Sydney (02) Melbourne (03) Brisbane (07) Carlo Biaro Capital Insight Conference 2013 – Tools and Systems: FF&FE Procurement

Where do I Start? Why do we need to manage FF&FE? What are the items required? How many items and where they are located? How do I manage the selection? When? How do I track my progress? How do I manage the delivery and installation? How do I track expenditure? How do I manage payment to Suppliers? How do I manage the training and commissioning?

Equipment Process Planning and Design Procurement Strategy Select and Procure Deliver and Install Commission and train Review Operating Model Prepare equipment lists Schedule of equipment Confirm layouts and equipment Confirm systems and devices Prepare documentation and samples Consider design significance and lead times Review and accept Prepare specifications and tender Place orders Confirm budgets, finalise design and plan deliveries Cleaning and training Commissioned facility on budget Commissioning and testing Receipt and inspect items Store and place items Install and connect Monitoring and reporting Procurement of all equipment and delivery to site Identify equipment packages Confirm funding strategy Price and budget Lists of FFFE and ICT and packages for procurement with proposed funding Confirm procurement responsibilities Establish governance and reference groups Prepare transfer list

Tools and Systems: FF&FE Procurement FF&E Database – Financial Reports – Program, Tracking and Stats – Product Information FF&E Project Plan Tender Documents Supply Contract Selection and Approval Form Change Request Equipment Acceptance Form Standard Handover Documents

CI Equipment Database

On Development Enhancement of the Equipment Database Equipment Library Room and References (including photos)