EUCLID Edinburgh University Complete Lifecycle Integrated Development Veena O’Halloran, Project Director e-Distance Learning Forum 17 October 2007

What is EUCLID about? Developing a streamlined, modern approach to interacting with enquirers, applicants and students which reflects our international standing and the calibre of our teaching and research

The Vision  Enquirers, applicants and students will receive a world-class service  Student administration will underpin the quality of the educational experience  Teaching and research will benefit from significantly improved support  The University will have the flexibility to enhance its position among the top 30 world institutions

Go Live Dates October 2007 UCAS/GTTR Admissions November 2007 Data for PGT and PGR applicants for 2008/9 session within PGDB to be migrated to new system December 2007 PGT and PGR on-line applications for 2008/9 session 2008/09 Registration, Student Admin, Assessment etc

What does this mean for distance learners? The redesigned business processes take account of distance learners The redesigned business processes take account of distance learners All admissions processes will be carried out online by both applicant and admissions staff. This includes the processes which apply to applicants to Distance Learning programmes All admissions processes will be carried out online by both applicant and admissions staff. This includes the processes which apply to applicants to Distance Learning programmes Immediately following receipt of their application, automated processes will generate an EASE account and issue this to the applicant Immediately following receipt of their application, automated processes will generate an EASE account and issue this to the applicant Applicants will be able to monitor their application throughout the process Applicants will be able to monitor their application throughout the process Will enable both sides to communicate with speed and facilitate global access Will enable both sides to communicate with speed and facilitate global access Applicants will automatically and smoothly transfer into 'studentship' (e.g. once unconditional firm) Applicants will automatically and smoothly transfer into 'studentship' (e.g. once unconditional firm) Will enhance the pre-matriculation experience for e-learning applicants. Will enhance the pre-matriculation experience for e-learning applicants.

Initial Implementation: Oct 07- March 08 UG and PG on-line admissions, publishing of programmes etc UG and PG on-line admissions, publishing of programmes etc EASE-integrated from 1 March 2008 EASE-integrated from 1 March 2008 Applicants can access all MyEd content from then, and through IDMS will move seamlessly from pre-UF to UF Applicants can access all MyEd content from then, and through IDMS will move seamlessly from pre-UF to UF

With effect from August 2008 all students (including distance learners) will be asked to matriculate and pay fees online, and to enrol on courses on-line. all students (including distance learners) will be asked to matriculate and pay fees online, and to enrol on courses on-line. Business analysis for pre-arrival and commencement is already underway and this includes distance learners. They will also be included in the analysis for part 2 of student administration. Business analysis for pre-arrival and commencement is already underway and this includes distance learners. They will also be included in the analysis for part 2 of student administration. Business analysis on assessment has commenced Business analysis on assessment has commenced For existing VLEs - For existing VLEs - - where a VLE can return assessment results to the student (WebCT), that will continue - the final assessment result for each course managed in a VLE will need to be imported into EUCLID - reports for Boards of Examiners must be derived from data in EUCLID - assessment results imported into EUCLID must conform to EUCLID standards and requirement

Implementation Aug 08 This will include the interfaces with VLEs, and liaison with colleagues managing these This will include the interfaces with VLEs, and liaison with colleagues managing these one interface to be shared by all VLE's one interface to be shared by all VLE's Not developing individual ones for different VLE's Not developing individual ones for different VLE's Analysis required to define standards Analysis required to define standards

Thank you