LINKAGES FUNDING YOUR PROGRAM DESIGN CalWORKs/Child Welfare Partnership Project

Funding your Plan WHAT IS REQUIRED? WHAT IS REQUIRED? –Program and Fiscal Coordination and communication –Define the Program –Identify Funding Opportunities available –Establish the Program Budget to Meet Service Requirements. –Document Your Success, Fiscal as well as Program

Program and Fiscal Coordination Communication is key Communication is key –Get to know your fiscal staff –Include fiscal representatives in your planning process

Program and Fiscal Coordination Understand the “fiscal” cycle Understand the “fiscal” cycle –When are budget requests due? – When do we know our allocation amounts?

Program and Fiscal Coordination Attend available Fiscal Training Attend available Fiscal Training –Important to understand the fiscal side of your programs. –You are a better advocate when you understand all aspects of your program.

Define the Program WHAT ARE MY GOALS AND OBJECTIVES? WHAT ARE MY GOALS AND OBJECTIVES? –Identify the desired outcomes –Clarify your client/customer population –Define and prioritize the service needs of your client/customer –All partners should agree on program parameters and design

Identify the Funding Opportunities What are my internal funding sources? What are my internal funding sources? –Current State and Federal allocations –County general fund –Realignment What are my external funding sources? What are my external funding sources? –Other county departments –Community based organizations –Charitable foundations

Identify the Funding Opportunities Prioritize funding sources to meet the program design: Prioritize funding sources to meet the program design: –Largest amount of funding available –Least county cost impact –Linkages to other program or support services –Easiest to access –Least external reporting requirements

Identify the Funding Opportunities Internal Funding Internal Funding –CalWorks Allocation Staff Staff Services – AB 429 and ACL Services – AB 429 and ACL –Child Welfare Services Allocation Staff Staff Services Services –Other Smaller Allocations Kinship & Foster Care Emergency Fund Kinship & Foster Care Emergency Fund STOP (Supportive & Theraputic Options Program) STOP (Supportive & Theraputic Options Program)

Identify the Funding Opportunities External Funding External Funding –Other County Departments Children’s Mental Health Children’s Mental Health Department of Education Department of Education Probation Department Probation Department Health Department Health Department

Identify the Funding Opportunities External Funding External Funding –Community Based Organizations Who are your current partners? Who are your current partners? Family Resource Centers Family Resource Centers

Identify the Funding Opportunities External Funding External Funding –Charitable Foundations….. PLUS First 5 Commissions First 5 Commissions Mental Health Services Act, Prop 63 Mental Health Services Act, Prop 63

Identify the Funding Opportunities Review and select all potential funding sources. Review and select all potential funding sources. –Look for connections in services provided and customers served –Prioritize funding sources to meet your program design

Program Budget Establish the program budget (planned expenditures) to meet your essential service requirements. Establish the program budget (planned expenditures) to meet your essential service requirements. Review all the identified funding sources in order to choose the specific sources that fit the program budget requirements Review all the identified funding sources in order to choose the specific sources that fit the program budget requirements Prioritize those funding sources until your budget needs are met (availability, least county impact, easy access) Prioritize those funding sources until your budget needs are met (availability, least county impact, easy access)

Program Budget Make sure to identify all one-time funds first Make sure to identify all one-time funds first Document the financial requirements Document the financial requirements Track funding streams to budgeted line items Track funding streams to budgeted line items COORDINATED WITH YOUR FISCAL OFFICER COORDINATED WITH YOUR FISCAL OFFICER

Program Budget Develop procedures Develop procedures –Source documents –Requests for contracts/services –Time study instructions and time reporting records –Purchase orders, RFPs

Program Budget Share and TRAIN those procedures with staff Share and TRAIN those procedures with staff Program and Fiscal staff are jointly responsible for ensuring that funds or identified for all services Program and Fiscal staff are jointly responsible for ensuring that funds or identified for all services

Documentation Gather data from internal and external sources: Gather data from internal and external sources: –CEC –Partner’s reports Design management reports: Design management reports: –Outcomes –Cost avoidance –Allocation utilization Determine timing of reports and action plans for continuous improvement Determine timing of reports and action plans for continuous improvement

Evaluating Success Have we achieved our goals? Have we achieved our goals? –Improved outcomes for children and families –Accessible services –Maximum leveraging of available funds

Resource Information

FUNDING Q & A