Informational and Analytical Reports

Slides:



Advertisements
Similar presentations
STUDYING COLLEGE TEXTBOOKS AND INTERPRETING VIAUAL AND GRAPHIC AIDS
Advertisements

Writing Reports and Proposals Chapter 14. Composing reports and proposals  Introduction  States the purpose for the report  Overviews the main idea.
Research Methods in MIS: Presenting Results: Written and Oral Reports
Some distinctions… Team Exercises 1 & 2 COBAE Options Presentations Ethics Cases LDC Core Cases Coaching Sessions Presentation Day.
Chapter 2. STRUCTURE n The arrangement of information (organization) and the techniques used to highlight information (page design)
KMS Write your Research Report in a Structure August 2014.
Primary research report/ Omission Course: Technical Communication Done by: Benquadi Irchad El Basri Myriam El Fethouni Yasmina Oulad Benchiba Soraya Supervised.
Collaborative Report Writing the Proposal. Definition Proposal: a document written to convince your audience to adopt an idea, a product, or a service.
DCS Goal 5.01 – 5.05 Review. Sections Covered 5.01 – Font Attributes 5.02 – Editing Tools 5.03 – Business Letters 5.04 – Memo and – Simple.
Report Writing Format.
Business Reports Types Preparation Organization presentation.
Business Communication: Introduction to Report Writing Introduction to Report Writing.
Constructing the Formal Report.
PROJECT PAPER MGMT 360 MAZLOMI INURUL AKMAR BT. MOHD. NOR
BEIT 336: Week 2 – Class 1 Today’s Agenda In week 2 of this class, we will focus on Recommendation reports Recommendation reports Letter report format.
Lecture Seven Chapter Six
Chapter 9 Writing Reports
Chapter 9 Writing Reports
MEMORANDUMS.
© Prentice Hall, 2004 Business Communication EssentialsChapter Writing and Completing Business Reports and Proposals.
Business Communication Workshop
SHORT REPORTS.
Differences and similarities with informal and formal reports
CANKAYA UNIVERSITY FOREIGN LANGUAGES UNIT. CHAPTER II RECOMMENDATION REPORT OUTLINE 1.Report Basics 2.Types of reports 3.Recommendation report.
Technical Report --NIKHIL JOSHI. Definition -Report is usually a peace of factual writing, based on evidence, containing organized information on a particular.
PREPARING REPORTS CoB Center for Professional Communication.
Communication 2 Report Writing.
Computer Applications I Unit 3 Study Guide 2 Business Documents.
© Prentice Hall, 2007 Business Communication Essentials, 3eChapter Writing and Completing Reports and Proposals.
Effective Communication for Colleges, 10 th ed., by Brantley & Miller, 2005© Chapter 11 Chapter 11 – Slide 1 Reports, Proposals, and Instructions for the.
REPORTS Prof. Q. Overview  Audience and Purpose  Elements of Effective Reports  Parts  Progress Reports (Informational)  Periodic Activities Report.
INTERNATIONAL MARKETING PLAN 1. Title page: author(s), course name and number, date, and author’s address and phone number. 2. Research project checklist.
Textbook Recommendation Reports. Report purpose u Starts with a stated need u Evaluates various options –Uses clearly defined criteria –Rates options.
Textbook Recommendation Reports. Report purpose u Starts with a stated need u Evaluates various options –Uses clearly defined criteria –Rates options.
Official business messages Professional approach
15 The Research Report.
©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
P ROPOSALS AND F ORMAL R EPORTS By: Brittney Wotruba.
10 Informal Reports.
Business Research and Report Writing
REPORTS.
© Pearson Education Canada, 2005 Business Communication Essentials, Canadian Edition Chapter Writing and Completing Business Reports and Proposals.
PROJECT PAPER MGMT 360 MAZLOMI INURUL AKMAR BT. MOHD. NOR
© Prentice Hall, 2005 Business Communication EssentialsChapter Writing and Completing Business Reports and Proposals.
LECTURE 24 SHORT REPORTS CONT……….
Formal Report.
Writing business reports INTRODUCTIONINTRODUCTION BODYBODY CLOSINGCLOSING.
LOGO REPORT WRITING Presented By TEHMINA FARRUKH LECTURER BSD.
1. 1.To examine the information included in business reports. 2.To understand how to organize documents in order to ensure clear communication. 3.To analyze.
Chapter 6 Writing Reports: A Complex Process Made Easy.
McGraw-Hill/Irwin © 2003 The McGraw-Hill Companies, Inc.,All Rights Reserved. Part Four ANALYSIS AND PRESENTATION OF DATA.
Formal Report Strategies. Types of Formal Reports Informational Presents Info Analytical Presents Info Analyses info and draws conclusions Recommendation.
Chapter 9 - Report Writing: From Formal Documents to Short Summaries 1 Understanding the Nature of a Report A report is the compilation of information.
1 Part of a Formal Report There are three basic divisions of a formal report:   1. Prefatory Parts 2. Text Parts 3. Supplementary Parts.
Report writing in English In a professional context.
BUSINESS REPORTS Parts of a Formal Report
Proposals and Progress Reports
Forecasting Project Format
CHAPTER 4 Creative Marketing Project Event
Chapter 18 Formal Reports
Group Report.
Formal Reports.
Introduction to Lower Division Core (LDC) Cases
Welcome to our presentation
TECHNICAL REPORT.
CHAPTER 4 Creative Marketing Project Event
Writing an Engineering Report (Formal Reports)
Formal reports are distinguished from informal letter and memo reports by their length and by their components. Though long reports can vary in format.
Long Reports Module Twenty Four McGraw-Hill/Irwin
Report Writing.
Presentation transcript:

