HR Information System Upgrade ONLINE ADHOC CLAIMS( Campus Life)

HR Information System Upgrade – Online Adhoc Claims (Campus Life) 2 Welcome to today’s session on ONLINE ADHOC CLAIMS – Campus Life Your Presenter is Leanne Cornwell (Team Leader Payroll Services) Session Objective By the end of the session you will have the ability to enter in your Adhoc timesheet. Session Outline In this session we will cover:  Log into the Staff Portal and Enter into Timesheet for payment of following: I. o vertime/Additional Hours II. Motor Vehicle Allowance III. Penalty/Shift Loadings IV. Laundry Allowance V. Broken Shift Allowance VI. RDO Earn and Take VII. Higher Duties Allowance

HR Information System Upgrade – Online Adhoc Claims (Campus Life) 3  Online Adhoc claim Approval Workflow process

HR Information System Upgrade – Online Adhoc claims (Campus Life)  Where to find your Timesheet to enter Adhoc Claims?  Log into the Staff Portal and click on My Staff Page (Fluid Interface) either via Employment or Key Services

HR Information System Upgrade – Online Adhoc claims (Campus Life) My Staff Page:  Fluid Home Pages (for use on Mobile Phones, Tablets, and PCs)  6 x Menu Options (Drop Down Selection)  Replaces Individual Links in Staff Portal  Function / Activity Based “Tiles” to select from each Menu Option  Click on ‘My Timesheet’ tile

HR Information System Upgrade – Online Adhoc claims (Campus Life)  Open Timesheet  Enter in Full day hours worked as time is calculated by rules attached to the work schedule. NOTE: Meal Allowance is not required to be selected as will be determined by rules.  Enter in Units and no hours for the following:

HR Information System Upgrade – Online Adhoc claims (Campus Life)  Enter hours into Timesheet and Save for Later or Submit  Can select Previous Period or Next Period or change the date in the calendar period (hit refresh to move to new calendar period)

HR Information System Upgrade – Online Adhoc claims (Campus Life)  Employees can update the timesheet in any status of the process. NOTE: If amending a fully approved timesheet, this will automatically recover any payments made for that time.  Click on the on the line on the timesheet, the TRC and hours disappear.  Click on Submit and the whole entry will change from Approved to New.

HR Information System Upgrade – Online Adhoc claims (Campus Life) Timesheet approval from Supervisor:  Using the “Fluid Home Page” select Worklist or you can still use the link within the Staff Portal or notifications.

HR Information System Upgrade – Online Adhoc claims (Campus Life)  Supervisor has the option to Approve, Deny for Push Back.  Supervisor has access to override the GL costing on the timesheet.  Supervisor can amend the timesheet and submit. Supervisor can amend the timesheet and submit

HR Information System Upgrade – Online Adhoc claims (Campus Life)  Supervisor has access to amend/delete timesheets even if fully approved. NOTE: This will automatically recover any payments already paid.  If claims are pushed back or denied from the supervisor, the employee will be required to delete the row, save and re-enter time and submit.

HR Information System Upgrade – Online Adhoc claims (Campus Life) TRANSITION:  Electronic timesheet is only available from the Go-Live date Monday 11 th January  Any claims prior to Go-Live will still require paper based timesheets.  Paper claims will be required for times prior to the Go-Live date and will only be accepted up until the end of January  Ensure all claims are submitted within a reasonable time as claims should be paid and not held up for more than 6 months.

HR Information System Upgrade – Online Adhoc claims (Campus Life) 13 More Information: User Guides: Available via the Website or Home Pages FAQ’s: HRIS Upgrade WebsiteHRIS Upgrade Website Queries: Phone: AskHR ext: 54011

HR Information System Upgrade – Online Adhoc claims (Campus Life) 14 Other Training Sessions available now are:  Recruitment and Onboarding  Online Engagement and Onboarding  Online Adhoc Claims  Casual Timesheets resource-management/hr-information-system-upgrade

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