WebCCAT New Platform Basics How to Use the New Platform at the District Coordinator Level Version 1

WebCCAT will be adding new features throughout the fall of 2005 Stay tuned to the WebCCAT News and Information Site WebCCAT News and Information Site for more details Just click the link on the WebCCAT home page

Things to know BEFORE you start…

Correct Login Page Several users have book-marked the old login page for WebCCAT Several users have book-marked the old login page for WebCCAT When they use this bookmark, they cannot login to the new platform When they use this bookmark, they cannot login to the new platform Users should type in the short URL then bookmark the new page Users should type in the short URL then bookmark the new page Be sure your district/personal computer is not caching web pages Be sure your district/personal computer is not caching web pages

WebCCAT is a bank of Assessment items that are highly aligned to the TEKS

Content Areas Addressed English Language Arts English Language Arts 3 – 8, E I, E II, E III 3 – 8, E I, E II, E III Math Math 3 – 8, Alg, Geom, Alg II**, Pre-Calc** 3 – 8, Alg, Geom, Alg II**, Pre-Calc** **Already aligned to the NEW math TEKS for **Already aligned to the NEW math TEKS for Grades 6 – Geom will be moved to the new TEKS in April-May 2006 Grades 6 – Geom will be moved to the new TEKS in April-May 2006 Social Studies Social Studies 3 – 8, WH, WG, US 3 – 8, WH, WG, US Science Science 3 – 8, IPC, CH, Bio, Phy 3 – 8, IPC, CH, Bio, Phy

Levels of Thinking and Difficulty Every item in WebCCAT is assigned a Level of Thinking and a Level of Difficulty

Level of Thinking This is the Cognitive Level of the item (Bloom’s) This is the Cognitive Level of the item (Bloom’s) Low Low Knowledge, Comprehension Knowledge, Comprehension Medium Medium Comprehension, Application, Analysis Comprehension, Application, Analysis High High Analysis, Evaluation, Synthesis Analysis, Evaluation, Synthesis

Level of Difficulty How hard is the item for the average student in that grade/content area How hard is the item for the average student in that grade/content area In examples below, each level is more difficult, even though each represents the same cognitive level In examples below, each level is more difficult, even though each represents the same cognitive level Low – Recite the alphabet Low – Recite the alphabet Med – Recite the alphabet backwards Med – Recite the alphabet backwards High – Recite every third letter of the alphabet from “Z” back to “A” High – Recite every third letter of the alphabet from “Z” back to “A”

Silver Package The Silver Package of WebCCAT is similar to our previous version of WebCCAT with added features The Silver Package of WebCCAT is similar to our previous version of WebCCAT with added features Silver allows users to customize paper copies of tests using our ever-growing test item bank Silver allows users to customize paper copies of tests using our ever-growing test item bank District level users can now input new items with the Item Authoring Tool** District level users can now input new items with the Item Authoring Tool** AEIS-IT export for scoring** AEIS-IT export for scoring**

Gold Package Everything from the Silver Package PLUS student online testing Everything from the Silver Package PLUS student online testing Students’ tests are scored immediately Students’ tests are scored immediately District Coordinators have access to student group reports, as well as, individual student data District Coordinators have access to student group reports, as well as, individual student data Gold Package features will be available September 2005 Gold Package features will be available September 2005

The following demonstrates the District Coordinator level in the WebCCAT Silver Package Please contact your Service Center for Gold Platform Demonstrations

Login Use the same username and password from the old site or contact your District Coordinator to set up a new login

Home Page Features Link to WebCCAT News and Info Site** Link to WebCCAT News and Info Site** Scrolling Banner** Scrolling Banner** Help Button** Help Button** Reference Materials** Reference Materials** Retrieve Password Retrieve Password Create New Account Create New Account System Requirements Check ** System Requirements Check ** **Denotes New Features!

Before you start… Be sure to run the System Requirements Check Be sure to run the System Requirements Check Resolve any issues that are identified Resolve any issues that are identified

EULA - End User License Agreement Scroll to the bottom of the page to accept Scroll to the bottom of the page to accept This will only appear the first time users log onto the site and again around September 1 of each school year This will only appear the first time users log onto the site and again around September 1 of each school year

Main Menu

Special Notes Always use the navigation buttons at the bottom of the WebCCAT screen Always use the navigation buttons at the bottom of the WebCCAT screen Using the browser back button may result in an error – avoid the browser back button! Using the browser back button may result in an error – avoid the browser back button! You may need to maximize your browser window to avoid excessive scrolling You may need to maximize your browser window to avoid excessive scrolling Formatting errors and programming oddities may occur the first few weeks as we work out the kinks. Please be patient. Formatting errors and programming oddities may occur the first few weeks as we work out the kinks. Please be patient.

