Integrated National Education Information System (iNEIS TM ) Training Slides – Manage School Resources: Scheduling & Timetable

Process Overview iNEIS Subjects Teachers Classrooms Edval Academic Year Term Start/End Date Subject Teacher Class Section Classroom Day of Week Start/End Time iNEIS Enrolment Attendance Assessment

Important Note Please sign the attendance and fill in your (for ease of communication for TT related issue) Please ensure you are using latest edval version This can be check by: right click on edval > properties Please fill in class mapping Sena Class are compulsory to be scheduled now. Registration + Subject (HSN) Primary school to follow new teaching period time as of MOE standardized.

Agenda Day 1 (1:30PM – 4:30PM) Download School data File Import extracted file into Edval Clear the timetable Check all Edval data is accurate

Agenda Day 2 (1:30PM – 4:30PM) Auto staff and verify Check quality of requirements Auto generate timetable Auto room and verify Verify timetable Upload timetable to iNEIS™

Overview of operations Download School data File Import extracted file into Edval Clear the timetable Check all Edval data is accurate Check and sign off ‘Year structure’ Auto staff and verify Check quality of requirements Auto generate timetable Auto room and verify Verify timetable Upload timetable to iNEIS™

Download School data File School data files can be found on iNEIS query: 1) MOE_TT_INT_FAC – Facility List 2) MOE_TT_INT_SUB -Subject list (2 files for primary schools) 3) MOE_TT_INT_TCH – Teacher List

Overview of operations Download School data File Import extracted file into Edval Clear the timetable Check all Edval data is accurate Check and sign off ‘Year structure’ Auto staff and verify Check quality of requirements Auto generate timetable Auto room and verify Verify timetable Upload timetable to iNEIS™

Open Edval file Navigation: Desktop > School Data > Common Material Double click to run Edval.exe Open Edval timetable template based on your school academic career. Save as your school timetable file. E.G: 5001_Maktab Duli_PREU_1610

Import extracted file into Edval You may edit this using Edval, or anytime later import data from MOE via: File > Sync with System > Sync now > (Import) Browse to select the three import files: –SUB,TCH,FAC

Overview of operations Download School data File Import extracted file into Edval Clear the timetable Check all Edval data is accurate Check and sign off ‘Year structure’ Auto staff and verify Check quality of requirements Auto generate timetable Auto room and verify Verify timetable Upload timetable to iNEIS™

Clear the Timetable Go Grid > Clear timetable Check first three options are ticked Press OK to clear all

Overview of operations Clear the timetable Check all Edval data is accurate Check and sign off ‘Year structure’ Auto staff and verify Check quality of requirements Auto generate timetable Auto room and verify Verify timetable Upload timetable to iNEIS™

Check Teacher Data is Accurate Go Teachers > Teacher data F2 Enter Unavailable values for staff such as ‘Mon’ or ‘2daysoff’ if they are part time Ensure all full-time staff are on the same MaxLoad periods.

Check Subject Teachers are Accurate Go Teachers > Subject teachers. List all teachers qualified to teach each subject correctly. Don’t break into year groups, unless some can’t teach seniors

Check Allowance Data is Accurate Go Teachers > Allowances. Enter allowances for teachers with duty roles that are loaded. E.g. HDMat may = Code for ‘Head of Maths’ 4 periods

Check Room Data is Accurate Go Rooms > Room data Verify all correct. Add Size Add HomeRoomOf & HomeGroup (E.g. 7A)

Check Subject Rooms are Accurate Go Rooms > Subject rooms List all rooms preferably used for each subject correctly

Check Class Data is Accurate Go Class data F6 Ensure all values are correct, e.g. #Per, Line.. Spread values are correct (Doubles/NoDoubles) Ensure staffing requests from department heads are entered into TeacherPrefs

Overview of operations Clear the timetable Check all Edval data is accurate Check and sign off ‘Year structure’ Auto staff and verify Check quality of requirements Auto generate timetable Auto room and verify Verify timetable Upload timetable to iNEIS™

Check Year Structures Ensures the structure of classes in each year is correct, as per class data entries. Go Class data > More > Year structure Do each year in turn Verify all looks ok, then Sign-off (Ctrl-E)

Overview of operations Clear the timetable Check all Edval data is accurate Check and sign off ‘Year structure’ Auto staff and verify Check quality of requirements Auto generate timetable Auto room and verify Verify timetable Upload timetable to iNEIS™

Auto Staff Go Staff allocations > More > Sample staffing Click the OK button Check staffing allocations are ok If some classes are unstaffed, manually drag to teachers, to see why there may be an issue

Overview of operations Clear the timetable Check all Edval data is accurate Check and sign off ‘Year structure’ Auto staff and verify Check quality of requirements Auto generate timetable Auto room and verify Verify timetable Upload timetable to iNEIS™

Check Quality of Requirements Go Grid > Check quality of requirements Ctrl-Q. Reports errors found, one-by-one Fix each error reported Repeat Ctrl-Q checks, till the success window with the star image appears

Overview of operations Clear the timetable Check all Edval data is accurate Check and sign off ‘Year structure’ Auto staff and verify Check quality of requirements Auto generate timetable Auto room and verify Verify timetable Upload timetable to iNEIS™

Auto Generate Timetable Go Grid > Master Grid Go Construct > Add years Do each year in turn Click Add Maybe even try all classes

Assign Periods Go Construct > Assign periods Click OK to allocate periods-to-columns

Fix Clashes Go Improve > Fix clashes Then Fix clashes (Staff swaps) if you can’t fix clashes easily by just moving classes Teacher clashes=BLUE dots. Room=Yellow dots

Optimise Class Spreads Go Improve > Optimise spreads.. F7 Click OK button to optimise

Overview of operations Clear the timetable Check all Edval data is accurate Check and sign off ‘Year structure’ Auto staff and verify Check quality of requirements Auto generate timetable Auto room and verify Verify timetable Upload timetable to iNEIS™

Auto Room Go Rooms > Auto room Verify room allocations are ok Do NOT adjust rooming manually

Overview of operations Clear the timetable Check all Edval data is accurate Check and sign off ‘Year structure’ Auto staff and verify Check quality of requirements Auto generate timetable Auto room and verify Verify timetable Upload timetable to iNEIS™

Verify Timetable Inspect the timetable quality for: Room allocations, staff allocations, year timetables and individual teacher timetables etc If issues found, fix requirements and redo where can. Don’t just manually change timetables

Year timetables Menu Path: Classes > Year Timetables View the timetable for the year level

Teacher Timetable Menu path: Teachers > Timetables (F3)

Group (Class) Timetable Menu path: Classes > Group timetable

Overview of operations Clear the timetable Check all Edval data is accurate Check and sign off ‘Year structure’ Auto staff and verify Check quality of requirements Auto generate timetable Auto room and verify Verify timetable Upload timetable to iNEIS™

The End You’ve successfully completed the Edval auto timetable generation process!

Closing Please inform the consultants before leaving the working session Please fill in the attendance form and class mapping file before leaving Please leave a copy TT file to consultants. Please request assist from Helpdesk if you need help after the session. (Tel No: / or