Federal FY10 Q2 ARRA Information Session HSPH & HMS Sponsored Programs Administration February 19, 2010 February 23, 2010

Q1 ResultsFY10 Q2 Looking Forward

Total Harvard Anticipated Funding January 6, 2010 FAS$32,557,046 HMS $82,146,078 SEAS$13,907,648 HSPH $28,619,049 Total: $157,229,821

Total Harvard Awards January 6, 2010 FAS58 HMS112 SEAS10 HSPH33 Total: 213

Peer Comparisons $millions

OSP’s Role OSP worked in 3 phases to validate template information received from departments and SAS, integrates financials, and uploads to FederalReporting.gov Resolved any automatically generated error notices from NIH

Roles & Responsibilities Department/Principal InvestigatorSchool ARRA Specialists (SAS) Complete and Update Data Request Sheets Quarterly: Fields include: – Award Description – Project Activities – Jobs created & retained – Jobs Narrative – Place of Performance – Vendor Count (HMS only) Coordinates ARRA business Depts/School/University: – SAS maintains School ARRA portfolio – Expenditure review; adherence to A-21 Cost Principals – Collect non-financial data from Dept/PI quarterly – Devise and communicate quarterly deadlines – Vendor Count (HSPH Only) – Roles may vary slightly between schools

Finding your awards online Log onto: Click: Where’s the Money Going Select: Recipient Reported Data Chose: MA (+) DHHS (or other cognizant agency) Select: Recipient Reported Chose: Your award #

Q1ResultsFY10 Q2 Looking forward

Updates Job’s guidance – New Guidance was issued December 18 th by OMB The method/formula for calculating jobs was simplified to use a percentage of FTE to express jobs created or retained. Jobs are counted quarterly -no longer cumulative – Resulting in new ARRA Jobs Guidelines –draft date: 1/12/2010

Timelines and Deliverables

Timeline Feb 28 – Financials Cut Off Mar 19 – All data due to SPA Mar 26 – All data due to OSP Reporting through March 31 any new awards

Items needed from Departments - HSPH Updated FY10 Q1 Templates – Use FY10Q1 validated templates – found in GMAS Jobs Data Original data was scrubbed to meet guidance Created/Retained Job titles: generic titles, i.e., Research Assistant (no identifying names) – Exclusions: Tenured faculty templates to

Items needed from Departments - HMS Updated FY10 Q1 Templates – Use FY10Q1 validated templates – found in GMAS Jobs Data Original data was scrubbed to meet guidance Created/Retained Job titles: generic titles, i.e., Research Assistant (no identifying names) – Exclusions: Tenured faculty Use electronic Drop Box at HMS! Questions? Contact

Q1 ResultsFY10 Q2 Looking Forward

Future Reporting Periods Subject to change WITH notice Q3 - April 10, 2010 – Financial cut off 2/28; due to SAS 3/19 Q4 - July 10, 2010 – Financial cut off 5/31; due to SAS 6/18 Q1 -October 10, 2010 – Financial cut off 8/31; due to SAS 9/17 See handout for future dates

Harvard University As of February 17, 2010 $161,818,890 funding227 awards in total

A-133 Fund selections made late when work plan received from PWC in late Spring 2010 Kick off meetings held in June/July Keep all docs in order… there is a high likelihood your fund will be chosen because its ARRA!

Spotlight on Science Showcase your science! Need for research community to respond Provide informed benefits for science / knowledge advancement PI’s contribution provide talking points for Harvard University’s Government, Community and Public Affairs Office

Upcoming ARRA Sessions HSPH Kresge G-2 February 23, 2-3pm

Questions??

Resources mulus.shtml mulus.shtml Your local School ARRA Specialist

SAS Local Contacts HMS Jay Alves HSPHKelly Ciccolo FASHannah Coache Yulanda Quinlan SEASGrace Shin