Functional Overview Getting started with Sage ERP X3 Fixed Assets module

OVERVIEW OVERV I E w Subject Objectives Rules Agenda Expectations Sage ERP X3 Fixed Assets module Objectives Functional presentation of the module Integration, Flows, Functions Rules No telephone No smoking Develop exchanges between teams Enjoy the training Any question is welcome Agenda Participants welcome and introduction 9:30 AM – 10:00 AM Concept presentation 10:00 AM – 11:30 AM Break 11:30 AM – 11:45 AM Demonstration 11:45 AM – 12:30 PM Questions and Answers 12:30 PM – 1:00 PM Expectations What you expect from the training

Introductions

Your expectations

Concepts

Goals Organize and improve the efficiency of fixed asset accounting Accelerate the flow of information to and from sales across the enterprise Reduce or eliminate potential for problems stemming from inaccurate and inconsistent data Means Receive and record capitalized expenses Manage fixed asset life cycle; depreciation, movements, issues What are the objectives of the sales module (goals) and how are these objectives addressed (means)?

Capitalized expense Asset Production plan Physical element Module Capitalized expense Purchase posted on a fixed asset account Issue of Purchasing and A/P-A/R accounting flow Asset Fixed asset record with relevant characteristics and its different depreciation plans Production plan Definition of equipment production rate: number of parts, km, ... Operated by the variable depreciation method, according to the Non-financial units Physical element Physical identification of a Fixed asset for barcode stock count 1 Asset can group multiple physical elements Fixed Assets Definition of the objects managed in this module

Flow between the ERP modules Fixed Assets The invoices posted on fixed asset accounts Capitalized expenses INVOICES Accounting documents Accounting A/P-A/R Accounting Purchases Fixed Assets Transfers between accounts Depreciation charges Impairment losses Revaluations VAT adjustments Asset issues

Fixed Asset Life Cycle Fixed Assets Module Expense Financial asset Depreciation plan Physical element Capitalized expense Fixed Asset Depreciation plan Asset issue Sales, Disposals, Losses Depreciations, Impairment losses, Revaluations Account and analytical postings n Depreciation plans can be defined for 1 Fixed Asset Evidences of fixed assets n Expenses can be grouped on 1 Fixed Asset

Depreciation management framework Depreciation plans Depreciation contexts Company Company X Accounting & Fiscal Depreciation accounting plan Depreciation fiscal plan Group Consolidation plan (IAS/IFRS) Individual accounts Consolidated accounts Currency Fiscal years Periods Standards Flows Postings Exceptional depreciation Tax reintegration

Depreciation plan Depreciation methods Fixed Asset record

Functional expert appraisal Functionalities available at the end of the "standard" implementation Management of the Fixed Asset life cycle: Commissioning Account and analytical postings Geographic locations Asset issues Splitting  Components, Partial issues, Partial reassignments Management of Depreciation plans: Calculation according to the depreciation methods in force Method changes in the long term or in a retroactive way Impairment of assets Revaluation of assets Posting and traceability: Tracking of Fixed Asset and Depreciation flows, by account and by work center Generation of the accounting postings Inquiry on generated accounting documents Elementary or mass actions Permanent legal compliance

Functional expert appraisal Implementation of the IAS to be processed globally with the Accounting module Functionalities available for an implementation "on demand" Management of the physical elements for stock count purposes Asset – Physical element(s) relation (1  n) Barcode registration number of physical elements Movements of physical elements Control stock counts with Pocket PC equipped with a reader Stock count processing  ledger update Management of VAT deductions Management of liability, taxation, and admission coefficients Adjustments due to the application of final coefficients Annual adjustments during the adjustment period Global adjustments due to movements: transfer, sale, etc. Production plan Forecasts and achievements of Non-financial units (NFUs) by equipment Asset - Production plan attachment Depreciation plan determined according to these OPE (variable depreciation) Sage Inventory Tools stock count software Partially taxable, partially liable parties Depreciation of an asset according to its use

Process-driven user Visual processes to guide the user in his actions Process of Expense and asset management Expenses: actions to achieve and reporting available Assets:actions to achieve and reporting available Depreciation plans: actions to achieve and reporting available Process of Running periodic closures Depreciation calculation Impairment loss recording (optional) Generation of Fixed Assets & Depreciation flows  Control reports Generation of the accounting postings Period closure Process of Period closure achievement VAT adjustment for partially taxable and liable parties Fiscal year closure

Process-driven user Visual processes to guide the user in his actions Process of Management of a physical element Recording of a physical element Asset - Physical element link Geographical transfer of a physical element Issue of a physical element Process of Control stock count management Define the stock count operation  stock count geographical area Export setup files to Pocket PC Import the stock count statement carried out on the Pocket PC Stock count statement - Physical element ledger reconciliation Stock count statement valuation Physical element updates

Break

Demonstration

Questions Answers

Thank you for your attention Enjoy the Fixed Asset Projects