IT Governance Committee on Research Technology December 9, 2010

Meeting Objectives  Introductions  Review overall IT Governance structure  Discuss roles of Steering Committee and Subcommittee  Charge of Committee  Review of membership  Review of subgroups  Discuss priorities, expectations and critical success factors 2

Components of IT Governance  Effective governance is critical to the cohesive management of enterprise information technology.  IT governance is needed to monitor and adjust strategies, establish annual priorities, lead efforts to change culture and practice in concert with technology change, and to support continuous exploration of new developments in technology.  Organizes who has decision making rights and coordination responsibility.  As illustrated on the following page, there are three major components to IT Governance for the campus:  IT Governance Steering Committee  Committees on Research, Education and Business Applications and Technology and Architecture  Technology/application specific advisory groups 3

Components of IT Governance Steering Committee Committee on Research Technology Advisory Groups (e.g., Informatics) Committee on Education Technology Advisory Groups (e.g., Support) Committee on Business Technology Advisory Groups (e.g., Financial) Project Committees Committee on Technology and Architecture Advisory Groups (e.g., Identity Mgmt) Project Committees Committee on Clinical Technology 4 GovernanceAdvisory Align IT with Institutional Priorities Coordinate IT & Process Change Input Evaluate and recommend IT strategies

Core IT Governance Committees – Proposed Roles  IT governance will be carried out by five standing committees. Proposed roles for the IT Governance Steering Committee and the Committee on Technology and Architecture are included on the following pages. 5 IT Governance Steering Committee (ITGSC) Chaired by Clay Johnston Meets monthly Focus on all significant areas of information technology; Guide and advise senior-level IT decision-making for UCSF; Recommend annual investment priorities, policies and changes to IT services to Senior Executives (Jeff Bluestone and John Plotts); With sub-committees, solicit and prioritize project proposals for new innovations or uses of technology; Identify points of integration and potential collision between the subcommittees.

Proposed Roles: Committee on Research Technology 6 Committee on Research Technology (CRT) Chaired by Tom Ferrin Meets monthly Develop and align vision and strategy for research technology with faculty interests; Focus on technology related to research, (e.g. cyber infrastructure, informatics, data and curation, etc); Identify emerging needs or potential research applications of new technology that are shared across UCSF; Form advisory groups, as needed; Evaluate input and advice received from IT advisory groups; Recommend priorities for investment to the ITGSC; Advisory Groups Specific advisory groups have been suggested to support each of the subcommittees (CRT, CET, CAT and CAS); The role of each committee will be to confirm the chair, membership of the group, and to clarify and set expectations for their roles and responsibilities.

Committee on Research Technology Tom Ferrin, Chair Julie AugerSteven FinkbeinerLarry Lotenero David AvrinDaniel FriedChristine Miaskowski Opinder BawaDeborah GradySorena Nadaf-Rahrov Michael BlumElazar HarelAndrej Sali Karen ButterMini KahlonMark Segal Russ CucinaPui-Yan KwokIda Sim Bill YoungLewis LanierSusanne Hilderbrand-Zanki Others (TBD) Chair: TBD Informatics Chair: TBD Research Data and Curation Chair: TBD Research and Cyberinfra- structure Chair: TBD Membership: Committee on Research Technology

Discussion  What are the key issues/priorities that must be addressed by this committee?  How will we collectively ensure the success of the Committee and IT Governance at UCSF?  What are your expectations for the types of issues and decisions that will be discussed by the ITSC vs. the CRT?  What are expectations for individual contribution and participation of the Committee members? 8

Next Steps  Develop monthly meeting schedule  Establish website and communications strategy for overall IT Governance;  Next meeting January (date TBD). 9

Appendix: Roles of Other Committees 10

Proposed Roles: Committee on Education Technology Committee on Educational Technology (CET) Chaired by Joseph Castro Meets monthly Focus on technology related to teaching, and learning; Develop and align educational technology vision and strategy with effective pedagogy, faculty interests and student expectations; Monitor and recommend strategies to sustain the technology in classroom and non-classroom based learning spaces; Advise on changes to technologies or services that impact teaching, learning and research; Form advisory groups, as needed; Evaluate input and advice received from IT advisory groups (e.g., Student Support, Classroom and online learning); Recommend annual technology investment priorities to the ITGSC; Sponsor initiatives to expand the use of technology in education. 11

Proposed Roles: Committee on Business Technology Committee on Business Technology (CBT) Chaired by Anja Paardekooper Meets monthly Focus on technology related to administrative services, campus operations and the effective use of data to support decision-making; Develop a consolidated vision and strategy for enterprise administrative applications; Recommend policy changes that impact the use of administrative technologies to the ITGSC. Identify emerging needs or potential administrative applications of new technology that are shared across UCSF; Form advisory groups, as needed; Evaluate input and advice received from IT advisory groups (e.g., HR, Finance, Research Admin, Student, Data Warehouse, Portals and CMS, Projects); Recommend priorities for investment to the ITGSC; Sponsor initiatives to improve administrative efficiency and effectiveness through the use of technology. 12

Proposed Roles: Committee on Technology and Architecture Committee on Technology and Architecture (CTA) Chaired by Opinder Bawa Meets monthly Focus on technology related to underlying IT architecture, support, security and policy; Develop a vision and strategy for architecture for full breadth of IT - applications, middleware and infrastructure; Provide technology support to the four other IT Governance Sub Groups – Education, Research, Clinical and Business Applications Evaluate and recommend changes to IT policies. Recommend and Sponsor initiatives to improve efficiency, effectiveness and security of the UCSF IT architecture; Form advisory groups as needed; Evaluate input and advice received from advisory groups; Recommend priorities for investment and identify opportunities for collaboration for campus IT to the ITGSC; 13

Proposed Roles: Advisory Groups 14 Advisory Groups Specific advisory groups have been suggested to support each of the subcommittees (CRT, CET, CAT and CAS); The role of each committee will be to confirm the chair, membership of the group, and to clarify and set expectations for their roles and responsibilities.