Click to edit Master title style 1 WINDING-UP DECLARATION Practical experience PORTUGAL Carlos Trigacheiro Inspecção-Geral de Finanças (IGF) General Inspection of Finance 1

2 What are the news for period ? Main rules are known since the begin (Reg. 1260/1999, Reg. 438/2001, Reg. 448/2001) Clear definition of responsibilities Lessons learned form period Guidelines (sample checks, management verifications, paying authorities, closure) 2

3 Portuguese system audit of EU funds IGF (winding-up body for all programmes and funds) – system coordination, system audits and audits on operations when necessary (art. 15º and 16º, Reg. 438) Independent (segregated) audit units in line Ministries and in Management Bodies – mainly oriented for operations audits (also systems in some situations) as foreseen by artº 10º, Reg

4 The role of IGF National system coordination: –Planning, monitoring, report and follow-up –Audit standards and training of the auditors Coordination with EU Audit Authorities (vg, contract of confidence with the Commission) Responsible for communications to OLAF Annual control report (artº 13º, Reg. 438) Winding-up declarations IGF play a similar role for Cohesion and Agriculture Funds 4

5 IGF audit strategy (three main phases): 1. From begin to 2005: system audits by programme or thematic/horizontal audits (information systems, debtors` ledger, quality control, intermediate bodies, mechanisms of financial engineering, public procurement) – 2006: follow-up audits and update of system audits where there are significant changes 5

6 Annual audit of paying authorities (the first one in 2004 payment claims certified till 31Dec2003) Focus on the declarations of the PA Allows IGF to have an opinion on the reliability and quality of each one of PA and programmes Helps IGF to prepare the annual control report Helps the preparation for closure – winding-up declaration 6

7 3.Preparation for closure (from 2007 onwards): –Final follow-up of all outstanding issues (specific audits, monitoring of system information about audits results, audits of programmes with actions plans) –Technical and methodological preparation for the closure (guidelines, training and meetings with managing and paying authorities – treatment of errors and irregularities) 7

8 Follow-up audit towards the closure Carried out in main objectives: Have a picture of outstanding problems for each operational programme (OP) Identify the next steps: –Audits on-the-spot on the OP with major problems –Improvements on the treatment of errors / irregularities –Assessment of the compliance with artº 10 requirements –Recommendations to correct the weaknesses, if necessary 8

9 Planning the closure The work done helps, but is not enough All actors needs time and resources to prepare their final report / declaration (MA/IB, PA, WuB) We need a precise time schedule (to be respected…) We (PT) have the first one – following the meeting between IGF/WuB and all MA and PA (Dec2007) The time schedule will be updated (the final one) at the end of the implementation period (December 2008 – April 2009) 9

10 Treatment of errors and irregularities Examine and classify the type of errors: systemic, random and isolated/anomalous errors Determine the perimeter of systemic errors and assure that they have been corrected and reported If the remaining error rate (random) is below 2% - OK (if artº 10º is well done) If it is above – we have a problem to solve (professional judgment): Increase the sample, Stratify the population, Estimate the impact of errors, … 10

11 CONCLUSIONS: 1.For period, rules are more clear (compared with ) 2.The success of the closure exercise depends of the work done during the period 3.The final work will be hard and done by the same people involved on the new period 4.We have general guidelines to treat errors and irregularities, but the concrete application applies the professional judgment 11