Maximize Screen Click the Box to maximize the viewable area for the browser window Click the Box to maximize the viewable area for the browser window

To Create an Assessment Click Assessment Menu Click Assessment Menu Then click on Create An Assessment Then click on Create An Assessment This will open a new window This will open a new window First Next

1 - Test Information Required Fields Required Fields Title* Title* Subject/Content Area* Subject/Content Area* Grade Level/Course* Grade Level/Course* These fields are used for reports These fields are used for reports Directions Directions Prints on the assessment for students Prints on the assessment for students Description Description Field to clarify/detail what is being tested Field to clarify/detail what is being tested Prints only on reports Prints only on reports Click Continue to go on Click Continue to go on

For the purpose of reporting, each assessment is assigned to a particular content area and grade level (Remember, on the next screen, users may select several grade levels to include on the assessment)

1 – Test Information After entering all data, click Continue at the bottom of the screen After entering all data, click Continue at the bottom of the screen Remember, if you are unable to see the Continue button without scrolling, you can maximize your browser screen Remember, if you are unable to see the Continue button without scrolling, you can maximize your browser screen

Select Items Click on desired selections, then click Continue to Search

Select Items The grade identified in the Test Setup will already be selected The grade identified in the Test Setup will already be selected You may select additional grades You may select additional grades The fastest results are obtained when searching by TEKS/TAKS The fastest results are obtained when searching by TEKS/TAKS Instead of TEKS/TAKS, you may search by: Instead of TEKS/TAKS, you may search by: Stimulus**, Keyword, or any ONE other field Stimulus**, Keyword, or any ONE other field

A Stimulus (or passage) is anything that needs to print the full width of the page Examples: Reading and writing passages Reading and writing passages Maps, graphs, charts Maps, graphs, charts Anything that is too small when it appears in one column Anything that is too small when it appears in one column

Special Notes Remember: to select multiple items in a search box, hold the control key down until you have made all selections Remember: to select multiple items in a search box, hold the control key down until you have made all selections The screen will appear to “blink out” as you make some of your selections; this is not an error The screen will appear to “blink out” as you make some of your selections; this is not an error As you highlight search criteria, the screen will refresh (blink) As you highlight search criteria, the screen will refresh (blink) The last box clicked in will reappear at the top of the list. It will keep what was last selected: Don’t panic ;-) The last box clicked in will reappear at the top of the list. It will keep what was last selected: Don’t panic ;-)

The best results are obtained by selecting the grade and then something from ONE other box on the search page Selecting from multiple boxes can easily result in few or no items being returned

District Codes District Codes may appear in your search criteria – this feature will not be not ready for use until fall 2005 District Codes may appear in your search criteria – this feature will not be not ready for use until fall 2005 Only the District Coordinator can make district code option available to the district – see Manage District Options Only the District Coordinator can make district code option available to the district – see Manage District Options District Codes will allow district level users to mark assessment items with “District Codes,” which are simply numerals 1 – 99 District Codes will allow district level users to mark assessment items with “District Codes,” which are simply numerals 1 – 99 The district is responsible for “defining” these codes for their users The district is responsible for “defining” these codes for their users

Search Results

Search Results Info Items in bold font appear on other tests belonging to the user Items in bold font appear on other tests belonging to the user Items that end with the letter D (E D) were created by the district Items that end with the letter D (E D) were created by the districtExceptions: Educators and Unit Coordinators will not see any items with a “P” as they cannot create new items Educators and Unit Coordinators will not see any items with a “P” as they cannot create new items Only Curriculum Users and District Coordinators see hidden items Only Curriculum Users and District Coordinators see hidden items

Search Results Select items to add by placing a check in the box on the left of the item ID Select items to add by placing a check in the box on the left of the item ID Items may also be added from the Preview screen** by clicking Select in the upper right corner of the Preview Screen Items may also be added from the Preview screen** by clicking Select in the upper right corner of the Preview Screen As items are added, they will “disappear” from the search results As items are added, they will “disappear” from the search results

Preview Screen

When you click the Preview link to the right of the items, a new window opens When you click the Preview link to the right of the items, a new window opens Preview now allows users to add items directly to assessments by clicking Select to Add Preview now allows users to add items directly to assessments by clicking Select to Add Once you have selected all items, don’t forget to click Add Items on the Search Results Page Once you have selected all items, don’t forget to click Add Items on the Search Results Page

Sequence and Settings This is really the Item Sequence Page in the Silver level This is really the Item Sequence Page in the Silver level In the Gold level, this page will also allow District Coordinators to set up online testing preferences In the Gold level, this page will also allow District Coordinators to set up online testing preferences

Sequence and Settings

Using Sequence Page Clicking Clear Order will clear all numbers to make it easier to start numbering from scratch Clicking Clear Order will clear all numbers to make it easier to start numbering from scratch Clicking Save Order will save items in the new order listed Clicking Save Order will save items in the new order listed Clicking any column heading will order items by that column Clicking any column heading will order items by that column

