نظام اللجان والمجالس : هو نظام أتمته لجميع عمليات إدارة جلسات لجان الجامعة ومجالس الكليات والأقسام وفق منهجية تدفق معتمدة على مستوى الجامعة، ينتهج مبدأ.

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Presentation transcript:

نظام اللجان والمجالس : هو نظام أتمته لجميع عمليات إدارة جلسات لجان الجامعة ومجالس الكليات والأقسام وفق منهجية تدفق معتمدة على مستوى الجامعة، ينتهج مبدأ اللاورق (Paperless) في كافة عملياته، بهدف تسهيل وتسريع عمل اللجان والمجالس ومتابعتها. What is the system of committees and councils? It is an automated system for all committees & councils sessions management processes and at the university colleges and departments according to certain methodology based on the university level, it follows the principle of (Paperless) in all its processes, in order to facilitate and accelerate the work of the committees & councils and its follow-up.

ما الداعي لوجوده ؟ أولا : تتوزع الجامعة على خمس محافظات متباعدة الأمر الذي يجعل من إرسال واستقبال المحاضر يستلزم وقتا أطول يمكن استثماره في حال اختصاره من خلال العمليات الإدارية. ثانيا : تضم اللجان والمجالس أعضاء من كليات وإدارات متعددة ومتباعدة قد تكون على مستوى الكلية ، ( قسم الرجالي ، والقسم النسائي ). أو على مستوى الجامعة كاللجان الدائمة ( يشارك فيها أعضاء من مختلف كليات وإدارات الجامعة ) ثالثا : توحيد إجراءات العمل والنماذج وضبطها من خلال نماذج موحدة معتمده وفق آليه تدفق محددة تضمن ضمان جودة العمل. رابعا : يبذل أمين اللجنة ورئيسها جهدا في تسيير أعمال اللجنة الإدارية والتي تستنزف الوقت و الجهود والطاقم الإداري بالإعلان عن موعد الجلسة وتبليغ كل عضو، وإرسال جدول الأعمال ومرفقاته والتواصل معهم ومتابعة توقيعهم للمحضر والموافقة عليه وغيرها.. لذا تمت التوصية في الإجتماع التشاوري الأول (12/3/1432 هـ ) وفي وقت مبكر من عمر الجامعة بإيجاد نموذج موحد و الاستفادة من الحلول التقنية

What is the purpose for its existence? First: the university is spread over five spaced provinces which makes sending and receiving records take longer time and that can be invested in shortening time through the administrative processes. Second: the committees & councils include members of separated colleges and various departments at the college level, (male, female). Or at the university level like permanent committees (include members' participation of the various colleges and departments of the university) Third: the unification of working models and procedures and controlling it through a unified supported models according to a mechanism to ensure concrete work-flow of to ensure the quality of work. Fourth: the Secretary and the head of the Committee make their effort to conduct the work of committee management, which drains time and efforts and administrative staff to announce the date of the session, and send the agenda and its annexes and communicate with the members and following them up in terms of signing of the record and its approval and other. Therefore, it was recommended in the first consultative meeting (12/03/1432) In the early stages of the university to find and take advantage of the technical solutions to unify meeting models.