ORSP Communications Update RAP, RAPid and Targeted Communications May 28, 2014

Communication The ongoing problem we will always need to solve… Striking a balance between over communication and under communication.

Coping in an Information World As recipients of numerous s we know what it’s like to be inundated with information. We need to be able to digest an quickly and decide if it’s relevant to our jobs. As senders we need to be sensible about what we send. Messages need to be targeted and succinct.

The RAP (Research Administration Post) The Primary Newsletter The RAPid (Immediate Dispatch) Urgent Announcements The RAPid – Limited Calls for Intent to Submit Limited Submissions Newsletters to Consolidate Messages

The RAP (Research Administration Post) The Primary Newsletter sent monthly aggregates several articles into one send. The RAPid (Immediate Dispatch) Urgent Announcements are for those that cannot wait for the monthly newsletter. The RAPid – Limited Calls for Intent to Submit Limited Submissions Newsletters 5

Featured Article Key news - e.g., OMB Guidance, new U-M procedures Sponsor Updates News about any agencies or sponsor policy changes, e.g., NSF releases new GPG Staff Spotlight Any features about any staff member or team that you think deserves recognition Success Stories News about a project team Best Practices & Updates Any procedural information or guidance, tips & tricks -- e.g., New IDC Rates, Tips & Tricks or how to handle Concurrence Receipts Events & Professional Development e.g., RAN, SRA, AMA Funding Opportunities Limited Submissions Select Funding Opportunities - For funding opportunities that you think should be features, provide Amount, Research Area, Deadline and Landing Page Sections of The RAP The sections The RAP will typically feature are:

List Segments Over the years we have built communication lists on M-Community. Great start, and now we need to be even more targeted.

8 By SponsorBy Broad Research AreaBy Dept, School, College or Institute By Role or Position (Research Admin, Central Offices, PI, Directors) Overarching Research Community List Segmentation – Communications Strategy

What is happening to ORSP-Announce and the other M-Community groups? We are carefully and slowly transitioning our old M-Community lists (such as ORSP-Announce, NIH- Group, NSF-Net and others) to MailChimp. We are excited as this means we can better target communications to each group and not send unwanted information to audiences who don't need it. I want to sign up for ORSP-Announce Use our new MailChimp Form. It's easy to use, and allows you to choose what type of information we will send you. If you feel more comfortable you may still join ORSP-Announce (or the other lists) through a request on M- Community but you won't get the choices. I would like someone from ORSP to send a message to the ORSP-Announce group (or the NIH-group, or other). How can I do that? We can do that for you. We are just using a different tool to conduct the send and we ultimately have a broader audience to mail to and we can target the communications better too. Do I have to do anything different now? No. We'll ensure that your original M-Community preferences are saved as needed. Eventually we will only manage the lists through MailChimp, but not without letting you know. Frequently Asked Questions

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