Reminder about Item Order Try to vary levels of difficulty and thinking on every assessment Try to vary levels of difficulty and thinking on every assessment Research shows that students will always to better on assessments that start with an easier, lower level item first Research shows that students will always to better on assessments that start with an easier, lower level item first Avoid using multiple versions of the same test; more versions will lower statistical accuracy Avoid using multiple versions of the same test; more versions will lower statistical accuracy

Removing Items Place check mark(s) in the box on the right of the Item Name Place check mark(s) in the box on the right of the Item Name Click Remove items Click Remove items Clicking in the box in the dark blue bar will select all items on the test, so be careful Clicking in the box in the dark blue bar will select all items on the test, so be careful

Hide Items

Hiding Items on a Test Click the Select All Button and then click Hide Items Click the Select All Button and then click Hide Items Confirm that you wish to hide Confirm that you wish to hide That’s it! Hidden items appear in red That’s it! Hidden items appear in red

Hidden Items on Test

PDF Preview Just as in the previous version, this allows users to see their assessment in PDF and reorder items before printing Just as in the previous version, this allows users to see their assessment in PDF and reorder items before printing The PDF will launch in a new window The PDF will launch in a new window If you are having trouble opening the PDF, check to be sure all pop-up blockers on your computer are turned off If you are having trouble opening the PDF, check to be sure all pop-up blockers on your computer are turned off

Save and Close When you are finished creating an assessment you will click Save and Close to go back to the Assessment Menu When you are finished creating an assessment you will click Save and Close to go back to the Assessment Menu If you need to stop at any time during the assessment creation process, you may click Save and Close If you need to stop at any time during the assessment creation process, you may click Save and Close Remember to go to Test Management to open up the test you started last time Remember to go to Test Management to open up the test you started last time

Manage Assessments From the Assessment Menu, click Manage Assessments You will see the Test Management Screen

Test Management

Select All The top box is “Select All” The top box is “Select All” Be careful about which box you click before you select remove tests! Be careful about which box you click before you select remove tests! We cannot recover deleted tests We cannot recover deleted tests Select All

Test Management - Edit Edit allows users to go back to the test using the numbered pages 1 – Test Set up (title, directions, description) 1 – Test Set up (title, directions, description) 2 – Select Items 2 – Select Items 3 – Search Results (2 first) 3 – Search Results (2 first) 4 – Sequence and Setting (reorder, PDF, Hide) 4 – Sequence and Setting (reorder, PDF, Hide)

Edit – Test Management After clicking Edit from Manage Assessments, you can navigate to any page by clicking the numbered buttons at the top of the screen After clicking Edit from Manage Assessments, you can navigate to any page by clicking the numbered buttons at the top of the screen Examples: Examples: To change the title, description, or directions of an assessment, click Edit, then 1 Test Setup To change the title, description, or directions of an assessment, click Edit, then 1 Test Setup To change the order of items or Hide items on existing assessment, click edit, then click on 4 Sequence and Settings To change the order of items or Hide items on existing assessment, click edit, then click on 4 Sequence and Settings To add items, click Edit, then on 2 Select Items To add items, click Edit, then on 2 Select Items You can also use the Continue and Back buttons at the bottom of the screen You can also use the Continue and Back buttons at the bottom of the screen

Managing Assessments Save As creates an exact copy of an assessment Save As creates an exact copy of an assessment Use to make changes to meet IEP needs, create a second version, etc Use to make changes to meet IEP needs, create a second version, etc Print Preview loads the assessment in the PDF for quick viewing and printing Print Preview loads the assessment in the PDF for quick viewing and printing

Copy To, Publish and Protect

Copy To District Coordinators (DC) can send a copy of a test to other users in their district by clicking in the box to the left, and clicking Copy To at the bottom of the page District Coordinators (DC) can send a copy of a test to other users in their district by clicking in the box to the left, and clicking Copy To at the bottom of the page A new screen will come up and allow the DC to select the individual(s) that should receive a copy of the test in their list of personal tests A new screen will come up and allow the DC to select the individual(s) that should receive a copy of the test in their list of personal tests

Personal Test Only Published Published and Protected

Publish DC can make a test available to all users in their district by checking the box to the left and clicking Publish DC can make a test available to all users in their district by checking the box to the left and clicking Publish Other district users may use the Search for Assessment option to find the published test and either use it as is or make a copy (Save As) in their list of personal tests Other district users may use the Search for Assessment option to find the published test and either use it as is or make a copy (Save As) in their list of personal tests

Protect DC may protect a published test from being copied (Save As) and make it a read only file DC may protect a published test from being copied (Save As) and make it a read only file By disallowing the Save As feature, other users can not edit the original test and must use it as created/published by the DC By disallowing the Save As feature, other users can not edit the original test and must use it as created/published by the DC

