ELAC Quarterly Meeting Early Learning Advisory Council Orlando Sept. 18, 2015 Quarterly Meeting

ELAC Quarterly Meeting 2 Harry Duncanson Chair, Early Learning Advisory Council Call to Order Pledge of Allegiance Introductions Announcements Recognition – Rodney MacKinnon, Executive Director Approval of Agenda Approval of Minutes – 6/12/15 Tab #1

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Agenda Chair Convenes – Harry Duncanson Agency Report – Rodney MacKinnon and Staff Ready Rosie Family Engagement – Aakash Patel, Chair Hillsborough ELC Lunch Uniting Generations for Young Children – Jack Levine 4 Generations Institute 4 Partner Reports – Matt Guse, AELC Samantha Wass de Czege, DCF Lilli Copp, Head Start Best Practice Presentations – Alan Bergman, Committee Chair –Using TS GOLD – Big Bend ELC –Owning vs. Renting – Marion ELC –Investing in our Future – Big Bend ELC Committee Reports Wrap-up and Adjourn – Harry Duncanson

ELAC Quarterly Meeting Rodney J. MacKinnon Executive Director Program Updates Operations Information Services Legislative Affairs 5 Agency Report Tab #2

ELAC Quarterly Meeting 6 Agency Report – Early Learning Programs Courtnie Wheeless Director CCR&R and Partner Initiatives Erin Smeltzer Director School Readiness Dr. Tara Huls Director VPK

ELAC Quarterly Meeting Workshops –April 14 –April 21 –May 21 Public Hearing –June 26 Changes to Rule 6M Coalition Input Child Care Resource and Referral 7

ELAC Quarterly Meeting CCR&R “Agency” changed to “Organization” Federal law refers to local CCR&Rs as “organizations” Child care “Referrals” changed to child care “Listings” Based on feedback from local CCR&Rs, we changed term to better identify specific service CCR&R organizations provide Changes to Rule 6M – Verbiage Child Care Resource and Referral 8

ELAC Quarterly Meeting Parent packet Cover letter Provider update information that is not required for reporting Parent information that is not required for reporting Changes to Rule 6M – Removed Requirements Child Care Resource and Referral 9

ELAC Quarterly Meeting Child care listings Financial assistance Consumer education Community resources – If family does not need and/or declines this information, coalition not required to provide it Changes to Rule 6M Additional Requirements Child Care Resource and Referral 10

ELAC Quarterly Meeting CCR&R’s role is to provide parents, providers and the public with information and resources to ensure parents are educated on quality child care and enable them to make informed choices in their child’s development Local coalition websites must clearly display CCR&R contact information Child Care Resource and Referral Changes to Rule 6M Consumer Education 11

ELAC Quarterly Meeting A minimum of 10 providers matching search criteria parent provides (unless fewer than 10 meet criteria customer supplies) Contact information for state and local licensing agencies as needed and appropriate to family’s specific needs Changes to Rule 6M What information must be offered to families? Child Care Resource and Referral 12

ELAC Quarterly Meeting Providing information to families Change was made in effort to get information into hands of parents|families in a more timely manner Emergency situations Increased time from two to four hours to make time frame more reasonable and assist coalitions with workload. Coalitions can adjust time frame, as long as it is no less restrictive than four-hour requirement. Changes to Rule 6M Time Frames Child Care Resource and Referral 13

ELAC Quarterly Meeting Staff must be trained within four months of employment as CCR&R specialist –Customer service –Consumer education –Community resources –Financial assistance programs –Types of child care Changes to Rule 6M Staff Training Requirement Child Care Resource and Referral 14

ELAC Quarterly Meeting Accessibility report Provider update – last business day of May Staff training – within first four months of employment CCR&R staff list – grant agreement, last business day of August Changes to Rule 6M Reporting Requirements and Deadlines Child Care Resource and Referral 15

ELAC Quarterly Meeting Enrollment and Waiting List Early Learning Performance Funding Pilot Project Year Two Inclusion Tool School Readiness Program and Policy Agency Report – School Readiness 16

