Personal Business Letters Mrs. Cyndi Jackson Business & Computer Science

What is a Personal-Business Letter? A letter from an individual to a business is called a personal- business letter.

What are the parts of a personal-business letter? 1.Date Line. The month, day, and year the letter is keyed (month spelled out)

Parts 2. Inside Address. The name and address of the person to whom the letter is being sent.

Parts 3. Salutation. An opening greeting such as Dear Ms. Jones. (only the title and last name)

Parts 4. Body. The text of the letter

Parts 5. Complimentary Closing. Closing to the letter such as Sincerely or Yours truly. (notice that only the first word is Capitalized)

Parts 6. Signature. The writer’s signature.

. 7. Writer’s Identification. The writer’s typed name and address.

Formatting a Block Style Letter  Type all lines beginning at the left margin.  Center the letter vertically, then type the date.  After the date press Enter 4 times and type the inside address. Leave 1 space between the state and the ZIP code.  After the inside address, press Enter 2 times and type the salutation.

 Press Enter 2 times and begin the body of the letter. Single space the body, but press Enter 2 times between paragraphs.  After the last paragraph press Enter 2 times and type the complimentary closing.  Press Enter 4 times and type the writer’s name and address.

Date & Inside Address September 28, 2009 Mrs. Cyndi Jackson Cowan Road Middle School 1185 Cowan Road Griffin, GA 30223

Salutation Dear Mrs. Jackson

Body This letter is an example of a personal business letter typed in block format. In this format, all lines begin at the left margin. The side margins are set at default. When a medium length letter is typed the date is typed on line 18 (3 inches from the top). The inside address is typed 4 returns from the date. You also press enter 4 times after the complimentary close.

Complimentary Close SincerelyOr Sincerely yours Or Truly yours

Originator's name and address Your name Address City GA 30223

 1Date  Inside Address  Salutation/Greeting  Body  Complimentary Closing  Signed Name  Typed Name  Return Address