TIME CARDS & APPROVAL

Timecard Approval Daily approval Do not approval future dates Review leave balances & timecards before approving Review the timecard report daily Designate a backup Best Practices

AiM Shop Time Download Report Access the report in AiM under Quick Links Log in –Username: netid\yournetid –Enter your password

Select the start and end date Choose Shop 86 Choose your Crew Click View Report Export to Excel AiM Shop Time Download Report Cont.

AiM Shop Time Download Report Black = Approved Yellow = Not Approved Red = Rejected

Supervisor Responsibility Check for missing time cards Check leave balances Enter missing time cards Edit incorrect time cards Approve before payroll deadline

Common Errors Too many hours Overdrawn leave balances Entered R: 12 hours Should be R: 8 hours & OT: 4 hours Entered S: 8 hours Should be S: 5 hours & L: 3 hours

Timecard Adjustment Include work order & phase

Overtime Eligiblity SEIU Full-Time Work more than scheduled shift or more than 40 hours in a week Part-Time Work more than 40 hours in a week

Overtime Eligiblity WFSE Full-Time Work more than 8 hours in a work day (or more than assigned work shift) or more than 40 hours in a week Part-Time Work more than 8 hours in a day or 40 hours in a week

Family Medical Leave Act (FMLA) WFSE 1.Sick leave 2.Annual Leave (save up to 80 hours) 3.LWOP SEIU 1.Sick and annual leave (save up to 80 hours) 2.LWOP

Recording FMLA Leave Classified Staff Timecard FMLA Leave Form Professional Staff Pro Staff Leave Form

Submit by 10:00am on the 1 st If leave without pay is used between 1 st – 15 th form must be submitted by the 16 th

Pay Periods & Deadlines Pay Periods 1 st through 15 th 16 th through 30 th /31 st Deadlines are 1 st & 16 th at 11:00am