ELAC Quarterly Meeting Statewide School Readiness Paid Enrollments July 2012 to June 2015 Source: Office of Early Learning, Consolidated Data Base Data as of July 2015, data run Aug. 31, 2015 Agency Report – School Readiness 17

ELAC Quarterly Meeting School Readiness Average Monthly Waiting List History to (YTD) Agency Report – School Readiness Source: Office of Early Learning, Consolidated Data Base Data as of July 2015, data run Aug. 31,

ELAC Quarterly Meeting School Readiness Monthly Waiting List History to (YTD) Agency Report – School Readiness Source: Office of Early Learning, Consolidated Data Base and Unified Waiting List Data as of July 2015, data run Aug. 31, 2015 Fiscal Year2003/ / / / / / / / / / / / /2016 July47,48955,94048,37147,28849,65958,86574,79685,01380,50078,89260,65956,47152,236 August53,27453,32154,27544,53659,37664,55780,75190,79184,09868,41457,75065,229 September51,83453,07652,88345,81757,44462,99384,36990,68585,75173,16849,41969,570 October54,61252,40657,61541,97256,09565,43687,55391,95781,60768,51647,82670,084 November54,31348,31157,52340,95638,92658,79687,32988,97977,06971,93342,60969,640 December47,80144,56958,04242,97542,44647,66287,69778,90675,11067,67636,77066,134 January53,57340,41553,96044,29845,43649,01588,10574,45275,36560,25936,68463,797 February46,31539,59627,70544,89846,27947,76084,21867,98871,80358,13437,12158,614 March28,80338,72735,20740,23044,29346,27366,94768,03364,78058,32237,86751,397 April28,97839,67741,14643,24143,86657,67162,23570,86966,20657,18243,62453,596 May30,21438,21445,08739,24148,84767,32477,14674,49765,25545,95947,95656,748 June58,68740,58245,11840,83953,61269,49280,15778,32468,74765,03252,33659,057 Monthly Average46,32445,40348,07843,02448,85757,98780,10980,04174,69164,45745,88561,69552,236 Monthly Maximum58,68755,94058,04247,28859,37669,49288,10591,95785,75178,89260,65970,08452,236 Monthly Minimum28,80338,21427,70539,24138,92646,27362,23567,98864,78045,95936,68451,39752,236 19

ELAC Quarterly Meeting Minimum of 30 percent of birth to 5 enrollment must be made up of children in School Readiness Program May not have any Class I or more than two Class II licensing violations within last two years ELPFPP Overview Agency Report – School Readiness 20

ELAC Quarterly Meeting ELPFPP Tier 1 Elements Agency Report – School Readiness 21

ELAC Quarterly Meeting Two-hour Introduction to CLASS® online module 20 hours of Making the Most of CLASSroom Interactions™ training ELPFPP Tier 1 Elements Agency Report – School Readiness 22

ELAC Quarterly Meeting ELPFPP Tier 2 Elements Agency Report – School Readiness 23

ELAC Quarterly Meeting Implement research-based comprehensive child assessment tool Online PD modules Assessor reliability test (reliability not required) Aggregate data reports 20 hours of Early Learning Florida training Four technical assistance visits with coalition staff members ELPFPP Tier 2 Elements Agency Report – School Readiness 24

ELAC Quarterly Meeting MMCI requirements Bonus standards Database enhancements –Electronic forms to limit technical assistance CLASS observation assistance Increased funding Year Two Enhancements Agency Report – School Readiness 25

ELAC Quarterly Meeting Current Status Agency Report – School Readiness 688 providers applied 278 providers selected for Tier 1 – 73 percent in high-need areas 101 providers selected for Tier 2 – 27 percent in high-need areas Contracts 26

ELAC Quarterly Meeting OEL website –FAQs –Fact sheets –Guidance documents –Webinar schedule –Contact information ELC contact for ELPFPP More Information Agency Report – School Readiness 27

ELAC Quarterly Meeting Tool modeled after Best Practices in Inclusive Education –Voluntary –Self assessment –Research-based indicators Help needed –Team members –Draft comments Inclusion Tool Agency Report – School Readiness 28

