How Much Do You Know About Parliamentary Procedure? Created by: Sam Paschal Begin!

Howdy! My name is Mary Jane and I’m a member of the FFA chapter at my school. I want our chapter to build a chicken coop at our school, so other kids at Jefferson High can learn about raising poultry hands on. But I need your help. You see, I don’t know how to bring this up at a meeting the right way. Do you think you could help? Help Mary Jane Out! Help Mary Jane Out!

Main Menu Define Specific Motions Officer Positions Parliamentary Procedure Overview Go! Take Quiz Now! Take Quiz Now! Take Quiz Now! Take Quiz Now!

Define Specific Motions Begin! Main Menu Main Menu Main Menu Main Menu

What Are Motions? Motions are a way to keep order in a meeting setting while using Parliamentary Procedure. In this section you will learn about some of the basic motions that everyone should know. You may be able to help Mary Jane with what you learn about these motions. Continue

Specific Motions Main Motion Amend Refer to a Committee Division of Assembly Point of Order Extend or Limit Debate

Main Motion A main motion introduces an idea or subject to a group of people for discussion and action. Example: I move to have a bonfire on August 10 th at the Smith Farm. Amend

Amend Amending a motion changes a pending motion by striking and/or adding words. Example: I move to amend the main motion by striking Smith Farm and inserting Hickory Lane. Refer to a Committee Refer to a Committee Refer to a Committee Refer to a Committee Main Motion Main Motion Main Motion Main Motion

Refer to a Committee Referring a motion to a committee allows a small group of people to focus on an idea and gather more information that can be presented to the group. Example: I move to refer this motion to a committee of 3 appointed by the chair. Division of Assembly Division of Assembly Division of Assembly Division of Assembly Amend

Division of Assembly Division of Assembly calls for a simple majority vote to be recast by people raising their hand or standing. Example: Member: “Division” Chair: “A division has been called for, therefore we will revote.” Refer to a Committee Refer to a Committee Refer to a Committee Refer to a Committee Point of Order Point of Order Point of Order Point of Order

Point of Order Rising to a point of order allows a member to correct the chair on a parliamentary procedure mistake. Example: I rise to a point of order. I believe the main motion is debatable. Division of Assembly Division of Assembly Division of Assembly Division of Assembly Extend or Limit Debate Extend or Limit Debate Extend or Limit Debate Extend or Limit Debate

Extend or Limit Debate Extending debate extends the amount of time the debate can last. Limiting the debate limits how many people can speak for and against the pending motion. Example: I move to extend the debate for 5 minutes. I move to limit the debate for two for and two against. Point of Order Point of Order Point of Order Point of Order Summary

Good golly! Those were a lot of motions that we just saw. Do you know which one I should use to bring up my idea at the next meeting? A. Amend A. Amend B. Main Motion B. Main Motion C. Refer to a Committee C. Refer to a Committee

Yeah! That’s exactly what I was thinking! A main motion introduces a new idea to a group, and having our chapter build a chicken coop and raise a flock sure is a new idea! Next Question! Next Question!

I’m not so sure about that one. I believe that amend changes a motion currently being discussed so it reads something else. Someone could amend my motion of raising a flock of chickens to raising a herd of heifers. Review some more! Review some more!

I don’t think that’s quite right. Referring a motion to a committee sends a pending motion to a group of people to be researched further. That way questions can be answered like costs, dates, and who can work on what. Review some more! Review some more!

Main Motion A main motion introduces an idea or subject to a group of people for discussion and action. Example: I move to have a bonfire on August 10 th at the Smith Farm. Amend

Amend Amending a motion changes a pending motion by striking and/or adding words. Example: I move to amend the main motion by striking Smith Farm and inserting Hickory Lane. Refer to a Committee Refer to a Committee Refer to a Committee Refer to a Committee Main Motion Main Motion Main Motion Main Motion

Refer to a Committee Referring a motion to a committee allows a small group of people to focus on an idea and gather more information that can be presented to the group. Example: I move to refer this motion to a committee of 3 appointed by the chair. Try the Question Again! Try the Question Again! Try the Question Again! Try the Question Again! Amend

You’re doing well so far! But now I have another question. What if the chair makes a mistake, and I want to correct them? A. Point of Order A. Point of Order B. Division of Assembly B. Division of Assembly C. Extend or Limit Debate C. Extend or Limit Debate

Yeah! That’s exactly what I was thinking! Using a point of order is the proper way to correct the chair on a parliamentary procedure mistake. Next Section! Next Section!