Search Assessments

Using Search Assessments All assessments you create are “Personal Assessments” and they reside under your login All assessments you create are “Personal Assessments” and they reside under your login When you search for YOUR OWN assessments, you must select Personal as the Location When you search for YOUR OWN assessments, you must select Personal as the Location Based on the rest of what you selected, you will then see a list of assessments Based on the rest of what you selected, you will then see a list of assessments DC may search for tests belonging to any district user, including unpublished test DC may search for tests belonging to any district user, including unpublished test

Search Assessments - Published If a Unit Coordinator publishes a test, DC can search for it by selecting the content area, grade and campus/school as the location If a Unit Coordinator publishes a test, DC can search for it by selecting the content area, grade and campus/school as the location If a Curriculum User or a District Coordinator publishes a test, all users in the district can search for it by selecting the content area, grade and district as the location If a Curriculum User or a District Coordinator publishes a test, all users in the district can search for it by selecting the content area, grade and district as the location

Search for Assessments Results

Search for Assessments Features A District Coordinator may: A District Coordinator may: find any test in their district and use Print Preview to view the assessment find any test in their district and use Print Preview to view the assessment find any test in their district and Save As to make a copy in their own account to edit, publish, etc. find any test in their district and Save As to make a copy in their own account to edit, publish, etc. find a copy of any test in their district and use the Copy To feature to send a duplicate of the test to other users in that district find a copy of any test in their district and use the Copy To feature to send a duplicate of the test to other users in that district

View Items Now all users can preview items without creating an assessment

View Items Search Screen

View Items Search logic works like Create a Test Search logic works like Create a Test District Coordinators can use View Items to preview or review items before deciding to add them to an assessment District Coordinators can use View Items to preview or review items before deciding to add them to an assessment DC can use View Items to hide items without creating a test DC can use View Items to hide items without creating a test

DC Reports

Required Fields Required Recommended

System Usage Reports DC can see details or summary data for users at a campuses or district DC can see details or summary data for users at a campuses or district Summary report give total number of users, number of log-ins, and number of tests by campus or district Summary report give total number of users, number of log-ins, and number of tests by campus or district Detail report gives same data listed by individual user on a campus or district Detail report gives same data listed by individual user on a campus or district

TEKS Addressed and TEKS Omitted Gives TEKS data for personal test or for users in the district Gives TEKS data for personal test or for users in the district DC MUST select grade and subject for each report, then may select user level: DC MUST select grade and subject for each report, then may select user level: Personal = see all TEKS used (or not) for that subject/grade owned by the DC Personal = see all TEKS used (or not) for that subject/grade owned by the DC Campus/school = all TEKS used (or not) in that subject/grade for all users on a campus, published or not Campus/school = all TEKS used (or not) in that subject/grade for all users on a campus, published or not District = all TEKS used (or not) in that subject/grade for all District level users, published or not District = all TEKS used (or not) in that subject/grade for all District level users, published or not

Items Used Detail and Summary Gives data for Items Used on personal tests or for users in the district Gives data for Items Used on personal tests or for users in the district DC MUST select grade and subject for each report, then may select user level: DC MUST select grade and subject for each report, then may select user level: Personal = see all items used for that subject/grade owned by the DC Personal = see all items used for that subject/grade owned by the DC Campus/school = all items used in that subject/grade for all users on a campus, published or not Campus/school = all items used in that subject/grade for all users on a campus, published or not District = all items used in that subject/grade for all District level users, published or not District = all items used in that subject/grade for all District level users, published or not

Test Usage Detail Report Gives data for all personal tests or for test of users in the district Gives data for all personal tests or for test of users in the district DC MUST select grade and subject for each report, then may select user level: DC MUST select grade and subject for each report, then may select user level: Personal = see all tests for that subject/grade owned by the DC Personal = see all tests for that subject/grade owned by the DC Campus/school = all tests in that subject/grade for all users on the campus, published or not Campus/school = all tests in that subject/grade for all users on the campus, published or not District = all tests in that subject/grade for all District level users, published or not District = all tests in that subject/grade for all District level users, published or not

CSV Reports Any report can be viewed in a spreadsheet by selecting CSV as the report format Any report can be viewed in a spreadsheet by selecting CSV as the report format

Best Results for CSV Most users will be successful by saving the file to the desktop and then opening it from the desktop rather than selecting the Open option first Most users will be successful by saving the file to the desktop and then opening it from the desktop rather than selecting the Open option first

Authoring Tool To use the Authoring Tool, please attend an Authoring Tool Training through your Service Center Note: Due to the nature of this feature, the Help Desk will not be able to provide training for this feature over the phone

Users Menu

Group Setup

Manage District Options

Questions? Play time!