Business Letters Cover Letters and Mailing Labels too!

Letters  Correspondence sent from one business or individual to another.  Types of Letters:  Personal-Business Letter  Includes no letterhead (stationery)  Business Letter  Includes letterhead (stationery)  Top margin is usually 2-2 ½ inches.  Side margins are typically 1 inch.

Parts of a Letter  Return Address  Date  Attention Line  Letter Address (Inside Address)  Salutation  Subject Line  Body  Complimentary Close  Signature Block - writer ’ s typed name – QS below closing  Can also include writer ’ s title on same line or below.  Reference Initials  Attachment/Enclosure Notation

Types of Business Letters  Formats for Business Letters:  Block Style –Date, closing, and signature block are typed at the left margin (no indentions or tabs).  Punctuation Style:  Mixed Punctuation – A colon or comma after the salutation and a comma after the complimentary close.

Return Address Inside Address Salutation Closure Complimentary Close All lines begin at the left margin. Use a colon after the salutation and a comma after the complimentary close. SS within paragraphs DS between paragraphs Personal Business Letter in Block Style with Mixed Punctuation