Training for New SBSR Schools SBSR Version 4.0 Stephen Sergis & Sarah Haywood Senior Advisors, Student Reporting Software School Based Assessment and Reporting Unit Curriculum Directorate NSW Department of Education & Training NSW Public Schools – Leading the Way

NSW Department of Education & Training NSW Public Schools – Leading the Way 2 Outline of the briefing A clear description of what SBSRv4 software will deliver to schools and why it has been developed An outline of what school preparation is required prior to using the software An understanding of the various roles that must be allocated to users of the SBSRv4 program An understanding of the teacher data entry screens using SBSR v4 An outline of the support and enhancements that will be available in 2008

NSW Department of Education & Training NSW Public Schools – Leading the Way 3 What is SBSRv4? SBSRv4 is a software application that: has been developed by DET ensures compliance with DET policy on reporting to parents* is web-based and can be used from any computer with internet access and appropriate browser is available free to government schools * Note: Version 3.0 (released 16 October 2006) requires use of A-E scale. Version 3.1 (available 6 November 2006) will allow use of either A-E scale or word descriptors Version 3.2 available Feb 2007, Version 3.3 July 2007 and Version 3.4 Feb 2008 Version 4 2 nd March

NSW Department of Education & Training NSW Public Schools – Leading the Way DET Policy - Written reports i.use plain language ii.provide information on a student’s learning in each of the key learning areas or subjects iii.compare student’s achievement against state-wide syllabus standards using a A-E scale or equivalent word descriptors iv.teacher comments identify areas of student strength and for further development v.student attendance at school vi.student achievement in relation to school programs that extend or are additional to syllabus requirements vii.student’s social development and commitment to learning

NSW Department of Education & Training NSW Public Schools – Leading the Way 5 Adopting SBSRv4 in 2009 – Decision-making Process for Principals KEY QUESTION 1 Is this a suitable time for our school to change to SBSR4? RELATED QUESTIONS How easily can our current reporting system be made compliant with DET requirements without SBSR4? What other important priorities do we have? How will my staff adapt to the change? Are procedures in place to assign A-E? YES

NSW Department of Education & Training NSW Public Schools – Leading the Way 6 KEY QUESTION 2 Do we have the resources to change to SBSR4? RELATED QUESTIONS How familiar is my staff with computerised systems? How accurate is our ERN data? Do we have the necessary skill sets to adopt SBSR4? Do we have the physical and personnel resources to adopt SBSR4? YES

NSW Department of Education & Training NSW Public Schools – Leading the Way 7 KEY QUESTION 3 Can we fill the designated school-based roles for SBSR4? RELATED QUESTIONS What are our IT strengths? Who would fill the roles of SBSR School Coordinator, SBSR Year Coordinator, Reviewer and Approver? What training might these members of staff need? YES

NSW Department of Education & Training NSW Public Schools – Leading the Way 8 KEY QUESTION 4 If we adopt SBSR4, can we meet our reporting timeframes? RELATED QUESTIONS When do our parents expect reports? If we map backwards from that point, can we meet deadlines for training, setting up, entering data, reviewing, approving and printing? Can I realistically allocate additional roles and responsibilities within our current workload?

NSW Department of Education & Training NSW Public Schools – Leading the Way 9 Software features: 1.Reports for K, 1-6, 7-10 and 11/12 2.Web based, so no installations and reduced set up 3.Present information appropriate for roles of users 4.Linked to the ERN for data extracts and imports 5.Can be accessed from any computer that can run the browsers Internet Explorer 6 or Firefox v Central data storage, no need to protect local data 7.Help desk support and specific online help guides

NSW Department of Education & Training NSW Public Schools – Leading the Way 10 SBSR is Role Based 1.System has a set of user roles 2.Each role has access to selected processes 3.Each role has access to appropriate views and tasks 4.One person can have one or many roles 5.The same roles can be allocated to several people at the same school

NSW Department of Education & Training NSW Public Schools – Leading the Way 11 Setting the roles in SBSR Principal, logs into Access Management Utility (AMU) to identify teachers, to approve SBSR login and allocate roles in SBSR SBSR User Roles SBSR School Coordinator, chooses the template sets up any options and defines the “reporting period” dates SBSR Year Coordinator, schecks and adjusts links of the ‘Reporting Groups’ – groups of students. Sets reporting groups ready for teacher data entry. Teacher, enters student achievement grades and comments for KLAs/subjects as well as Social Development / Commitment to Learning and Other Activities Reviewer, adjusts or advises changes to the reports and makes additions where appropriate Approver, reviews and confirms that the reports are ready to print Go to slide 20 for details of Year Coordinator Go to slide 2.Pt2 for details of Teacher

NSW Department of Education & Training NSW Public Schools – Leading the Way Additional AMU Roles ERN Role (Enrolment Registration Number) Group Offer Manager. Setup groups and courses which will be reported within SBSR software. Setup ‘other activity ‘ groupings for the school. Creates ESL and Learning Adjustment groupings CRD role (Curriculum Reference Data) Curriculum Offer Manager. Customise curriculum for schools. Adjust learning areas as required