Informational and Analytical Reports Reporting Information Technical English

Introduction Report writing may not be a task for entry-level jobs, but any promotion to supervisor or manager will bring report-writing responsibilities. Executives need informational reports: Facts and statistics such as dollar volume, averages, costs, estimates, percent increases, and percent decreases. They can measure productivity, monitor sales, project costs, and determine profits with these facts.

Introduction Executives also need analyses of those facts and statistics; they need to hear potential trends, projections, and forecasts based on those hard facts. Information and Analysis- These are the two forms of input that business managers and executives need, and they receive both in the form of reports.

Types of Reports Informational Reports- generally simpler and direct. They are usually prepared on standard memo letterheads or specially designed printed forms. They report statistics and data periodically. Analytical Reports- longer and more formal, they require in-depth research and investigation. They often include conclusions and recommendations to management.

Informational Report Generally are developed on memo formats or pre-printed forms for uniformity. Examples: Order Backlog Report (items behind in shipping) Shipped Order Report (items shipped on time) Employee Performance Report ( evaluations) Employee Part-Time Report (how many needed) Spoilage Statistics Report (items ruined on the way to buyer) Reports are prepared on a daily, weekly and monthly basis.

Analytical Reports They go beyond providing straightforward info. They identify or define a specific topic or problem area. Offer data specifically related to the topic or problem. Interpret the meaning, indicate trends or facts by analyzing long term informational reports. Draw conclusions based on the data, trends or facts. Make recommendations based on the conclusions.

Analytical Reports They are not routine or simple reports. They are thorough and extensive, and may require months of detailed research and in-depth investigation. They may require a team of contributors. Analytical Reports are worth all the effort because they deal with important issues and affect major company decisions. They usually have five parts.

Parts of the Analytical Report Letter of Presentation- it identifies the report, tells why it is being submitted, and identifies the people who helped gather and analyze data. Summary- goes directly to the heart of the material by presenting the purpose for writing the report, the methods for collecting data, the conclusions, and the recommendations.

Parts of the Analytical Report Body- begins with an introductory paragraph stating why the topic is of interest. Then each part is labeled: Purpose- what the writers hope to accomplish Scope- topic areas included and covered Limitations- what the report doesn’t include Justification- who will benefit from the report and why Related Publications- articles writers studied as background before gathering data The Present Study- presents pertinent facts gathered

Parts of the Analytical Report Conclusions and Recommendations- They should be based on the Related Publications and The Present Study sections of the Body. The writers present their analysis of the trends and future repercussions demonstrated by the study and present what they believe should be the course of action. Appendix- includes working papers, graphics, visual aides such as pie charts, trend lines, maps, computer print-outs, and other materials that support the report.

Presentation Format Analytical Reports Cover page Title page Presentation letter Table of contents Executive summary Body Conclusions and recommendations Bibliography appendix

Other Specifications Use plain white paper Type on only one side of each page using Times Roman or Arial Type double space, and number each page, except the first 11/2 inch on left margin for binding, the rest 1 inch.