Learning Management System Go Live 4 Jan 2016

Learning Management System What is it?  Software application or Web-based technology used to plan, implement, and assess specific learning processes.  Provides instructors with ways to create and deliver content, monitor student participation, and assess student performance.  Delivers instructor-led training (ILT), virtual learning, exams, certifications, and compliance content for training and developing employees.

Learning Management System  Provides you:  Search, request or register for courses (ILT and Online)  Automated completions of online courses  Use interactive features such as: threaded discussions video conferencing discussion forums  Receive notifications (only.org and.mil)

Strategic Alignment  Aligns with MR’s strategic priorities of:  Improving culture by implementing a modern talent management continuum and enabling cross-functional and team-based initiatives.  Growing revenue by aligning current talent, assessing competency gaps, and developing/acquiring required skills sets  Cutting costs by reducing redundant administrative processes and aligning employee training with organizational priorities

Key Integration Decisions  Only for employees at this time  Only business contact information will feed over to LMS  Only Completed, No Show, and Withdrawn statuses fed over to LMS  The Status Date in PeopleSoft is used as the Completion Date on employee transcripts

Roles & Permissions RolePermissionConstraint UserView & Request Training View & Update Transcript Participate in training Create Learning Development Plan Own records and those made available to User ManagerView & Request Training View & Update Transcript Assign & Participate in training Create & Assign Learning Development Plans Delegate Permissions View & Create Standard Reports & Dashboards Own, Direct Reports & Subordinates InstructorCreate & Manage ILT Sessions View & Update Evaluations Own

Employee Job Aid

To login to Ethos, you have two options: Option 1 1)Navigate to: 2)Username:Employee ID number 3)Password:P4ssw0rd (that is a ZERO, not the letter O) 4)Change your password and answer the security questions Option 2 1)Using Single Sign-On from the MCCS Network, navigate to: mccs.csod.com/samldefault.aspxhttps://usmc- mccs.csod.com/samldefault.aspx 2)Answer the security questions Employee Job Aid

Welcome Page: Employee Job Aid TABS: Home -- Connect – Learning

Welcome Page: Employee Job Aid Buttons: My Learning – My Action Items – Learning Events Calendar – Connect Live Feed

Welcome Page: Employee Job Aid Search/Profile/Gear:

Welcome Page: Employee Job Aid Search/Profile/Gear:

Welcome Page: Employee Job Aid Search/Profile/Gear:

Welcome Page: Employee Job Aid Search/Profile/Gear:

Welcome Page: Employee Job Aid Search/Profile/Gear:

Welcome Page: Employee Job Aid Search/Profile/Gear: My Account

Welcome Page: Employee Job Aid Search/Profile/Gear: Preferences

Welcome Page: Employee Job Aid Search/Profile/Gear: Mobile 4 Jan 2016

To view your transcript, there are two options: Option 1 1)From the Welcome Page, click on the 2)You now have three transcripts: button Active which displays training you’re currently enrolled in Completed which displays training you’ve completed in the past year Archived which displays training you’ve completed more than a year ago 3)Click on thedrop-downto change your view Option 2 1)Click on the Universal Profile 2)Click on Transcript from the menu icon in the upper right corner of the page Employee Job Aid

To browse and register for training: From the Welcome Page, click on thebutton to view the training calendar OR Use the Global Search to search by title or keyword OR Navigate to Learning > Browse for Training to search by Type or Date Range Employee Job Aid

To request Online Training: 1)Once you find the training you’re interested in taking, click on the title: 2) You’ll be brought to the Training Details page, where you can select the Request button for an online course. 3)The course will be added to your Active transcript where you’ll be able to either launch the course or take a Pre-test if the course has one. Employee Job Aid

To request an Instructor-Led Training: 1)Once you find the training you’re interested in taking, click on the title: 2)You’ll be brought to the Training Details page, scroll to the bottom to see the scheduled sessions. Find the session dates that work for you and click the Request button. A notification will be sent to your manager to approve your attendance Employee Job Aid

Request an Instructor-Led Training continued: 3)The training will be added to your Active transcript with a Pending Approval status with the option to Withdraw from the session

Employee Job Aid To complete External Training on your Transcript: 1)Any Training with a Materials iconis considered External Training and requires a few added steps to complete. First, find the training on your Transcript: 2)Click the ‘Launch’ button to take the training. The training will launch in a new window external to Ethos. Upon completion, save your certificate of completion, if applicable, to your computer.Close the window that contained the course. Note: Depending on how long it took for you to complete the training, your login to Ethos may have timed out and you may need to login to Ethos again. If you receive an error message, please login to Ethos again.

Employee Job Aid To complete External Training on your Transcript continued: 3)Click on the drop-down menu for the training you completed and click the ‘Complete’ option: 4)The drop-down menu options will change and now click on the ‘Acknowledge’ button:

Employee Job Aid To complete External Training on your Transcript continued: 5)A new window will display: 6)Click the “Click here to upload your completion certificate” and a new window will open. Click the ‘Add File’ button:

Employee Job Aid To complete External Training on your Transcript continued: 7)A pop-up window will display, click the ‘Select a File’ button, locate your file, once the file is added, click the ‘Add’ button: 8)You’ll then be returned to your Ethos Snapshot page, close the window to return to the Acknowledge page and click the ‘Acknowledge’ button:

Employee Job Aid To complete External Training on your Transcript continued: 9)The training on your Transcript will now be reflected as Completed in the Status and a red check mark will be placed on the Materials icon:

Employee Job Aid How to Withdraw from a course: 1) From your Action Items select the withdraw button

Employee Job Aid How to Withdraw from a course: 1)Under session withdraw options, select reason and add comments for withdraw 2)Submit

Employee Job Aid

Questions? Please contact the MCCS Training Dept.