CHARTER – User Intelligence Groups Group Objectives Scope & Activities Key Areas For Success  Visibility of expenditure on goods and services across the participating organisation(s)  Visibility of current contract agreements and commitments across the participating organisation(s)  The identification of quick wins and further opportunities across areas of expenditure  Develop and implement effective commodity strategies  Identify risks and support associated mitigating actions  Agree communication plan to relevant stakeholders across user organisations  Visibility of expenditure on goods and services across the participating organisation(s)  Visibility of current contract agreements and commitments across the participating organisation(s)  The identification of quick wins and further opportunities across areas of expenditure  Develop and implement effective commodity strategies  Identify risks and support associated mitigating actions  Agree communication plan to relevant stakeholders across user organisations Measures Milestones  Engaging with and setting up User Intelligence Groups  Validation of actual and forecast expenditure  Complete commodity profiling by dd/mm/yy  Completing and implementing commodity strategy by dd/mm/yy  Engaging with and setting up User Intelligence Groups  Validation of actual and forecast expenditure  Complete commodity profiling by dd/mm/yy  Completing and implementing commodity strategy by dd/mm/yy  Establish group and agree group charter  Documented status of current contractual agreements with respective opportunities and risks  Ongoing communication to other stakeholders  Kick off Strategic Procurement process: Assess current state and commodity characteristics (including current and future spend) Identify key cost drivers Assess sourcing opportunities Validate quick wins Assess commodity strategy options Validate commodity strategy recommendations, benefits and risks Identify evaluation criteria Participate in supplier short listing Agree contract award Develop and support implementation plan  Establish group and agree group charter  Documented status of current contractual agreements with respective opportunities and risks  Ongoing communication to other stakeholders  Kick off Strategic Procurement process: Assess current state and commodity characteristics (including current and future spend) Identify key cost drivers Assess sourcing opportunities Validate quick wins Assess commodity strategy options Validate commodity strategy recommendations, benefits and risks Identify evaluation criteria Participate in supplier short listing Agree contract award Develop and support implementation plan  Communication – Need to ensure give visibility & understanding to the programme (to ensure commitment)  Group members should collaborate with one another for the benefit of all participating organisation(s), not individual groups or departments  Commitment – Shared ‘Vision’ has to become a given (This needs to include internal customers, stream members & suppliers  Availability of key staff to support the process  UIGs must be empowered to make decisions on behalf of the organisation(s) or departments they represent  Group members are proactive, enthusiastic individuals and DOERS  The group’s ability to think out of the box and not constrained by the “truths” of the past  Bring supply base and user knowledge to the group  Communication – Need to ensure give visibility & understanding to the programme (to ensure commitment)  Group members should collaborate with one another for the benefit of all participating organisation(s), not individual groups or departments  Commitment – Shared ‘Vision’ has to become a given (This needs to include internal customers, stream members & suppliers  Availability of key staff to support the process  UIGs must be empowered to make decisions on behalf of the organisation(s) or departments they represent  Group members are proactive, enthusiastic individuals and DOERS  The group’s ability to think out of the box and not constrained by the “truths” of the past  Bring supply base and user knowledge to the group  Completion of each strategic sourcing process step  Meeting project plan target timelines  implementing and embedding procurement best practise into both operational and purchasing staff behaviour  Benefit Tracking  Completion of each strategic sourcing process step  Meeting project plan target timelines  implementing and embedding procurement best practise into both operational and purchasing staff behaviour  Benefit Tracking Deliverables  Commodity profile  Commodity strategy development  Commodity strategy implemented and embedded  Benefit delivery (Quick wins both achieved and forecast)  Commodity profile  Commodity strategy development  Commodity strategy implemented and embedded  Benefit delivery (Quick wins both achieved and forecast) Reference: PCD18-A Released: 31/03/2014