Navigate Document & Phase Waiver Process V1.0 Produced by PMO

Documentation Waiver For Projects to successfully follow the Navigate Framework they should complete the following phases. In any instance where projects wish to waiver a phase and or/documentation, they must complete the waiver template and distribute to the relevant stakeholders for sign off. The document waiver will be raised by the team wishing to waiver their own document. A separate process will be followed for any project wishing to waiver an entire phase of Navigate. To complete the waiver, the Team Lead / Project Manager should ensure they have signatures for everyone detailed in the mandatory signatory list for the relevant document in question. A waiver reference number will need to be obtained from the Central Waiver Register located here, inputting the relevant details of the waiver register and adding the reference number obtained ino the Waiver template: S:\Group Change\CPO\0 - Templates & Guidelines\Navigate\06. Waiver The waiver then needs to be updated into the Project Delivery Passport (PP) with evidence of signatures received and included in the Approval Gateway submission pack. Any queries on agreement to the waiver needs to be raised at the Pre Assessment forum and decision to / not to proceed taken by PMO The process outlined in this document will provide a guideline of the expected process when waiving a document and/or phase. 2 ConceptSolution OutlineSolution DesignDelivery

3 Role Responsibilities PMOValidates PP update Completes a series of checks to ensure the appropriate actions have been taken such as the completion of Key Deliverable documents Offer guidance on ‘waiver process’ Project Manager (Solution Outline onwards) To collate all waivers for their project To update waiver information and evidence into the PP To follow up and escalate any queries on the waiver sign off Ensure all required project documentation such as Key Deliverable documents and supporting Documents have been completed Submits the waiver as part of the Gateway submission pack Quality Assurance RepConfirms if the waivers contain all relevant impacts and decisions Signatory of the waiver process Supports the PM at Pre-Assessment and Gateway, confirming details of waivers where applicable Project Team (specific to document being waived) Raise waiver where necessary Supports the PM at Pre-Assessment and Gateway, confirming details of waivers where applicable

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Navigate Phase Waiver For Projects to successfully follow the Navigate Framework they should complete the following phases. In any instance where projects wish to waiver a phase and or/documentation, they must complete the waiver template and distribute to the relevant stakeholders for sign off. For an entire phase waiver, the document waiver will be raised by the Project Manager wishing to waiver the phase. A separate process will be followed for any project wishing to waiver an individual document of the Navigate lifecycle. To complete the waiver, the Project Manager should ensure they have signatures for everyone detailed in the mandatory signatory list for all of the relevant documents in question, culminating in one sign off per team agreeing to move to the next phase without delivery of any documents normally produced within the given phase. A waiver reference number will need to be obtained from the Central Waiver Register located here, inputting the relevant details of the waiver register and adding the reference number obtained ino the Waiver template: S:\Group Change\CPO\0 - Templates & Guidelines\Navigate\06. Waiver The waiver then needs to be updated into the Project Delivery Passport (PP) with evidence of signatures received and included in the Approval Gateway submission pack. Any queries on agreement to the waiver needs to be raised at the Pre Assessment forum and decision to / not to proceed taken by PMO. The Project Manager will need to present this waiver at Approval Gateway forum to get approval to waiver the phase. The process outlined in this document will provide a guideline of the expected process when waiving a document and/or phase. 5 ConceptSolution OutlineSolution DesignDelivery

6 Role Responsibilities PMOValidates PP update Completes a series of checks to ensure the appropriate actions have been taken such as the completion of Key Deliverable documents Offer guidance on ‘waiver process’ Project Manager (Solution Outline onwards) To create waiver for the Navigate Phase To update waiver information and evidence into the PP To follow up and escalate any queries on the waiver sign off Ensure all required project documentation such as Key Deliverable documents and supporting Documents have been completed Submits the waiver as part of the Gateway submission pack Attends Gateway to validate rationale behind waiver Quality Assurance RepConfirms if the waivers contain all relevant impacts and decisions Signatory of the waiver process Supports the PM at Pre-Assessment and Gateway, confirming details of waivers where applicable Project Team (specific to document being waived) Sign off waiver where necessary Supports the PM at Pre-Assessment and Gateway, confirming details of waivers where applicable

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