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 Formatting is applied to spreadsheet components for the purpose of organizing and clarifying information.  Added to present data in a uniform and consistent format.  Formatting can be applied to pages, columns, rows, cell ranges, and cells. 2

 Headers or Footers are used to add identifying information to a spreadsheet. ◦ May include:  Title of company  Date  Page number  Time of creation or update  Contact information 3 Footer Example

 Font Size and Font Style - used to clarify information by adding emphasis : ◦ Titles ◦ Column headings ◦ Grand totals, etc. ◦ can also change font type and color Example: which title below is emphasized more? Title of Spreadsheet or 4

 Justification is used for clarifying and organizing information. ◦ Left ◦ Center ◦ Right  Can be applied globally to columns, rows, or cells.  Indent is used to emphasize subcategories such as the itemized list of expenses in a budget 5

 Left –Default for Label  Right-Default for Values  Center ( usually applied to titles and column headings) 6

a.Values should be formatted uniformly, such as, using two decimal places for all like data, or using currency for total amounts Ex. $500 vs. $ b.Values can be formatted for a set number of decimal places with or without a comma separator. Ex. $ or $1, c.Values can be formatted in a variety of date formats Ex. October 30, Oct /30/09 d. Other formats for Values include time, percentage, fraction, and scientific 7

 Left Aligned (text) ◦ Column heading ◦ Listed Items  Right Aligned (values) ◦ Quantity ◦ Numbers with decimals (Prices) Centering of the Table Title 8

 Wrap text is used to align multi-line text within a cell.  Merge is used to combine two or more cells. ◦ Center is the default alignment when cells are merged. 9

 Column Width ◦ Column Width is adjusted to fit the longest entry. ◦ When the ##### symbols appear in a cell, this indicates that the width is too small to display the contents. ◦ Double click on the border between the 2 column heading 10

Borders and Shading  Used to emphasize and organize information  Can be applied to columns, rows, cell ranges, or individual cells These lines are Borders!  Reminder: select the columns, rows, or cells on which you want to apply Borders and Shading 11

 Columns and Rows can be ◦ Inserted ◦ Copied ◦ Pasted ◦ Deleted  Cell Data can be ◦ Cleared ◦ Copied ◦ Pasted 12

 Renaming a spreadsheet tab adds a descriptive identifier to the spreadsheet  The Reordering of spreadsheet tabs is helpful in organizing and clarifying information 13