DIRAC Phase 1 Reporting, Dec. 1 st, 2005 Reporting to the Commission Periodic Reports Interim Activity Reports Project Deliverables Final Reports

DIRAC Phase 1 Reporting, Dec. 1 st, 2005 Reporting to the Commission Periodic Reports Interim Activity Reports Project Deliverables Final Reports

DIRAC Phase 1 Reporting, Dec. 1 st, 2005 Periodic reports Periodic Activity Report: (one per project year) What is this ? Description of the work performed and comparison with the original plan (=text of the contract). Who has to do it ? a) Task leaders b) Project management c) Few information from each partner When is it due ? In Brussels: 45 days after the end of the rep. period => We need all input 30 days earlier, i.e. Oct. 15 th !

DIRAC Phase 1 Reporting, Dec. 1 st, 2005 Periodic Activity Report What do we need from you ? For each task: a) Objectives and starting point for the work at the beginning of the reporting period b) Sub-tasks worked on and achievements made c) Deviations from scheduled plan, reasons for this, corrective actions taken d) List of deliverables, due date and actual/planned submission date e) List of milestones, due date and actual/planned submission date

DIRAC Phase 1 Reporting, Dec. 1 st, 2005 Periodic Activity Report: Annex Plan for using and disseminating the knowledge 1) Exploitable knowledge and its Use 2) Dissemination of knowledge 3) Publishable results Who has to do this ? Each partner, or if the partners agree within a task, the task leader. Relevant for us: Patents (=exploitable results), conferences and publications

DIRAC Phase 1 Reporting, Dec. 1 st, 2005 Periodic reports Periodic Management Report: What is this ? What have we done with the money ? Who has to do it ? a) Task leaders b) Project management c) Each partner, together with their administration When is it due ? In Brussels: 45 days after the end of the rep. period => We need all input 30 days earlier, at Oct. 15 th !!!

DIRAC Phase 1 Reporting, Dec. 1 st, 2005 Periodic Management Report What do we need from you (= each contractor) ? (I) a) Brief description of work performed for each task you are involved in. b) Explanatory note on any major cost item, justifying their necessity to the project, e.g.: Costs for Kicker Magnet: Euro. The Magnet is required for the extraction line upgrade, task 17.

DIRAC Phase 1 Reporting, Dec. 1 st, 2005 Periodic Management Report What do we need from you (= each contractor) ? (II) FC contractors: -> Tabular overview of budgeted and actual costs, per contractor and major cost item AC contractors Tabular overview of all resources employed and global estimate of all costs. This includes personnel !!!

DIRAC Phase 1 Reporting, Dec. 1 st, 2005 Periodic Management Report What do we need from you (= each contractor) ? (III) All: Tabular overview of budgeted and actual person-months, per contractor and task AC contractors: In addition, estimate of the number of person-months of permanent staff (unfunded) working on the project.

DIRAC Phase 1 Reporting, Dec. 1 st, 2005 Periodic Management Report What do we need from you (IV) Contractors or task leaders: Short explanation of the impact of deviations from the work plan (see activity report) on the cost budget and person-month budget: If something does not work out as planned, –how does it affect costs and person-months? –how does one want to resolve the situation (e.g. delay of sub-task, additional manpower, etc...)?

DIRAC Phase 1 Reporting, Dec. 1 st, 2005 Periodic Management Report Cost statement This form will be provided to each contractor !

DIRAC Phase 1 Reporting, Dec. 1 st, 2005 Periodic Management Report Cost statement

DIRAC Phase 1 Reporting, Dec. 1 st, 2005 Periodic Management Report What do we need from you (= each contractor) ? (V) Cost statement ("Form C Financial statement per activity for the contractual reporting period"):

DIRAC Phase 1 Reporting, Dec. 1 st, 2005 Periodic Management Report Specific Support Action means: There are only two types of activities: –"Management" –"other" All task-related costs are "Other activities" Don't mix this with other EU projects !

DIRAC Phase 1 Reporting, Dec. 1 st, 2005 Periodic Management Report What do we need from you (= each contractor) ? (still V)

DIRAC Phase 1 Reporting, Dec. 1 st, 2005 Periodic Management Report What do we need from you (= each contractor) ? (even still V)

DIRAC Phase 1 Reporting, Dec. 1 st, 2005 Periodic Management Report What do we need from you (= each contractor) ? (last of V)

DIRAC Phase 1 Reporting, Dec. 1 st, 2005 Periodic Management Report Cost summary statement (Summary financial report) Contains the summary information of the Cost statement

DIRAC Phase 1 Reporting, Dec. 1 st, 2005 Other Reports Required 1.Interim Science and Society reporting questionnaire, to be completed by the project management (=GSI) 2.Interim socio-economic reporting questionnaire, to be completed by each contractor (=you), VERY easy. 3.Of course, any deliverable ! Cf. Annex 1 of the contract, which task has to deliver what !

DIRAC Phase 1 Reporting, Dec. 1 st, 2005 Sheets and detailed instructions are available by two sources: at from the project management. Contact or To these two, also all questions regarding management and reporting should be addressed ! They will provide you with all required electronic forms in due time before the end of the first reporting period. Thank you for cooperation !

DIRAC Phase 1 Reporting, Dec. 1 st, 2005

DIRAC Phase 1 Reporting, Dec. 1 st, 2005 Periodic Activity Report: Annex 1 Exploitable knowledge and its use

DIRAC Phase 1 Reporting, Dec. 1 st, 2005 Periodic Activity Report: Annex 2 Dissemination of knowledge

DIRAC Phase 1 Reporting, Dec. 1 st, 2005 Periodic Activity Report: Annex 3 Publishable results a) Results description b) Possible market applications or how they might be used in further research c) Stage of development d) Collaboration sought of offered e) Collaborator details (which kind of partner is required ?) f) Intellectual property rights granted or published g) Contact address

DIRAC Phase 1 Reporting, Dec. 1 st, 2005