Organizational Strategies for Instantaneous Project Controls Douglas E. Weaver, Walbridge Research Team 316

Informal Survey How old is the information you receive when you are making critical decisions? Hours? Days? Weeks? Months? Would you like on-demand access to current project status information at any time? Given that an instantaneous control function is defined by a continuous feed or collection of data and an on- demand, accurate reporting.

Do You Remember? “One if by land, Two if by sea!” Critical information Coordination and planning High-quality information Information traveling at the speed of light Performance improvement Wasn’t purchased software or technology alone

Brian Lipko, Hargrove Engineers + Constructors Brian Kong, U.S. Department of Energy Chris Marcon, McCarthy Building Company David Grau, Arizona State University Douglas E. Weaver, Walbridge (Chair) Graciela Garcia, Conoco-Phillips Jeff Hoffa, Marathon Petroleum Corporation Research Team 316 Mitch Cornelius, Yates Construction Lillie Allston, CH2M Hill Patricia Pipping, Phillips 66 Company Robert Lobron, Kaiser Permanente (Co-Chair) Rodolfo Gonzalez, Occidental Oil and Gas Corporation Sandra Greene, Wood Group Mustang W. Edward Back, The University of Alabama

Research Goal Develop practices, recommendations, and tools for an instantaneous and prioritized project controls function that yields precise, adequate, and timely information.

Research Method

History of Innovation – A Reporting Perspective Time to Report month x months 2 weeks Phone Telegraph Pony Express Radio Fax Computers Typewriter Laptops Cloud Solutions BIM Databases Smart Phones Mobile Devices Laser Scanners RFID Printers Project Management Repositories On-demand Artificial Intelligence Google Glasses Social Media Information Pervasiveness Augmented Reality GPS Train Courier Data Mining Big Data

However, it’s not commercial software or technology alone. Instantaneous and on-demand reporting must be supported by organizational maturity.

What is it? A Maturity Matrix of Practices Organizational Behavior CultureLeadershipContracts Project Controls Work PlanningData CollectionReporting Advanced Information Technologies Information IntegrationWorkflow ManagementBusiness Intelligence

Maturity Matrix of Practices Organizational Behavior CultureLeadershipContracts Project Controls Work PlanningData CollectionReporting Advanced Information Technologies Information IntegrationWorkflow ManagementBusiness Intelligence

Maturity Matrix of Practices Organizational Behavior CultureLeadershipContracts Project Controls Work PlanningData CollectionReporting Advanced Information Technologies Information IntegrationWorkflow ManagementBusiness Intelligence

Maturity Matrix of Practices Advanced Information Technologies Information IntegrationWorkflow ManagementBusiness Intelligence Organizational Behavior CultureLeadershipContracts Project Controls Work PlanningData CollectionReporting

What’s Your Project Controls Instantaneous Quotient? RT 316 has designed 3 tools to help improve your Project Controls IQ!

Tool 1 – Quick Assessment (QA) (Rapid and Easy to Use)

Tool 2 – Instantaneous Quotient (IQ) (Detailed Assessment)

Tool 3 - Workflow Implementation Process (Road Map)

Come to Our Implementation Session Moderator Brian Lipko, Hargrove Engineers + Constructors Panel David Grau, Arizona State University Douglas E. Weaver, Walbridge Patricia Pipping, Phillips 66 Company Rodolfo Gonzalez, Occidental Oil and Gas Corporation It’s coming!!!

Value Proposition Timely & better- informed decisions Improved cost & schedule performance Effective project risk mitigation Efficient capital portfolio management Competitive marketplace advantage

Learning Objectives Instantaneous project controls provides the greatest benefits Learn When Type of processes must be instantaneously reported Discover What Organizational maturity can enable instantaneous project controls Understand How