MITM743 Advanced Project Management Dr. Abdul Rahim Ahmad Assoc. Professor College of IT, UNITEN Kerzner Chapter 4 Project Management Methodologies

4 Project Management Methodologies

PM Methodologies 1. Examples of methodology development 2. Overcoming development and Implementation barriers 3. Critical components 4. Standard Methodologies 5. Implementation 6. Tools

Achieving maturity in PM 4 th Phase – growth Establish life cycle phases Develop PM methodology Base the methodology upon effective planning Minimize scope changes Select the appropriate software to support the methodology

4.1 Example of Methodology development

Example Methodology Development Manage business by project Activities are treated as some sort of project Use a standard, general, all-purpose system development methodology to guide all projects having Well patterned methodology Clear objectives Well understood expectations Thorough problem definitions

Good methodology For project management and system development Use standard tool Reflects guidelines rather than policies Procedures can be easily adapted on any project

Components of a methodology Organizing – via project charter In general - what to achieve and how to achieve Forms the contract among the parties involved Statement of business needs, what to deliver, project dependencies, role and responsibilities of members, standard for how budget and management should be approached. Planning – information to establish Deliverables Task to do Definition of resources Can be 4 phase: Proposal, planning, development, Implementation

Components of a methodology Managing Manage and control of process Evaluate, assess performance, control development of deliverables, resolve issues Reporting Status reporting procedures; accomplishment now and to achieve, progress summary-time used, budget, schedule, impact to quality, action items. Issues and change management procedures Keeps project momentum Open up discussion to solve them Assist in keeping the project health

4.2 Overcoming barriers

Example issues Own methodology? Use best practices? Single or multiple methologies For multiple methodologies, how can it be improved- together? Singly? Dealing with acceptance in different department Employees acceptance of project management Methodologies for multinantionals

4.3 Critical Components of Methodologies

Characteristics of Good methodology 5 life cycle phases (maximum of 6 life cycle phases) Overlap between phases End of phase gate review Integrate with other processes Continuous improvement Customer oriented Company wide acceptance Use of templates Critical path scheduling Simplistic, standard bar chart reporting Minimization of paperwork Example : ABB ICR_ABB project management1009.pdfICR_ABB project management1009.pdf

4.4 Benefit of standard methology

Example standard Methodology: Microsoft Solutions Framework (MSF) rk a set of principles, models, disciplines, concepts, and guidelines for delivering information technology solutions from Microsoft. applicable to all IT projects like development, deployment, networking or infrastructure projects. does not force the developer to use a specific methodology (Waterfall, Agile) but lets them decide what methodology to use.

MSF

Benefits of Standard methodology Short term Lower cycle time, lower cost Realistic plan Better communication Provide feedback of lesson learned Long term Faster time to market Lower risks Better decision making Customer satisfaction Avoid internal competition in internal groups Customer as partner Improvements made easier

4.5 Implementing the methology

Implementing methodology Depends on Organizational Culture Needs a champion – a hands on person who drive the development implementation of the methodology top down How/where to improve Supplier and customer interface Explanation/description of subprocesses Milestones Senior management Need of templates/metrics Steering committee, guidebook Educate customers on how the methodology works Effective meetings

4.6 PM Tools

Software tools Software for project scheduling, to perform Program Evaluation and review technique - PERT Arrow diagramming method - ADM Precedence Diagramming Method – PDM Uses Plan, predict use of resources within schedule and budget Visibility and facts to make decision Help handle uncertainties Help check progress Help in reporting

History of Tools Mainframe software's allows computerisation of planning but expensive Difficulty to use led to low usage 2000s – PC based tools Open source tools – Open project, Project Libre Free but not complete Microsoft project Cost a lot but comprehensive Can import existing data Mind Manager

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Project Management…. Work Smart Not Hard !!!