Unit Ten Meeting Equipment

Background information Selecting appropriate equipment and space for presentation is a critical element in meeting management. Equipment means any sort of equipment, for the most part, we are looking at audiovisual equipment. This includes all equipment relating to both hearing and sight. Selecting appropriate equipment and space for presentation is a critical element in meeting management. Equipment means any sort of equipment, for the most part, we are looking at audiovisual equipment. This includes all equipment relating to both hearing and sight. AV equipment can be divided into a few major categories: easels and charts, sound systems, projection and screens, theatrical lighting, and video recording.. AV equipment can be divided into a few major categories: easels and charts, sound systems, projection and screens, theatrical lighting, and video recording..

Easel An easel is simply a frame for supporting something. It is normally used to hold up a sign, a board. Some easels have a frame to hold a flip chart so that the facilitator can write notes on it or that the attendees use the charts for group discussion notes. An easel is simply a frame for supporting something. It is normally used to hold up a sign, a board. Some easels have a frame to hold a flip chart so that the facilitator can write notes on it or that the attendees use the charts for group discussion notes.

table microphones: The microphones are placed on a table for panel members or the head table. It is a standard that at least one microphone is needed for every two speakers.

wireless microphone/ lavaliere microphone It is a small microphone which is clipped onto clothing to allow the speaker to move. It is a small microphone which is clipped onto clothing to allow the speaker to move.

stationary microphones It is mounted on a floor stand to remain in the same location throughout a presentation. It is mounted on a floor stand to remain in the same location throughout a presentation.

lectern microphone It is attached directly to a lectern on a flexible metal goose neck for adjusting. It is attached directly to a lectern on a flexible metal goose neck for adjusting. uni directional microphone: uni directional microphone: It is designed to pick up sound from only one direction. It is designed to pick up sound from only one direction. omni directional microphone It is used for studio recording and is designed to pick up sound from all directions would be the best. It is used for studio recording and is designed to pick up sound from all directions would be the best.

Overhead transparency projector: It is designed to project and magnify an image on a transparent sheet of acetate It is designed to project and magnify an image on a transparent sheet of acetate LCD or liquid crystal display It can project anything from a computer such as power point to a word document or an excel spreadsheet It can project anything from a computer such as power point to a word document or an excel spreadsheet Dual projection It can help the projection of two images to be done at the same time by using two separate projectors and two screens. It can help the projection of two images to be done at the same time by using two separate projectors and two screens.

Theatrical lighting Theatrical lighting may be used in bigger gatherings to introduce the speaker or simply to create the correct atmosphere. The more often used theatrical lightings are lekos, fresnels, parcans and intelligent lighting. Theatrical lighting may be used in bigger gatherings to introduce the speaker or simply to create the correct atmosphere. The more often used theatrical lightings are lekos, fresnels, parcans and intelligent lighting.

Loudspeakers Ceiling-mounted or distributed loudspeakers are the most common speakers installed in multi-use meeting rooms. Sound quality, which usually is adequate for the spoken word, is often undesirable for music reproduction or programs of a theatrical nature. Ceiling-mounted or distributed loudspeakers are the most common speakers installed in multi-use meeting rooms. Sound quality, which usually is adequate for the spoken word, is often undesirable for music reproduction or programs of a theatrical nature.

Recording equipment If you are making an audio recording of the meeting, place extra microphones next to the public address microphones or take a feed from the facility ’ s public address system If you are making an audio recording of the meeting, place extra microphones next to the public address microphones or take a feed from the facility ’ s public address system

Video Video equipment can be divided into two basic categories: sources and display devices. A source is a piece of equipment that produces a video signal, such as a VCR or video camera; a display device is the equipment used to view that signal, such as a monitor or an LCD projector. Video equipment can be divided into two basic categories: sources and display devices. A source is a piece of equipment that produces a video signal, such as a VCR or video camera; a display device is the equipment used to view that signal, such as a monitor or an LCD projector. A good rule of thumb for deciding what screen size to use for video projectors is to divide the distance from the screen to the last row of the audience by eight, and use the resulting number as the height of the screen. A good rule of thumb for deciding what screen size to use for video projectors is to divide the distance from the screen to the last row of the audience by eight, and use the resulting number as the height of the screen.

Display Video walls are fast replaced by gas plasma displays that pack big pictures into small spaces and LED screens bright enough for broad daylight. Video walls are fast replaced by gas plasma displays that pack big pictures into small spaces and LED screens bright enough for broad daylight.