NSW Department of Education & Training NSW Public Schools – Leading the Way Using AMU to allocate roles

NSW Department of Education & Training NSW Public Schools – Leading the Way 14 Allocating Permission in AMU

NSW Department of Education & Training NSW Public Schools – Leading the Way 15 Accessing SBSRv4

NSW Department of Education & Training NSW Public Schools – Leading the Way 16 Accessing SBSRv4

NSW Department of Education & Training NSW Public Schools – Leading the Way 17 Navigation Bar Variations

NSW Department of Education & Training NSW Public Schools – Leading the Way 18 Navigation Button – My Profile

NSW Department of Education & Training NSW Public Schools – Leading the Way 19

NSW Department of Education & Training NSW Public Schools – Leading the Way 20 SBSR templates Four basic ‘scholastic year blocks’ are identified: K /12

NSW Department of Education & Training NSW Public Schools – Leading the Way 21 Selecting and setting up a template Kindergarten - two templates, no A-E grades ( 4 pages) : the default the default – 6 course areas (one per KLA) plus an optional extra (for languages or other learning), comment block for each ‘course’, tables for Social development (SD), Commitment to learning (CTL), Other school activities (OSA) per student effort scale optional option option – as above with English and mathematics achievement recorded in a list of Areas of learning

NSW Department of Education & Training NSW Public Schools – Leading the Way 22 Selecting and setting up a template Years two templates, A-E grades for KLAs (4 pages) : the default the default – 6 course areas (one per KLA) plus an optional extra (for languages or other learning), grades for English and mathematics strands grades for other KLAs. comment block for each ‘KLA’, tables for Social development (SD), Commitment to learning (CTL), Other school activities (OSA) per student effort scale optional option option – as above with addition of grades in learning areas for all KLAs

NSW Department of Education & Training NSW Public Schools – Leading the Way 23 Selecting and setting up a template Years two templates, A-E grades for courses (no page limits) : the default the default – each course has 1 page with editable label ability to select and add to listed of areas of learning grade allocation for each area of learning in a course comment block for each course tables for Social development (SD), Commitment to learning (CTL) for each course report content list, attendance and Other school activities (OSA) per student on additional page effort scale optional option option – as above with two courses per page – Social development (SD), Commitment to learning (CTL) added to additional page

NSW Department of Education & Training NSW Public Schools – Leading the Way 24 Selecting and setting up a template Years two templates, marks boxes (no page limits) : the default the default – each course has 1 page with editable label – option to add A-E grades ability to select and add to listed of areas of learning grade allocation for each area of learning in a course comment block for each course tables for Social development (SD), Commitment to learning (CTL) for each course report content list, attendance and Other school activities (OSA) per student on additional page effort scale optional option option – as above with two courses per page and Social development (SD), Commitment to learning (CTL) added to additional page

NSW Department of Education & Training NSW Public Schools – Leading the Way 25 Selecting and setting up a template Templates are available for ESL students and students for whom Learning Adjustments have been made Year group ESL KindergartenDefaultOption Yrs 1 to 6DefaultOption Yrs 7 -10DefaultOption Year groupL report Kindergarten N/A Yrs 1 to 6DefaultOption Yrs 7 -10DefaultOption L= Learning Adjustment

NSW Department of Education & Training NSW Public Schools – Leading the Way Curriculum Maintenance 26

NSW Department of Education & Training NSW Public Schools – Leading the Way Checking and Customising School Curriculum 27

NSW Department of Education & Training NSW Public Schools – Leading the Way Curriculum Maintenance - Primary 28 Little needs to be done unless the school wishes to... teach a language not listed within SBSR e.g. Mandarin report on an additional piece of curriculum not already included within SBSR. create learning areas linked to an additional piece of curriculum not already included within SBSR.

NSW Department of Education & Training NSW Public Schools – Leading the Way Curriculum Maintenance – High Schools 29 High school may wish to... Edit the default learning areas linked to a piece of curriculum create a language not listed within SBSR e.g. Mandarin report on an additional piece of curriculum not already included within SBSR. create learning areas linked to an additional piece of curriculum not already included within SBSR.

NSW Department of Education & Training NSW Public Schools – Leading the Way Curriculum Maintenance 30

NSW Department of Education & Training NSW Public Schools – Leading the Way Curriculum Maintenance Activity... Customise or create a piece of curriculum for your school. To do this task you may need to: clone a curriculum offering create a curriculum offering edit learning areas. 31

NSW Department of Education & Training NSW Public Schools – Leading the Way Place Management – ERN Student Group Offers 32

NSW Department of Education & Training NSW Public Schools – Leading the Way Place Management (ERN) – Student Group Offers 33 Place management allows.. schools to create & link classes to curriculum offers. transfer students between courses and created groups create “other activities” groups to be used within SBSR reports

NSW Department of Education & Training NSW Public Schools – Leading the Way Place Management (ERN) – Student Group Offers 34 Curriculum offerings

