Academic Progress & Exclusion Information Sessions

Why have I been sent this letter? Monash is concerned that you may not be on a path to complete your course To make you aware of the support services at Monash Not a punishment….an early intervention The goal is not to exclude students but to help students to complete their degrees

Unsatisfactory Academic Progress A student’s academic progress will be considered unsatisfactory if they have: Passed 50% or less of their enrolment Failed the same compulsory subject twice Has not met previous APC conditions Failed a placement Student unable to obtain police or other authority check Completed at least 2/3 of your course and passed 50% or less of your enrollment

What happens next? You need to explain in writing why you should not be excluded from your course You may also have to appear in person in front of your Faculty’s Academic Progress Committee Failure to respond may result in exclusion, with no right of appeal A well-prepared letter can reduce the likelihood of a hearing

Course discontinuation In some cases students may decide to discontinue from their course after receiving a notice of referral and hearing This can be done either by indicating this decision on your response form or, if unsure, you can discontinue up until the day of the hearing If your faculty is thinking to exclude you, they must first ask you to attend a hearing

Completing your Student Response Form We recommend that you tick the first box on first page of response form, which states that you would like to make a written submission to the Faculty and also attend a hearing if required We strongly suggest that you attend a hearing if one is required. Representing yourself either in person may improve the likelihood of you continuing in your course If you wish a Student Rights Officer to assist you tick the appropriate box. This will allow the Student Rights Officer to access your file and assist you better at your hearing We recommend that you attach a letter. Please see our letter template available on our student rights webpage: www.monsucaulfield.org.au

What should you include in your letter? What happened at university in 2013? What happened outside university? What will you do differently next year? If you are permitted to continue, how will you ensure that your results will be satisfactory next year? If you have sought advice already on your plan for 2014 Why you want to be in your course and your goals after graduation? Use bullet points to answer questions concisely Consider including a timeline of events for 2013 with brief statements on how each event impacted on you at the time It can be difficult, but try to keep your letter to 2 pages long.

Providing supporting documentation Where reasonably available, it is important that you include supporting documentation. This may include a: Letter from your doctor, psychiatrist, psychologist, counsellor or other health professional Police Report Insurance Claim Statutory Declaration Please note that an honest explanation of events may be sufficient. If unsure, consult with Student Rights.

Why students fail: common reasons Poor study skills, time management Homesickness, difficulty adjusting to university life Financial difficulties and/or working too many hours Severe disruption to domestic arrangements e.g. homelessness Family crisis e.g. separation, divorce, illness Death of relative or close friend Health problem (illness or psychological condition) Victim of crime

Some ideas on how to improve your Academic Performance? Plan on seeing your course co-coordinator or lecturer in 2014 if you are struggling with a unit Take advantage of Monash support services. E.g. counseling with Monash Health Service, Disability Liaison Unit Enroll in SMART Program to improve time management and study skills Create a realistic study plan Make an appointment with Learning Skills at the Library to discuss study strategies for next year Reduce work hours

Also consider Private tutor Extra study during holidays See: http://www.monash.edu.au/careers/tutors/hire-a-tutor.html Extra study during holidays Start a study group Joining a student club by contacting your student union Mentor programs available at Monash. E.g. Peer Mentoring, Alumni-Student Mentoring program or enquire with your faculty Globe Café for fun networking with other students Non-residential colleges See: http://www.campuscommunity.monash.edu/nrc/

What will happen next? You will receive one of two letters: A letter requesting you to appear at your Faculty’s Academic Progress Committee. A letter stating that you can continue in your course. This means you do not have to attend a hearing. This letter may include details of conditions that have been placed upon you. You must comply with these conditions.

What happens next: Academic Progress Hearings Dress neatly and appropriately (as if you are going to a job interview) Arrive 15 minutes early Bring all documents with you (copies of your response, supporting documents and your academic transcripts)

At the hearing Make eye contact Open body language Talk slowly and try not to rush your words Ask for questions to be repeated Be polite Be clear and focused

Support Person You can nominate one person to accompany you to the hearing. This person can be a: Student Rights Officer Counsellor Family member Any other person approved by the Faculty

What should you do now? Step 1: Ensure that you tick box to attend your hearing and we recommend that you give permission for Student Rights to receive a copy of your response. Step 2: Complete your Student Response Form and additional letter Step 3: Locate any relevant supporting documents/ material Step 4: Submit your response to the Faculty by the due date

Importantly… Most students sent a notice of referral and hearing are not excluded, however, it can be good to have a back up plan. Therefore, it is strongly advised that you begin applying to other courses and universities now If you want to discuss the likelihood of being excluded, please speak to a Student Rights Officer

Finally….. Please Meet our Representatives from: Most students sent a notice of referral and hearing are not excluded, however, it can be good to have a back up plan. Therefore, it is strongly advised that you begin applying to other courses and universities now. If you are unsure of your likelihood of being excluded, please speak to a Student Rights Officer Please Meet our Representatives from: Health, Wellbeing and Development’s Counselling Service Learning Skills at the Library Student Rights Officers are now available for a 10 minute private consultation.