UL Presentation – 6/29/2010

 Business Overview and Scope  Project Guiding Principles  Project Schedule  Department Sponsors  Project Governance Model  Project Information 2

 Monitor and track timelines for review and approval to increase efficiency  Track the data from the different interactions we have with Principal Investigators  Allow us to use existing systems at the University  Create our application based on our Principal Investigator needs and our regulatory needs  Replaces current eSirius application 3

 Animal Ordering ◦ Principal Investigators and labs will be able to place their orders for animals on-line ◦ Track orders and delivery  Manage Animal Census ◦ Maintain animal numbers by species, by room, by building ◦ Principal Investigators and labs will be able to track their cages on a real-time basis  Billing and Invoicing ◦ Principal Investigators will be able to access monthly ULAM invoices for animal orders, per diem and technical services ◦ Upload ULAM invoice data into Mpathways/General Ledger 4

 Cost Accounting ◦ Maintain cost data by cost center/species ◦ Review expense data ◦ Review and set-up of recharge rates for  Per Diem  Technical services  Enhanced reporting capability  In house support of work tool 5

 Minimize administrative burden on faculty and staff who prepare, review, and approve applications.  Provide necessary protocol and animal management data for investigator, unit, and institutional management, serving as the single source for protocol and animal management data.  Maintain a balance between minimum requirements needed to submit a protocol and desire for more institutional data. 6

 Maintain a balance between unit flexibility and institutional consistency with ease of use being the prevailing criterion.  Maintain compatibility with existing institutional systems.  Maintain a high level of sensitivity to the need to balance transparency of information against the need for the safety and security of investigators. 7

 Phase 1 UCUCA ◦ Go Live – Q1, 2011  Phase 2 ULAM ◦ Go Live Q4, 2011 Q=calendar year quarter 8

 Teri Grieb, Director of Administration for Research, Office of Research  Steve Kunkel, Senior Associate Dean of Research  Judy Nowack, Associate Vice President for Research  Stephen Forrest, Vice President for Research 9

ITS TeamUCUCA TeamULAM Team Jerry Speers – Project Manager Jessica Durkin – UCUCA Manager Anitha Chennat– ULAM Manager Camille Cooper – Sr. Business Systems Analyst Millard Elder – MSIS Business Systems Analyst Jan Marten – Business Systems Analyst/Performance Support Analyst Julie Laundree – UCUCA Office Manager Caleb Smith - Business Systems Analyst UCUCA Committee Elise Stempky - Sr. Business Systems Analyst PI Input Working Group 10

Team Member Jerry SpeersITS Project Manager Lois BrakoRegulatory Affairs, OVPR Sherry CogswellUniversity Audits Martin SarterCharles M Butter Collegiate Professor of Psychology and Professor of Psychology Melissa DysonLaboratory Animal Medicine Howard RushLaboratory Animal Medicine Patricia WardRegulatory Affairs, UMHS Steering Committee 11

 Where to find Project updates on eRAM 

Questions? 13