ELAC Quarterly Meeting VPK Program Participation Rate to * Source: Voluntary Prekindergarten Education Estimating Conference, Aug. 1, 2015 * are actual enrollments, are estimated enrollments and to are projected enrollments Agency Report – VPK 29

ELAC Quarterly Meeting VPK Program Year Enrollments to * Agency Report – VPK Source: Voluntary Prekindergarten Education Estimating Conference, Aug. 1, 2015 * are actual enrollments, are estimated enrollments and to are projected enrollments 30

ELAC Quarterly Meeting Rule Development 6M-8.610, FAC – VPK Director Credential for Private Providers 6M-8.601, FAC – VPK Provider Kindergarten Readiness Rate 6M-8.603, FAC – VPK Provider Placed on Probation Good Cause Exemption School District Monitoring of Public School VPK Programs Draft expected September Final expected October VPK Policy Agency Report – VPK 31

ELAC Quarterly Meeting Recent Successes VPK GOLD license: 21,883 individuals have access –As of Aug. 24, 39% have logged in 8 webinars –August: 1125 attendees –September: TBD Recent Challenges GOLD Help Desk Reports Coalition Access: Child-level Data VPK Pre- and Post-Assessments Update Agency Report – VPK 32

ELAC Quarterly Meeting 33 Agency Report Operations Rodney MacKinnon  CCDF Plan Stephanie Gehres Deputy Director, Operations  Financial Consequences  Budget Forecasting Model

ELAC Quarterly Meeting Health and safety requirements for providers Health and safety requirements for license-exempt providers must match licensed providers Requires DCF to inspect license-exempt providers Expands pre-service and ongoing training requirements for child care personnel Adds new elements to background screening process for child care personnel, expands past employer reference checks Establishes group size requirements for child care facilities 34 Federal changes to CCDBG funds Agency Report – Operations

ELAC Quarterly Meeting School readiness eligibility requirements Redetermination only required once a year Extends time for parents’ job-seeking activities from two to three months Gradually reduces assistance for some low-income families instead of abruptly terminating them Requires that family assets not exceed $1 million 35 Federal changes to CCDBG funds Agency Report – Operations

ELAC Quarterly Meeting More emphasis on quality child care Grants authority for several teacher-related changes such as  creating statewide registry for professional development  increasing number of qualified teachers Revises CCR&R language to meet consumer education and outreach requirements Requires DCF to publish inspection reports 36 Federal changes to CCDBG funds Agency Report – Operations

ELAC Quarterly Meeting Section , Florida Statutes (1)(c) A provision specifying the financial consequences that apply if the recipient or subrecipient fails to perform the minimum level of service required by the agreement. The provision can be excluded from the agreement only if financial consequences are prohibited by the federal agency awarding the grant. Funds refunded to a state agency from a recipient or subrecipient for failure to perform as required under the agreement may be expended only in direct support of the program from which the agreement originated. 37 Financial Consequences Agency Report – Operations

ELAC Quarterly Meeting Deliverable not received –Notice from grant manager of failure to submit deliverable –Corrective Action Plan (CAP) developed within fourteen (14) days –Written request from ELC for extension –Extension request approved, then more time is provided Extension request denied OR no CAP within 14 days OR ELC fails to correct… EXHIBIT II: OEL will reduce administrative funds by one percent (1%) for each day until ELC complies with grant agreement terms and conditions EXHIBIT VI: OEL will withhold one hundred dollars ($100.00) per day until ELC complies with grant agreement terms and conditions 38 Grant Agreement Financial Consequences Agency Report – Operations

ELAC Quarterly Meeting 39 Agency Report – Information Services Information Services Amy Mathis Project Manager EFS Modernization Robert Kreps Manager IT Applications Development

ELAC Quarterly Meeting 40 EFS Modernization Project Update Progress since last ELAC meeting Task/MilestoneProgressDate Complete Release 1.0 – Family Portal Deployment 6/30/2015 Release – Family Portal Bug Fix/Enhancement Release 7/30/2015 Eligibility Workgroup – Requirements Validation 8/27/2015 Auto-Transfer Prototype Development 9/4/2015 Auto-Transfer PilotIn Progress TBD Provider Portal Workgroup – Requirements Validation In Progress TBD Release 1.1 Development – Family Portal Stabilization In Progress Deployment scheduled for 10/1/2015