NSW Department of Education & Training NSW Public Schools – Leading the Way Place Management (ERN) – Student Group Offers 35

NSW Department of Education & Training NSW Public Schools – Leading the Way Place Management (ERN) – Other Activities

NSW Department of Education & Training NSW Public Schools – Leading the Way Place Management (ERN) Activity... Create an “Other Activities” Group with 5 students called Premiers Reading Challenge Create an English ESL course and transfer 10 students from a Standard English Class

NSW Department of Education & Training NSW Public Schools – Leading the Way Reporting Period Maintenance 38

NSW Department of Education & Training NSW Public Schools – Leading the Way 39 Reporting period maintenance defines: the look and feel of the report i.e. template to be used when a teacher can begin data entry, when teacher data entry must be completed dates for quality assurance and school report issue date. Options for timing can be set up per school, or Year group and can be changed at any time by the SBSR School Co-ordinator. Reporting Period Maintenance

NSW Department of Education & Training NSW Public Schools – Leading the Way 40 Reporting Period - Screen Shot 1 Reporting Period Maintenance

NSW Department of Education & Training NSW Public Schools – Leading the Way 41 Reporting Period Maintenance

NSW Department of Education & Training NSW Public Schools – Leading the Way Reporting Period Maintenance

NSW Department of Education & Training NSW Public Schools – Leading the Way 43 Reporting Period Maintenance

NSW Department of Education & Training NSW Public Schools – Leading the Way 44 Reporting Period Maintenance

NSW Department of Education & Training NSW Public Schools – Leading the Way

NSW Department of Education & Training NSW Public Schools – Leading the Way 46 Reporting Period Maintenance

NSW Department of Education & Training NSW Public Schools – Leading the Way Reporting Period Maintenance Activity... Create a reporting period for multiple years within your school Change the wording for the front page of the school student report Select different “other activities” to report on for different years

NSW Department of Education & Training NSW Public Schools – Leading the Way Reporting Group Maintenance

NSW Department of Education & Training NSW Public Schools – Leading the Way Reporting Group Maintenance

NSW Department of Education & Training NSW Public Schools – Leading the Way Enter Student Results

NSW Department of Education & Training NSW Public Schools – Leading the Way Enter Student Results Teachers can enter data either by Class/student Course

NSW Department of Education & Training NSW Public Schools – Leading the Way

NSW Department of Education & Training NSW Public Schools – Leading the Way Enter Student Results – by Student

NSW Department of Education & Training NSW Public Schools – Leading the Way Enter Student Results – by Course

NSW Department of Education & Training NSW Public Schools – Leading the Way Enter Student Results – by Course

NSW Department of Education & Training NSW Public Schools – Leading the Way Manage Student Status

NSW Department of Education & Training NSW Public Schools – Leading the Way Manage Student Status

NSW Department of Education & Training NSW Public Schools – Leading the Way Reports

NSW Department of Education & Training NSW Public Schools – Leading the Way 59 Reports A variety of specialised reports can be generated from the software including a Peer Comparison Report (number of A to E’s awarded per year per KLA) and Progress reports (number of reports incomplete). Summary reports are also available to teachers to review data entered. The Reviewer can view information by student or class.

NSW Department of Education & Training NSW Public Schools – Leading the Way 60 Reports SBSR will generate reports individually, as a class group, as a year cohort or as a whole school All reports requested from SBSR can be downloaded or sent as an at any time. They are stored permanently.

NSW Department of Education & Training NSW Public Schools – Leading the Way 61

NSW Department of Education & Training NSW Public Schools – Leading the Way 62

NSW Department of Education & Training NSW Public Schools – Leading the Way 63

NSW Department of Education & Training NSW Public Schools – Leading the Way 64

NSW Department of Education & Training NSW Public Schools – Leading the Way Reports Once a report is requested it must be downloaded to your local computer

NSW Department of Education & Training NSW Public Schools – Leading the Way Reports

NSW Department of Education & Training NSW Public Schools – Leading the Way 67 Changes in Help Desk & Support RST should be consulted in the first instance whenever possible ITD Helpdesk will provide Level 1 and Level 2 support New Contact number Curriculum Directorate and ITD will provide Level 3 support and consultancy to helpdesk Attempt to solve all helpdesk calls within 24 hour period wherever possible

NSW Department of Education & Training NSW Public Schools – Leading the Way 68 Resources Available

NSW Department of Education & Training NSW Public Schools – Leading the Way 69 Help in SBSR4 Online help is available within the software consisting of role defined Quick Reference Guides and Flash videos

NSW Department of Education & Training NSW Public Schools – Leading the Way 70 Future Directions Vet Reporting Unique requirements for Distance education & Saturday schools Improved flexibility in reporting layout Linking of attendance to report Specialised evaluation workshops for key stakeholders including secondary school users, SASS staff and Apple computer users

NSW Department of Education & Training NSW Public Schools – Leading the Way 71 Contact Information Telephone Ryde State Office Telephone Ryde State Office