I’m not so sure about that one. When a voice vote was not clear on the majority a member can call division. Thus, the chair must retake the vote in a visual manner like raising hands. Review some more! Review some more!

I’m not so sure about that one. I believe that extending or limiting the debate sets limits on the debate like how many people can talk or how long the debate can last. Review some more! Review some more!

Division of Assembly Division of Assembly calls for a simple majority vote to be recast by people raising their hand or standing. Example: Member: “Division” Chair: “A division has been called for, therefore we will revote.” Point of Order Point of Order Point of Order Point of Order

Point of Order Rising to a point of order allows a member to correct the chair on a parliamentary procedure mistake. Example: I rise to a point of order. I believe the main motion is debatable. Division of Assembly Division of Assembly Division of Assembly Division of Assembly Extend or Limit Debate Extend or Limit Debate Extend or Limit Debate Extend or Limit Debate

Extend or Limit Debate Extending debate extends the amount of time the debate can last. Limiting the debate limits how many people can speak for and against the pending motion. Example: I move to extend the debate for 5 minutes. I move to limit the debate for two for and two against. Point of Order Point of Order Point of Order Point of Order Try the Question Again! Try the Question Again! Try the Question Again! Try the Question Again!

Officer Positions Begin! Main Menu Main Menu Main Menu Main Menu

Officer Positions In a typical organized group of people, there are elected offices in which people preside. These offices are extremely important in the well being of the group; therefore we should know what each office does in an FFA chapter. Continue

Officer Positions President Vice President SecretaryTreasurerReporterSentinelAdvisor

President The president presides over meetings, appoints committees, and represents the chapter in public relations. Vice President Vice President Vice President Vice President

Vice President The vice president assumes all duties of the president if necessary. They also develop the POA for the chapter, coordinate all committee work, and work closely with the president and advisor to assess progress of the chapter. Secretary President

Secretary The secretary prepares and posts the agenda for each chapter meeting, prepares the minutes of each meeting, keeps a record of all committee reports and other important files, maintains a member roster, and responsible for chapter correspondence. Treasurer Vice President Vice President Vice President Vice President

Treasurer The treasurer receives, records, and deposits FFA funds and receipts, presents monthly reports at chapter meetings, maintains accurate treasury records, and serves as chairperson of the finance committee. Secretary Reporter

Reporter The reporter serves as the chair of the POA Public Relations committee, is in charge of news releases and other information, maintaining the chapter scrapbook, and reporting stories to the school, local radio and TV, and New Horizons. Sentinel Treasurer

Sentinel The sentinel assists the president in maintaining order, welcoming guests and members, keeping care of the meeting room and paraphernalia, and keeping the room comfortable. Reporter Advisor

Advisor The advisor supervises the chapter activities year round, talks to prospective students and parents, instructs students in leadership and personal development, and encourages involvement from all members. Summary Sentinel

Each office has so many responsibilities! No wonder the officers are always working on something! Do you know which officer I would talk to if I wanted to discuss the financial side of raising a chicken flock? A. Advisor A. Advisor B. Reporter B. Reporter C. Treasurer C. Treasurer

Yes! You’re right! I would want to talk to the Treasurer because they are in charge of the chapter’s financials! Next Section! Next Section!

No, I don’t think that’s right. The advisor does give advice to the members, but not about the chapter’s money. Review some more! Review some more!

No, I don’t think that’s right. The reporter deals with news releases and public relations. I would talk to the reporter if I wanted an article to go in the paper about this motion if it passes. Review some more! Review some more!

Treasurer The treasurer receives, records, and deposits FFA funds and receipts, presents monthly reports at chapter meetings, maintains accurate treasury records, and serves as chairperson of the finance committee. Reporter

Reporter The reporter serves as the chair of the POA Public Relations committee, is in charge of news releases and other information, maintaining the chapter scrapbook, and reporting stories to the school, local radio and TV, and New Horizons. Advisor Treasurer

Advisor The advisor supervises the chapter activities year round, talks to prospective students and parents, instructs students in leadership and personal development, and encourages involvement from all members. Try the question again! Try the question again! Try the question again! Try the question again! Reporter

Parliamentary Procedure Begin! Main Menu Main Menu Main Menu Main Menu

Parliamentary Procedure Robert’s Rules of Order are the basis for all parliamentary procedure, especially in FFA chapters. Parliamentary procedure is used in meeting settings to maintain order, preserve the rights of individuals, and keep the meeting organized. Review!