ELAC Quarterly Meeting EFS Modernization Project Update Development Priorities 1.Eligibility 2.Provider Portal 3.Enrollment 4.Child Care Resource and Referral (CCR&R) 5.VPK Specialized Instructional Services (VPK SIS) and VPK Reenrollment 6.Reimbursement/Payment File Generation 7.Monthly Closeout 8.Reporting Workgroup Lessons Learned –Member updates –Feature demonstrations 41

ELAC Quarterly Meeting High-Level Project Timeline EFS Modernization Project Update *All dates are subject to change. 42

ELAC Quarterly Meeting 43 EFS Modernization Project Update Questions?

ELAC Quarterly Meeting 44 Agency Report Legislative Update Elizabeth Moya Director, Legislative Affairs Rules Timeline/Tracking 2016 Session Tab #2

ELAC Quarterly Meeting 45 Agency Report Legislative Budget Request Rodney J. MacKinnon Executive Director

ELAC Quarterly Meeting Increases school readiness funding  $20.3 m Reduces administrative costs  ($300,000) Increases VPK per student funding  $9.3 m Restores nonrecurring funding  $13.1 m TEACH Performance Funding HIPPY Teacher Training Help Me Grow Observation-based assessment instruments Increases performance funding  $5 m 46 Budget Highlights Legislative Budget Request

ELAC Quarterly Meeting 47 Fiscal Year Request Legislative Budget Request

ELAC Quarterly Meeting 48 Request by Program Area Legislative Budget Request

ELAC Quarterly Meeting 49 School Readiness Legislative Budget Request Legislative Appropriation OEL Request Increase/ (Decrease) % Increase/ (Decrease) Increase in Budget Authority $ 560,527,228 $ 580,827,228 $ 20,300,0003.6% Increase: - School Readiness – Additional Federal Funds *$ 5,000,000 - Quality Initiative (NR)$ 10,000,000 - Waiting List (NR)$ 5,000,000 - Redirect Administrative Cost Savings$ 300,000 * Anticipated CCDFBG grant award increase as a result of reauthorization

ELAC Quarterly Meeting 50 Voluntary Prekindergarten Legislative Budget Request Increase in Base Student Allocation Legislative Appropriation OEL Request Increase/ (Decrease) % Increase/ (Decrease) Voluntary Prekindergarten $ 389,254,479 $ 398,591,054 $ 9,336,5752.4% Funding per FTE - School Year $ 2,437 $2,487 $50 Funding per FTE - Summer $ 2,080 $2,123 $43

ELAC Quarterly Meeting 51 Partnership for School Readiness Legislative Budget Request Restoration of Nonrecurring/Performance Funding Increase Legislative Appropriation OEL Request Increase/ (Decrease) % Increase/ (Decrease) H.I.P.P.Y. – ($2.5 m NR)$3,900,000 $0 0% T.E.A.C.H. – ($1.5 m NR)$4,500,000 $00% Lastinger Center/Teacher training – ($2 m NR)$2,000,000 $00% School Readiness Provider Performance – ($7 m NR)$10,500,000 $15,500,000 $5,000, % Help Me Grow – ($75,000 NR)$1,883,957 $00%

ELAC Quarterly Meeting Legislative Budget Summary Legislative Budget Request Legislative Appropriation OEL Request Increase/ (Decrease) % Increase/ (Decrease) Salaries and Benefits 7,739, % Other Personal Services 92, % Expenses 2,146,8321,896,832(250,000)(11.6%) Operating Capital Outlay 20, % Contracted Services 2,994, % School Readiness 560,527,228585,827,22820,300,0003.6% Partnership for School Readiness 49,993,95754,883,9574,890,0009.8% School Readiness Data Systems* 896,8370(896,837)(100.0%) Early Learning Standards 4,458, % Risk Management Insurance 56, % Voluntary Prekindergarten 389,254,479398,591,0549,336,5752.4% Transfer To DMS 34, % Education Technology* 2,971,9183,450,830478, % Northwest Regional Data Center* 195,973563,898367, % TOTAL 1,021,384,1031,055,610,67834,226,5753.4% * Budget Realignment – no new funds requested

