How MS Outlook Can Save Your Life! or at least make you a little more sane

Mail Basic: answer and respond to s Step up: add a signature to your s Organize: Add folders to the inbox Privacy: Add the BCC line Quick response: Voting buttons Read and Delivery Receipts

Signature

Signatures

Add Folders…

BCC Line Sometimes you want to send something to multiple people without them seeing who else received the . Possibly use it when sending s to students or parents. Use it when sending out messages to the whole school and put your name in the To: line. No one can “reply to all” this way.

BCC Line

Voting Buttons Sometimes you want a yes/no response to your s. Add a voting button at the top. People can simply click yes or no, add comments if they want, and send it back to you.

Voting Buttons

Delivery and Read Receipt Delivery receipt sends you an when it is received. Read receipt sends you an when your recipient opens the . However, this will not work if the recipient has the reading pane open on their . They can see the without opening it.

Delivery and Read Receipt

Reading Pane

Back home!

Calendar Schedule: Add items to your calendar Warnings: sounds on/off Weekly events: Set recurring events Team calendar: Set up a joint calendar

Add item to calendar

Warning Sounds My suggestion: Turn off until you need it. Will give an audible sound at the time you set. A box will also pop up to alert you.

Warning Sounds

Warning sounds

Recurring Events When you have an event that happens regular, set it up to “recur” and you won’t have to enter it every week. You can set the dates it runs from and the day of the week, etc.

Recurring Events

Joint Calendar Share a calendar with your co-workers, with the school, with whomever you choose at the school. You can still have your personal calendar as well as the joint calendar. Once it’s set up, it’s easy to add dates to and is viewable by all.

Joint Calendar

They will approve it and once they check the box on their computer, they will see both their personal calendar and the joint calendar. Everyone can add to this team calendar. Great for setting up parent conferences, department meetings, etc.

Contacts Add a contact from an Add a contact manually Create a mailing list Sending an to mailing list Removing contact from mailing list

Add contact from

Add contact manually

Same box as before. Just fill out the information you want to add. I put Parent as my parents’ middle name and Student as my students’ middle names to help me sort them easily.

Creating a mailing list

You can only put a certain number of people on a distribution list. (50, I believe). You may need to make two or more distribution lists to cover everyone you need.

Sending an to mailing list

Removing a contact from M.L. You can remove them as a contact OR you can take them off the distribution list. Find their name under the contact list, right click, and delete Or open the distribution list, find their name, click on it once, and hit the delete key.

Tasks Add a task Set a due date Check off your list!

Add a task

Checking off a task

Deleting a task

Notes

Journal You may have to add this button to your list. The journal can be used to record information much like a regular journal.

Journal

RSS Click on RSS feeds under the home page and it will give you information on signing up with RSS feeds. Many of these will send you messages but the websites will be blocked.

RSS Feed

For instructions and more info Thank you for coming! Any questions?