Quick Review! Quick Review! Quick Review! Quick Review!

It’s easy to see why Robert’s Rules of Order is used to maintain order in the meeting room. Do you know what inspired Robert’s Rules of Order? A. American Government A. American Government B. British Parliament B. British Parliament C. FFA Meetings C. FFA Meetings

Yes! The book Robert’s Rules of Order was inspired by the British Parliament! Next Section! Next Section!

No, I don’t think that’s right. The American government may use Robert’s Rules of Order, but the American government took the ideas of Parliamentary Procedure from somewhere else. Review some more! Review some more!

No, I don’t think that’s right. We do use Robert’s Rules of order in FFA Meetings, but we are still a very young organization compared to how old Robert’s Rules of Order is. Review some more! Review some more!

Ready to take the quiz? No, review more! No, review more! No, review more! No, review more! Yes, let’s begin! Yes, let’s begin! Yes, let’s begin! Yes, let’s begin!

1. What motion should be used when a voice vote is very close? A. Division of Assembly A. Division of Assembly B. Amend B. Amend C. Point of Order C. Point of Order D. Main Motion D. Main Motion

Correct! Next Question! Next Question! Next Question! Next Question!

Oops! You need to review a bit more! Review section! Review section! Review section! Review section!

Motions Review Amending a motion is used to change a motion. A main motion brings up a new idea or plan. Division of Assembly calls for a revote. Point of Order allows a member to correct the chair Try Again! Try Again! Try Again! Try Again!

2. When did Parliamentary Procedure originate? A. At FFA Meetings A. At FFA Meetings B. When USA became a country B. When USA became a country C. British Parliament C. British Parliament D. When Robert wrote the book D. When Robert wrote the book

Awesome! Next Question! Next Question! Next Question! Next Question!

Oops! You need to review a bit more! Review section! Review section! Review section! Review section!

Parliamentary Procedure Review Parliamentary procedure is used frequently today in most if not all organizations. From businesses to governments to FFA meetings, parliamentary procedure keeps meetings running efficiently and effectively. Even though it began in British Parliament, parliamentary procedure still maintains the best way to run meetings. Try Again! Try Again! Try Again! Try Again!

3. What is true of a quorum? A. 2/3 of the members are present at the meeting A. 2/3 of the members are present at the meeting B. How many members must be present for business B. How many members must be present for business C. Simple majority of people C. Simple majority of people D. None of the above D. None of the above

You got it right! Next Question! Next Question! Next Question! Next Question!

Oops! You need to review a bit more! Review section! Review section! Review section! Review section!

Parliamentary Procedure Review Each organization has its own constitution and set of by-laws. These rules and guidelines set parameters on how and when business can be conducted. For example, business can only be conducted when a quorum is present. A quorum is the set amount of people required to be in attendance in order to conduct business. The amount of people needed for a quorum can be found in the organization’s bylaws. Try Again! Try Again! Try Again! Try Again!

4. Which of the following is NOT true about parliamentary procedure? A. Protects the rights of people A. Protects the rights of people B. Basis of all constitutional governments B. Basis of all constitutional governments C. Based on complexity and is illogical C. Based on complexity and is illogical D. Built on principle of equal rights D. Built on principle of equal rights

You’re on Fire! Next Question! Next Question! Next Question! Next Question!

Oops! You need to review a bit more! Review section! Review section! Review section! Review section!

Parliamentary Procedure Review Parliamentary procedure is still used today because it protects the rights of individuals, basis of all constitutional governments, and built on the principle of equal rights. Also, parliamentary procedure has evolved into a logical set of simplistic rules. Try Again! Try Again! Try Again! Try Again!

5. Which officer coordinates with local media to let the public know what the chapter is doing? A. President A. President B. Advisor B. Advisor C. Reporter C. Reporter D. Sentinel D. Sentinel

Way to Go! Next Question! Next Question! Next Question! Next Question!