ELAC Quarterly Meeting ReadyRosie Family Engagement Aakash Patel Chair Early Learning Coalition of Hillsborough County

ELAC Quarterly Meeting Uniting the Generations for Young Children 54

ELAC Quarterly Meeting 55 Partner Update Association of Early Learning Coalitions Matt Guse President

ELAC Quarterly Meeting 56 Partner Update Florida Department of Children and Families Samantha Wass de Czege

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ELAC Quarterly Meeting 75 Partner Update Head Start State Collaboration Office Lilli Copp Director Tab #3

ELAC Quarterly Meeting Best Practices Presentations Alan Bergman Chair, Best Practices Committee Matt Guse & Melanie Worley ELC of the Big Bend Region Robert Colon & Roseann Fricks ELC of Marion County Tab #4

Transforming School Families with TS GOLD 77

Agenda Items ‒ The Plan ‒ Implementation ‒ 1 st Year Supports ‒ Analyzing the Data ‒ 1 st Year Outcomes ‒ 2 nd Year Changes ‒ 2 nd Year Outcomes Agenda Items 78

The Plan Selecting Providers  50% SR children  Paying for SR children Three-Year Implementation  Learning to observe (documentation and checkpoints)  Planning for progression (lesson plans and reports)  Family and community connections (communication) TS GOLD Data Entry  One subscription/40 sites  Providers have no admin rights  Funding source represents ELC funding types Professional Development  12 hour online basic course vs observation training The Plan 79

Implementation Meeting the Providers  Determine how the system tailors to their school needs  Explain how ELC will support their programs, teachers and children  Grants Professional Development  12-hour online basic course vs observation training  Interrater reliability testing not offered in the first year Implementation 80

Supports in the First Year Weekly Updates  Documentation totals  Timeline when checkpoints are due  Helpful observation tips Observation Supports  Reviewing observations virtually  Modeling observation  Different techniques for collecting observations  Finding the technique that works for you  Observation forms Checkpoint Supports  Two weeks notice  Checkpoint status report week before due 1 st Year (2013–14) Supports 81

Analyzing The Data Program Level Data  Total children archived  Staff turnover  Developmental progression  Observation increases Classroom Level Data  Developmental progression  Observation increases Child Level Data  Developmental progression Analyzing The Data 82

First Year Outcomes ELC PHASE I IMPLEMENTATION GOALS ELC PHASE I ACTUALS The ELC will implement Teaching Strategies GOLD with 30 providers 750 SR children 40 ELC providers enrolled in TSG 1,759 SR children private pay children 2,518 total children entered into TSG The ELC will complete Teaching Strategies GOLD overview training for 30 providers 40 providers completed instructor-led TS GOLD overview training  456 teachers & administrators completed instructor-led TS GOLD overview training  171 teachers & administrators completed TSG online- basic course  69 teachers & administrators passed the TSG interrater reliability test The ELC will collect Teaching Strategies GOLD data for 750 SR children 623 SR children private pay children 1,243 total children assessed in multiple checkpoint cycles as reflected in TS GOLD data  767 of the 1,243 children assessed (or 61.7%) showed developmental concerns 1 st Year ( ) Outcomes 83

First Year Outcomes Based on TS GOLD data, the ELC will successfully implement provider and teacher workshops support groups training 23 teachers & administrators received Creative Curriculum online training 99 classrooms received improvement plans based on child development areas TSG data revealed as weakness for the classroom 13 TSG classrooms received CLASS assessment 6 teachers attended Mathematics and Block Play 21 teachers attended Dr. Seuss on the Loose  ELC offered the above two trainings due to a decrease in observations received in Mathematics and Literacy 12 of the 40 preschools received refurbished computers TSG lesson plan support for teachers is available by appointment with ELC ECE specialists 1 st Year ( ) Outcomes- cont’d. 84

