CS-0110 Microsoft PowerPoint 2007 Spring

PowerPoint PowerPoint is an application designed for the creation and execution of presentations. Based on the slide show – A slide is one screen of a PowerPoint presentation 2

MS PowerPoint 2007 –Menu –Ribbon –Slide sidebar –Active slide –Notes pane –View and Zoom

GETTING STARTED

Getting started Ctrl-N starts a new presentation “New Slide” in the Ribbon or Ctrl-M starts a new slide Ctrl-D or right clicking in the sidebar duplicates a slide Select template textboxes to type text, or select icons to set content 5

Creating a New Presentation You can use a template that is saved on your system or that you access online. You can start a blank presentation that has no text, background graphics, or colors that you can then customize yourself.

Creating a New Presentation Graphic showing New Presentation window

Adding a Slide Graphic showing how to add a new slide The upper part contains the New Slide icon, which inserts a slide without displaying options. The lower part contains the words New Slide and a downward-pointing arrow that displays a gallery of various slide layouts.

Types of Slides When you create a slide, there are many types Most allow for a title Some allow content – Pictures – Graphs Any template can be modified or added to 9

Slide Designs Under the “Design” menu you can pick the slide designs for your presentation Very much like predefined styles in Word – Preconfigured fonts, colors, and backgrounds – Treat titles, headings, and body text appropriately – Are configurable on a document level 10

Slide Sorter View The Slide Sorter View displays all of the slides in your presentation in miniature. You can use Slide Sorter View to: – rearrange and delete slides – apply formatting to multiple slides – get an overall impression of your presentation

Slide Sorter View Graphic showing the destination location for a moved slide

Slide Transitions A slide transition controls the way a slide appears or disappears during a slide show. When a slide leaves the screen, it may fade or dissolve into another slide. You control the speed and method with which slides advance during a presentation.

Slide Transitions Graphic showing Transitions gallery

Customizing Some of the customizations you can do are: – Apply a Background Style – Format a Slide Background with a Picture – Overlay Text on a Picture – Modify a Font Theme

Using a Theme Use the Design tab to set a theme. The color themes include sets of colors. The font themes include sets of heading and body text fonts. The effect themes include sets of effects that can be applied to lines and other objects on your slides.

Using a Theme Graphic showing the Themes gallery

EDITING TEXT

Outline Format PowerPoint slides are typically done in an outline format (same as lists in Word) – Different bullets have different levels – To indent text to a deeper level use “tab”. “shift + tab” un-indents – “shift + alt + ↑ or ↓” moves bullets vertically Font formatting and the like is done like Word 19

Text in a Presentation Text in a PowerPoint presentation is organized according to outline levels. The highest level on an individual slide is the title. Bulleted levels are identified in the slides by the indentation and the size of the text. – Indented text in a smaller size indicates a lower outline level.

Formatting Slide Elements You can: – format text by changing the font and font size and by applying bold, italic, and underline – create bulleted and numbered lists – enhance text by using WordArt and Format Painter

Reorganize Text The Cut command removes selected text or graphics from your presentation and moves the selection to the Clipboard. The Copy command duplicates a selection and places it on the Clipboard.

Reorganize Text Destination Theme applies the format of the slide to which you pasted the text to the selection. Keep Text Only removes all formatting from the selection.

Slide Animations PowerPoint also allows animations for slide transitions and bullet points – Can be catchy, but be sparing! They distract! Accessible from “Animations” menu – Slide transitions are in “style” panel – To edit bullet animations click “custom animation” 24

INSERTING CONTENT

Inserting Content In addition to clicking the icons on a formatted slide’s text boxes, you can insert things as in Word – Pictures – Tables – Charts – Slide numbers – Video / Audio 26

Adding Pictures Graphic showing the Clip Art task pane

Sizing Pictures Corner sizing handles – Corner sizing handles are circular. – When you point to a circular sizing handle, a diagonal pointer displays. – The pointer enables you to resize the image by dragging up or down.

Sizing Pictures Center sizing handles – Center sizing handles are square. – When you point to a square handle, a left and right pointing arrow or an up and down pointing arrow displays. – These arrows indicate the direction in which you can size the image.

Inserting Notes You can also add notes at the bottom for your own use.

Pictures and Shapes Draw – lines – arrows – stars – banners – other basic shapes

Pictures and Shapes Add – text – fill – pictures – effects

Pictures and Shapes Modify – size (make larger/smaller) – shape style (a combination of formatting effects) – location (move using directional arrow keys)

SmartArt SmartArt is a special graphic that can be inserted into a presentation to make professional looking diagrams. – Trees, Venn Diagrams, Sequences, etc… 34 Microsoft Office Word PowerPoint

SmartArt Graphics Table shown SmartArt types

SmartArt Graphics Graphic showing the SmartArt button

SmartArt Graphics Graphic showing Picture List options

Creating Tables Tables can be created in the content box.

Creating Charts Chart layout options can be chosen from the Insert Chart dialog box

Creating Charts Data can be inserted into a chart directly from an Excel window.

PRESENTING IN POWER POINT

Viewing Slideshow The slideshow can be started from the ribbon, the status bar, or by pressing F5 – (Shift+F5 to start from current slide) Type a number, then enter to jump to that numbered slide 42

Navigating a Slideshow To Advance By Mouse: – Left-click – Scrollwheel down By Keyboard – Down arrow – Right arrow – Page Down – N – Enter – Spacebar To end of slides – End key To Go Back By Mouse: – Right-Click, Select “Previous” – Scrollwheel up By Keyboard – Up arrow – Left arrow – Page Up – P To beginning of slides – Home key – Hold left & right mouse buttons for 2 seconds 43

Other Useful Features Escape exits a slideshow Screen Blanking – “B” or “.” blacks out the screen – “W” or “,” whites out the screen Drawing on Slides (Only inside presentation!) – Ctrl + P makes the mouse into a pen – Ctrl + E makes the mouse into an eraser – Ctrl + H returns the mouse to normal 44

Microsoft Help System To access Help: – click the Microsoft Office PowerPoint Help button in the upper-right corner of the screen – press the F1 key

PRINTING OPTIONS

Printing Slides & Handouts Ctrl – P opens print dialog – Slides: print one slide per page – Handouts: multiple slides per page May leave space for notes – Notes pages: one slide and its notes per page Useful for cue-card replacements 47

Adding Headers and Footers Headers and Footers can be added to the printed product. A header is text that prints at the top of each sheet of slide handouts or notes pages. A footer is text that displays at the bottom of every slide or that prints at the bottom of a sheet of slide handouts or notes pages.

Posters with PowerPoint PowerPoint isn’t exactly designed for posters, but it can be used to make them. – MS Publisher is specifically designed for it To change the size and aspect ratio of the slide, use “Page Setup” in the “Design” menu on the ribbon Make sure not to exceed 54” in any direction 49

Some information in these lectures is influenced by or derived from Prof. George Novacky, Dr. Yasir Khalifa, and/or John Knox’s CS-0110 lecture materials. Additional images are all created personally, or obtained from stock.xchng or the Wikipedia Commons under either a royalty-free or GNU license.stock.xchngWikipedia Commons 50