Accessible Presentations For MS PowerPoint 2013 Presented by: Valerie East

Learning Outcomes  Create files in an accessible ready format.  Add accessibility features required for users of screen readers.  Convert files to accessible PDF format.  Best practices for sharing class presentations with students.  Resources.

What is an Accessible Document?  Structured for effective use by people with disabilities  Assistive Technology can access  JAWS, ZoomText, Kurzweil JAWSZoomTextKurzweil

Connection to Strategic Plan  Student Experience  Accessible to online & mobile learners  Contemporary Learners  Increases Digital Literacies  Sustainability  Paperless working regardless of device

Sample Inaccessible Presentation

Sample Accessible PowerPoint

Navigation Review  Main Window Areas  Normal, Outline, Master, Comments  Note: Only areas screen readers can see are  Outline (Placeholders)  Notes  Alternative Text  Comments (can be added to export PDF files)

Title  content

Create Slide Deck Quickly  Tip: Use the Outline Tab to Create new slides

Master Slides – What are they?  Set of style pages for different layout formats  Change in template design automatically reformats slides  Can create your own master layouts to suit your needs  Can add additional ‘place holders’ to existing layouts

Why are Slide Layouts Important?  Provide Placeholders which are displayed on the Outline (picked up by screen readers)  Tip: If text boxes are added in individual slides they do not appear on the outline and are not read by screen reader.

Explore  Look at the master slides  Add SLC logo –  Set Transparent Background  Change the font styles/sizes & see want happens to your slide show  Change a layout format, or create a new layout format

The Importance of Titles  Include titles on each slide  Adds navigation for screen readers  Similar to Headings in Word  Tip: If you don’t want to “see” your title when presenting, put it behind the image.

Reading Order  If text boxes are added in individual slides they do not appear on the outline and are not read by screen reader.  In PDF, text boxes will be read in the order that you put them in. Check reading order pane (Home > Arrange > Selection Pane)

Fonts  Styles – Serif vs Sans Serif  Size – 30 point minimum  Points per page – 6-7 max

Sample Fonts Sizes  This is 36 pt  This is 32 pt  This is 28 pt  This is 24 pt  This is 20 pt  This is 18pt  This is 14 pt  This is 12 pt

Sample Font Styles Serif Fonts  Times New Roman  Book Antigua  Palatino  Century  Brush Script Sans Serif Fonts  Calibri  Century Gothic  Verdana  Trebuchet  Arial

Colour  Adequate contrast in colour  Don’t use colour as the sole method of distinguishing groups  CNIB Clear Print Guidelines CNIB Clear Print Guidelines

Tables  Create within PowerPoint (don’t copy from other files)  Identify the Header Row  Add Alternative Text

Insert a table: click table image below

Charts & Graphs  Create within PowerPoint  Don’t copy from Excel  Add Alternative text  For detailed graphs, use the Notes pane to add further details  Why?  Screen Readers and YOU can find the data  Reduces the need for detailed alternative text

Insert a chart: click graph image below

Images  Add alt text for any images that add to content  Don’t add alt text for images that are esthetic only  Be succinct in alternative text  Use Notes panel for expanded description  Tip: Add caption instead of Alt Text

Insert an image: click image below

Multiple Images  Tip: Group the images and add alternative text for the grouping

Insert Multiple Images on this slide

Hyperlinks  Add meaningful & descriptive text to the Hyperlink  Reference actual hyperlink in the Notes panel or after the descriptive text  15 Tips to Making Accessible Links 15 Tips to Making Accessible Links

Video  Can now embed videos from files, YouTube directly into presentation  Add captions upon request  Movie Captioner available  Demo of Movie Captioner Demo of Movie Captioner

Transitions and Animations  Limit usage of animations  Don’t use ‘blinking’ or ‘flashing’ as could trigger seizures

Accessibility Checker  Add to quick launch menu  Does thorough test of presentation and identifies errors  Provides description of the error and how to fix it

Sharing / Posting Options  Outline Mode – converts into a word document  Adobe PDF Options  Print as PDF – No accessibility  Save as PDF – Some Accessibility  Acrobat Tab – All Accessibility *BEST*  Print as Notes

What should you provide students?  Outline Document  Original PowerPoint  Accessible PDF

Want More Information?  Lynda.com Lynda.com  Penn State University Penn State University  California State University California State University  Algonquin College Algonquin College  CNIB Clear Printing Guidelines CNIB Clear Printing Guidelines