Oops! You need to review a bit more! Review section! Review section! Review section! Review section!

Officer Positions Review The entire officer team should all work together, but with that said, each office has its specialized responsibilities. The president basically oversees all of the doings of the organization. The advisor serves to guide the chapters members. The reporter interacts with media to publicize the activities of the chapter. The sentinel works to maintain the meeting room and keep the guests and members comfortable. Try Again! Try Again! Try Again! Try Again!

6. Which sets debate to the number of people who can talk on a subject? A. Extend Debate A. Extend Debate B. Limit Debate B. Limit Debate C. Point of Order C. Point of Order D. Main Motion D. Main Motion

Good Job! Next Question! Next Question! Next Question! Next Question!

Oops! You need to review a bit more! Review section! Review section! Review section! Review section!

Motions Review Each motion has a special job when used in parliamentary procedure. A main motion brings up a new idea or plan to a group of people. Point of order allows members to correct the chair. Limiting the debate sets a limit on how many people can speak for and against each motion. Extending the debate puts limits on the amount of time a motion can be debated. Try Again! Try Again! Try Again! Try Again!

7. What type of vote is used whenever an individual’s rights are taken away? A. Simple Majority A. Simple Majority B. Two Thirds B. Two Thirds C. Quorum C. Quorum D. None of the above D. None of the above

Terrific! Next Question! Next Question! Next Question! Next Question!

Oops! You need to review a bit more! Review section! Review section! Review section! Review section!

Parliamentary Procedure Review There are two types of votes used based on parliamentary procedure. One vote type is the simple majority. This is almost always used. All that is needed for a motion to pass is for one more person and half of the people to vote yes. The other type is 2/3. This type is only used when changing something already adopted or taking away the rights of an individual. Try Again! Try Again! Try Again! Try Again!

8. What officer supervises chapter activities? A. Vice President A. Vice President B. Sentinel B. Sentinel C. Reporter C. Reporter D. Advisor D. Advisor

Stupendous! Next Question! Next Question! Next Question! Next Question!

Oops! You need to review a bit more! Review section! Review section! Review section! Review section!

Officer Positions Review Each officer has his/her own responsibilities for the chapter. The vice president must be able to take over for the president whenever the president is absent. The sentinel must care for the paraphernalia as well as the meeting room and welcoming guests and members. The reporter must inform media groups about the doings of the chapter to keep the community aware. The advisor must advise the chapter’s members and oversee the activities of the chapter. Try Again! Try Again! Try Again! Try Again!

9. Which officer is responsible for maintaining the meeting room? A. President A. President B. Advisor B. Advisor C. Sentinel C. Sentinel D. Reporter D. Reporter

Fantastic! Next Question! Next Question! Next Question! Next Question!

Oops! You need to review a bit more! Review section! Review section! Review section! Review section!

Officer Positions Review Each officer has his or her own responsibilities to maintain. The president must preside over meetings, appoint committees, and maintain a good rapport with the public. The advisor must guide the chapter and oversee all activities. The sentinel must care for the paraphernalia, meeting room, and welcoming members and guests. The reporter must work with media groups to publicize the work of the chapter. Try Again! Try Again! Try Again! Try Again!

10. What officer presides over meetings if the president it absent? A. Secretary A. Secretary B. Advisor B. Advisor C. President C. President D. Vice President D. Vice President

Oops! You need to review a bit more! Review section! Review section! Review section! Review section!

Officer Positions Review Each officer has his or her own responsibilities to maintain. The president must preside over meetings, appoint committees, and maintain a good rapport with the public. The advisor must guide the chapter and oversee all activities. The secretary must maintain a record of all minutes and work with the president when necessary. The vice president must be able to take over in the absence of the president. Try Again! Try Again! Try Again! Try Again!

Congratulations! You passed the quiz! You have helped me out so much! Now I can go to my next meeting and present my idea successfully! Thanks! References

References Robert’s Rules of Order Newly Revised Edition Robert’s Rules of Order Newly Revised Edition ffa.org ffa.org inffa.org inffa.org rulesonline.com rulesonline.com parlimentarians.org/procedure.php parlimentarians.org/procedure.php parli.com parli.com robertsrules.com robertsrules.com parlipro.com parlipro.com parlipro.northwest.net parlipro.northwest.net