Preparedness  Twin Foundations  Planning/Resource/Training/Warning  Foreseeing Potential Disasters/Projecting Solutions  Either way, Preparedness Anticipates 1

Resource Management  Database (List)  Human Capital, Equipment and Materials  Updated at Least Annually  Personnel Lists with Names/Positions/Contact Methods  Members Should Include:  Community Officials & Leaders  Department Heads  Private Company & Non-Profit Agency POCs 2

Mutual Aid Agreements  Pre-Disaster Agreements  Use Local Government Personnel  Intergovernmental Agreements  Private Citizens and Organizations  Plan for Shortfalls  Formalize Procedures for Compensation/Liability  Prevent Chaos During First Hours 3

Mutual Aid Agreements  Pre-Disaster Agreement Suggestions  Utilities Management  Damage Assessment  Mental Health Facilities  Information Management  Coroner’s Facilities/Funeral Homes  Critical Health Care 4

Additional Policies  Land Use Plans  Comprehensive Plans  Use of Private Property  Development Regulations  Building Standards  Demolition, Debris Removal, Disposal  Historical Buildings (SHPO) 5

Effective Planning Keys  Build Relationships  Plan Incrementally  Start Simple  Use Existing Successful Models  Include Case Studies  Promote Plan Usage on Daily Basis  Plan Multiple Solutions 6

Community Emergency Planning Group (CEPG)  Based on Hazards within Community, or  Functions Designed to Respond to Them  Issues for Group:  Hazards/Risks in Community  Population Segments Impacted  History of Disasters (Recurring)  Injuries/Fatalities/Property Damage  Based on Emergency Operations Plan 7

Community Emergency Planning Group (CEPG)  Membership of Group:  Citizens Involved with Program  Senior Elected Officials  Department Leaders  Public Health/Utilities/ OSBI/FBI  Schools & Universities/ Ministerial Alliance  Nursing Homes/Assisted Living/ LTC Facilities  Insurance/Non-profits/VOADs 8

Mass Care  Needs Analysis of Pre-Disaster Information  Local Community responsible for Support  Voluntary Agencies Often Assist  Provide Shelter, Food, Relief Items, Medical  Excessive Public Expectations (Essentials)  Public Awareness/Education Campaign 9

Mass Care  Underutilized Shelters  Citizens go to Hotels, Neighbors, Relatives  Shelter as Last Resort  Restrictions for Pets (Health and Safety)  ADA Requires Service Animals  Pet Friendly Arrangements  Animal Shelters/Veterinarians/Humane Society 10

Children’s Programs  Groups Crucial to Meeting Children’s Needs  Schools/Day Care Centers/Child Care Providers  Businesses with Day Care Provided  Pediatricians/Medical Facilities Treating Children  Juvenile Court Judges/Legal System Members  Private Sector Child Program Agencies  VOADs/NGOs/Non-Profits/Faith-Based Agencies 11

Children’s Programs  Issues Crucial to Meeting Children’s Needs  Coordination Between All the Above  Protocols Currently in Place for Family Unity  Training for Protocol Implementation  Children Respond Differently to Medical Needs  Strong Reliance on Stable Routines (Disruptions)  Ability for Players to Facilitate Return  Priority to Child Care, School, Family, Social Services 12

Children’s Programs  Transitions  Customize Program to Local Needs  Preservation of Family Unity  Identify Issues Which May Cause Family Separation  Prioritize Methods to Reunite Families  First Means of Accounting for Children  Family Leaders Make Decisions on Actions Affecting Children 13

Children in Shelters  Specific Needs for Children  Child-friendly Areas (Play) Promote Healing  Physical Safety and Protection  Predators and Violence  Child Services Agencies Specific to Shelters  Mental Health Counseling Child and Family  Pregnant Women 14

Functional Needs  Physically or Emotionally Impaired  Elderly, Frail, Indigent  Transportation Challenged  Non-English Speaking  Long-term Medication/Treatment  Announcements/Warnings not Received  Coalition with Community-based Groups 15

Flexible, Creative, Improvise  Elementary Part of Disaster Response  Willingness to Deviate From Standard  Development of Alternatives  Adapt to Rapidly Changing Environment  No Plan Meets All Needs 16

Volunteer Management  Citizens Contribute Valuable Support  Interfering if Uncoordinated/Unmanaged  Policy Should Stipulate Volunteer Usage  Individual/Agency Managing Designated  Pre-Disaster/ In-Writing  Community Emergency Response Team  VOADs Have Programs/Structures 17

Donations Management  Public Message, Assess Needs per Disaster  Pre-Designated Staging Area  Receiving  Sorting  Storage  Distributing  Disposal (50 ways) 18

Public Information and Education Alternatives  Disaster Experienced Citizens More Prepared  Response More Appropriate with Education  Concerted Effort to Educate Public  Local Hazards/ Expected Response  Individuals, Civic Clubs, Private Organizations, Community Groups, Families, and Businesses  Variety of Information/Variety of Delivery 19

Partnering  Community Connected Families Involved  Involvement Grows Understanding  Better Process of Roles and Responsibilities  Before, During, and After Disaster  Increased Resiliency  Greater Nurturing of Children (Long Term Impact) 20

Communications  Leadership Receives Better Feedback  After Action Prevents Same Mistakes  Improvements Better Received/Understood  Demographics Tracking  Geographic Information System (GIS)  Locations of Critical Infrastructure  Households with Children/Functional Needs  Maps of Facilities (Schools, Day Care. Hospitals, etc)  Identify Most Vulnerable Areas 21

Information Usage  Determine Best Mitigation Areas  Focus Disaster Planning Efforts  Valuable Tool for First Responders  Helpful to Community Services  Schools, Businesses, Social Services  Mail Carriers, In-Home Medical Care 22