First Year Outcomes 1 st Year ( ) Outcomes- cont’d The ELC will partner with local early intervention teams in the area to support children suspected of developmental delays Madison Public Schools began piloting TS GOLD Birth – 3 rd grade Big Bend Community Based Care and the ELC share TSG data for SR-funded at-risk children Peaceful Classrooms, LLC provided 4 trainings and 2 group discussions to help teachers develop Conscious Discipline skills to support the social/emotional development of children in their classrooms North Florida Child Development Centers provided the ELC with administrative access to their TS GOLD subscriptions to better support teachers and identify children who may need monitoring 85

Second Year Changes Professional Development  Planning for progression (planning & reports)  Interrater reliability  Staff turnover training  Paper vs online  Curriculum training Building the ECE Team  Response to Intervention  At-risk SR children  Lesson plan support  Foster care partnership (BBCBC) System Changes  Non-SR children 2 nd Year ( ) Changes 86

Second Year Outcomes ELC PHASE II IMPLEMENTATION GOALS ELC PHASE II ACTUALS The ELC will maintain implementing TS GOLD with 30 providers 38 of the original 40 ELC providers are currently active in TS GOLD  9 ELC providers have signed a Non-SR (private pay) agreement The ELC will encourage teachers to complete TS GOLD online basic course Interrater reliability certification 266 teachers completed the TS GOLD basic course 73 teachers passed the interrater reliability certification The ELC will monitor TS GOLD data for 750 SR children 619 children in TS GOLD were active in & in total SR children 718 new children added to TS GOLD in children in the subscription were private pay, Head Start or Early Head Start children 2 nd Year ( ) Outcomes 87

Second Year Outcomes Based on TS GOLD data, the ELC will successfully implement provider and teacher workshops support groups training 54 teachers completed Creative Curriculum online training 11 providers received classroom improvement plans in winter providers, comprising 105 participants, completed planning for progression training 2 nd Year ( ) Outcomes, cont’d. The ELC will partner with local organizations that can assist with and strengthen child education teachers preschool programs A local Head Start and an Early Head Start program use the ELC’s subscription to maintain all TS GOLD data Big Bend Community Based Care & the ELC together encourage foster care families to select sites that use TS GOLD The DCF & the ELC partner to assess all DCF-referred SR- funded children 88

Second Year Outcomes The ELC will strengthen the educational quality of ELC contracted providers 7 preschools received tablets and laptops to help teachers maintain observational documentation 10+ Florida-approved curricula added to the ELC Resource Room for providers to check out and use to build lesson plans in TSG Curriculum support and lesson plan support offered to ELC providers Classroom materials to support children’s individual needs offered to providers ELC staff use the Response to Intervention model to help implement intervention supports for children not meeting expectations in TS GOLD 2 nd Year ( ) Outcomes, cont’d. 89

Q & A Questions 90

Investing in Our Children 106

Families eligible to receive SR services through a referral from a partner 107

Meeting with community leaders and eligible families to evaluate 108

Parents could not afford to pay parent fees and other costs associated with receiving child care even when the ELC paid for child care, so they were not following through on the referral. 109

Is there a need? 2,400 children in MCPS determined “homeless” No additional space at DV shelter (60 beds) 481 children receiving services through BG1, continues to increase monthly 110

Grant funding Applied to Community Services office Rec’d $75,000 CDBG grant Funds paid directly to child care providers Assists with parent fees for specific families – Homeless – Victims of Domestic Violence – PS referrals 111

Investment is working! Average of $12,500 spent monthly First year’s allocation was spent within 6 months Allows 500+ children to receive services Parents are able to direct their funds for transportation costs, diapers, food Awarded funding for second year Anticipate spending 100 percent of funds within 6 – 9 months 112

Questions? Contact – Roseann Fricks, Executive Director – –

ELAC Quarterly Meeting 114 Wrap Up and Adjourn Harry Duncanson Chair

ELAC Quarterly Meeting Next meeting February 2016 Tallahassee