Project: USD Fleet Management Raymond Byrnes GBA-573

Project Overview University Lost Money during Fiscal Year 2003 University needs to focus on core competencies Vehicle Fleet Management has been handled internally Examine Current Fleet Management Program Establish Total Cost of Ownership Leverage Vendors with Economies of Scale for Lower Costs Outsource fleet program to free up Administrations time for more mission critical

Project Deliverables Establish Current Fleet Management Strategy Project Analysis Scope Statement Total Cost of Operation Analysis Outsourced Fleet Management Agreement

Project Plan Inventory Current Vehicles Establish Mileage Patterns and Replacement Cycle Establish Total Cost Operations

Budget and Financial Analysis Estimated Benefits 5% annual savings on 2 million portfolio of vehicles $100,000 Estimated Cost -250 Hours of Administration 40$ hr = $ Hours of Consulting 80$ hr = $5000 -Total One Year Cost $15000

Schedule Start Thursday July 15, 2004 Complete August 23, 2004 Establish Operating Costs August 9, 2004 Establish Parameter for vendor Selection August 9, 2004 Select Vendor August 24, 2004

Risks Complete Analysis of Fleet Management Program and realize little or no cost savings. Potential Loss of $15000 Potentially Disenfranchise Maintenance and Operations

Issues Must Involve administration in Information Gathering Process Limit Scope to Outsourcing current vehicles as opposed to redesign of systems processes and protocols Must be gentle in evaluating current system of procurement so as not to threaten procurement administrator

THE END Any Questions ???