Time & Effort Reporting 2009 Ty Gilliam Time & Effort

Federal Law Federal law requires that employees paid in full or in part by federal funds must verify monthly that they spent their time on activities that qualify for payment with these federal dollars, as a percent that mirrors district payroll records. Failure to have 100% compliance in this matter could result in having the grant cost shifted to your general fund budget as a result of an audit finding. 2

Federal Law Time & Effort is a requirement for employees paid out of Federal Funds. Federal Funds: –Titles I, II, III, IV, or V –Special Education funds –IDEA funds –Perkins Vocational funds –Teacher Quality Enhancement [TQE] –other federally funded grants… 3

Process Employees receive an each month if they have new records, records that need to be reviewed, or if they have outstanding prior month records that need to be processed. Employees should: –Log In with Outlook Username and Password –Verify Percentage Of Pay On Each Grant –Confirm, Change or Reject The Percentage Of Pay Mid month an additional is sent to employees who have not completed Time & Effort. 4

Process Continued Employees have 1 week from distribution to complete the process. At the end of the month an is sent to Instructional Superintendents, Principals and Department Heads. -This consists of employees that have not completed Time & Effort reporting. Employees will be informed by the Principals or Department Head to complete. 5

Log In Screen 6

Review The Payroll Distribution 7

Confirm 8

Reject 9

Changed 10

Changed Process Continued %

Secretary Actions If employee changes or rejects –A pace form needs to be processed in order to move employee into correct project for future transactions. 12

REMEMBER THIS IS A MANDITORY STATUTE BY THE FEDERAL GOVERNMENT 13