AFS Modernization NACAA Meeting – May 5, 2014. AFS Modernization Status  Long agreed upon need to modernize  Efficiencies and cost savings from modernization.

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Presentation transcript:

AFS Modernization NACAA Meeting – May 5, 2014

AFS Modernization Status  Long agreed upon need to modernize  Efficiencies and cost savings from modernization critical in these times of tight resources  Time is now to take advantage of available Agency funding and to relieve ourselves of the rising mainframe costs of legacy AFS  Cannot afford to continue to pay mainframe costs concurrently with modernization investments  New Next Generation Compliance & e-Enterprise approaches build on modernized IT infrastructure & business processes 2

AFS Modernization Status: State/Local Concerns We’ve heard your concerns about:  Our aggressive schedule to implement ICIS-Air in October 2014  State/Local resource investment necessary to prepare for the transition to ICIS-Air, including:  Expectations to clean-up data for migration  Preparation time to report electronically to ICIS-Air 3

AFS Modernization Status: Addressing State/Local Concerns  We realize our aggressive schedule is tough to meet  FTE & resources to keep up with development  Testing  State & local agency system modifications  Delays would be very costly  $ 2.6M mainframe costs in FY15 4

AFS Modernization Status: Addressing State/Local Concerns  EPA commits to providing assistance to states and local agencies  Workgroups  Plug-ins  Contract $  Data entry assistance after migration to ICIS-Air  Data fixes prior to migration to ICIS-Air  Three national workgroups, with state and local agency participation:  Data Migration  Web Design for ICIS-Air  Integrated Project Team for Electronic Data Transfer 5

Data Migration Workgroup Integrated Project Team (IPT) for Electronic Data Transfer (EDT) Web Design Workgroup Data Cleanup & Mapping Efficient Data Entry & Reporting Collaboration on Data Flows From State Systems Exchange Network ICIS-Air 6

AFS Modernization Status: Data Migration  Recently completed the 3 rd of 7 data migration iterations.  85% of facilities successfully migrated. Excellent progress from 41% after the 1 st iteration!  Iteration approach takes resources, but maximizes data quality.  We anticipate a highly successful migration in October as the data will have been reviewed and corrected if necessary.  This ICIS-Air migration progress is way ahead of previous ICIS-NPDES progress at the same point in the project. 7

AFS Modernization Status: Web Design  Web Design Workgroup review and testing has improved the initial ICIS-Air graphical user interface  Final set of screens will enable users to enter information more conveniently via the web  Users should experience a data entry burden reduction  Users will have vastly improved querying and reporting capability via more powerful and accessible reporting tools 8

AFS Modernization Status: Electronic Data Transfer  New ICIS-Air XML Schema nearing completion.  We plan to make the Schema available in the next month, allowing state/local agenices to map their data to the ICIS-Air Schemas.  Working with Nebraska, through an Exchange Network grant, to develop an OpenNode2 /.Net plug-in to greatly reduce reporting burden. Approximately 20 states will be able to use this plug-in.  OC is developing an OpenNode2 / Java plug-in with our funds. Additional 8 states will be able to use this plug-in.  OC is reserving funding to support states in mapping their systems to ICIS-Air plug-ins. 9

AFS Modernization Status: Other Assistance  Reserving additional funding to support data entry should some states or local agencies be unable to transfer data after migration to ICIS-Air.  Completed a first round of over 60 calls, covering all 50 states and close to 30 local agencies, to discuss migration and data transfer preparations.  We will soon begin a second round of calls for states and local agencies planning to electronically transfer data. 10

AFS Modernization: Relationship to FRV / SRF  Developing ICIS-Air to accommodate future Next Gen directions  Not requiring increased reporting: FY2015 ICR  ICIS-Air will be able to accommodate policy decisions, not drive them  HPV / FRV revisions  e-reporting  Allow more functionality, uses of data, reports  SRF  SRF also does not drive policy  Accommodates changes in policy directions as they are implemented  SRF retrospectively demonstrates performance under whatever policy prevails at time of performance 11