Submitting a Quality Offer On the GSA Language Schedule GSA Federal Supply Service

Multiple Award Schedules Program

What is a GSA Schedule?  A Contract by GSA That Can Be Used by All Federal Agencies  Mirrors Commercial Buying Practices  Streamlines Government Procurement

Advantages of Schedule  Federal Supply Schedules Non-Mandatory,But Preference  Unrestricted Procurements  Speed  Long-term Contract Up to 20 Years, with Price Adjustment  No Maximum Order Limitations (Thresholds) on the Federal Agency  Schedule is Marketed to Agencies by GSA & Contractor  Visibility thru GSA Advantage, e-Library & e-Buy (orders placed directly on-line)

738 II Language Services Schedule 738 II Language Services Schedule

Language Services Schedule 738 II  Translation Services  Interpretation Services  Training & Educational Materials

How to Prepare a Quality Language Services Offer Quality Offer

Where to Find the Solicitation Where to Find the Solicitation  On the Language page, scroll to the external links and click on the solicitation number  Download solicitation/amendments  Register to receive notice of changes

Preliminary Steps 1.DUNS Number and TIN 2.CCR Registration 3.Request Open Ratings Report Before Submitting Offer

How to Submit an Offer  Read the Entire Solicitation  Follow the Proposal Checklist and Solicitation Provisions  Respond to All Requirements  Review for Completion of Quality Offer  Sign by Corporate Official  Submit

Submit Completed Proposals To: Submit Completed Proposals To: GSA, Management Services Center ATTN: Bid Custodian (10FT-BID) th Street SW, Room 2757 Auburn, WA

When We Receive Your Proposal  Contracting Officer/Specialist Assigned  Will be Contacted by Assigned CO/CS  Clarifications/Deficient Data Defined  Timeframe for Response Established

Proposal Requirements

Format  Two Copies  Completed Solicitation Document  Technical Proposal  Price Proposal  Sequenced in Accordance with Checklist

A Completed Proposal Contains:  Cover Page to Offer  Offeror Checklist  Signed SF1449 (Complete Blocks 12,17a/b, 30a, 30b, & 30c)  Section I: Completed Solicitation Document  Section II: Technical Understanding of Requirements, Experience, Quality Control, and Past Performance  Section III: Price Proposal

ADMINISTRATIVE SECTION

Contract Data Contract Data  Contract Clauses  Representations and Certifications  Financial Statements  Subcontracting Plan (If Applicable)

Financial Statements  Financial Statements –Audited annual report or financial statement, or other information demonstrating company’s financial stability  Prepared According to Generally Acceptable Accounting Principles (GAAP) Standards  Utilized to Assess Financial Stability

Small Business Size Standard Small Business Size Standard North American Industry Classification System (NAICS) and Small Business Size Standard: NAICS: Service: Size Standard LANGUAGE $6 Million Average annual gross revenues for the past 3 years

Small Business Subcontracting Plan Small Business Subcontracting Plan  Small Business under NAICS Code, No Subcontracting Plan Required  Large Business for One NAICS Code, Vendor Is Required to Submit a Subcontracting Plan under the Appropriate NAICS Code  Subcontracting Plan Template Is Attached to Solicitation (Attachment 3)  Follow FAR Part to Complete the Subcontracting Plan

Technical Proposal Section IAW Proposal Instructions

Four Evaluation Factors  Understanding of Requirements  Experience  Quality Control  Past Performance

Understanding of Requirements  Description of Services Offered for Each SIN  Discuss Language Areas of Expertise  Demonstrate Understanding of Requirements  Limit 2 Pages Per SIN

Experience Project Requirements √ Two Projects per SIN √ No More than Two Pages Per SIN √ Projects Must Have Been Completed or Substantially Performed within 2 Years of the Date of Proposal Submission √ Government or Commercial Projects Are Acceptable

Quality Control Describe quality control methods for:  Project Management Reviews  Customer Relations  Meeting Urgent Requirements  Requirements for Security and Safeguarding Information

Past Performance  Order a PPE from Open Ratings Inc. ($125)  Submit Copy of Completed Order Form/Customer Reference Form (Attachment 2) with Proposal  Include a Minimum of 10 Customer References (Government or Commercial)

Pricing Section IAW Proposal Instructions

Price Proposal Price Proposal Complete Pricing Proposal includes  Pricing by Proposed SIN  Commercial Sales Practice Format (MFC Discussed and Supported)  Supporting Documentation  Pricing Narrative  Professional Employees Compensation Plan  If Hourly Rates: –Uncompensated Overtime Policy –Labor Category Descriptions

Industrial Funding Fee  All Proposed Pricing Must Be Inclusive of the Industrial Funding Fee (IFF)  IFF Is 0.75% (Remitted Quarterly) Pricing & IFF

Pricing Support Pricing Support Supporting Documentation  Commercial Catalog/Price List  Invoices Supporting Prices & CSP  Other Commercial or Gov’t Contracts  Other Internal Documents PRICE ANALYSIS, NOT COST ANALYSIS, IS USED TO EVALUATE OFFERED PRICES

Pricing – Additional Information Information for Hourly Rates  Labor Category Descriptions Must Include: -Experience -Certification -Education/Degrees -Minimum Training  Uncompensated Overtime Policy for Employees

Pricing & EPA Pricing & EPA Methods of Economic Price Adjustment 1.Established Commercial Price List/Equivalent Requires a Modification Request from Contractor for Increase to Take Effect 2.Negotiated Escalation Prior to Award A. Fixed Escalation for Term of Contract (20 Years) Price Increases Are Automatically Effective on the Anniversary of Contract (No Modification) B. Adjustments Based on Market Indicator (Yearly Mod) Based on a Published Index, Survey or Market Indicator

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