EPOS IP Management Plan Massimo Cocco EPOS IP Management Office

The EPOS Implementation Phase PROJECT MANAGEMENT OFFICE EPOS-ERIC INTERIM OFFICE

EPOS IP … and beyond Timeline

EPOS – ERIC Governance Model

Decision Body: BGR The Board of Governmental Representatives (BGR) is the decision making body of EPOS In its current composition it is made up of one representative from each Member State participating the EPOS integration Main responsibilities of the BGR: drive the strategic developments of the EPOS enterprise support the harmonization of national priorities assess the sustainability of EPOS achievements ensure the provision of financial support for the maintenance and operation of the implemented services and national RIs and encourage the participation of new Member States The Board of National Scientific Representatives (BNSR) represents the scientific advisory board of the BGR In its current composition it is made up of one scientific representative from each country participating to the integration process

EPOS IP Project: Concept & Structure

EPOS IP: project planning

EPOS Partnership

Associate Partners & Contributing Institutions International organizations and national institutions have been invited to join EPOS IP as Associate Partners or Contributing Institutions to follow the implementation phase and contribute to the integration of European Ris. Associate Partners are international organizations or institutions belonging to countries not yet involved in EPOS. In particular, institutions from Slovak Republic, Austria and Bulgaria have not yet achieved the engagement of their countries in the activities of the BGR. Contributing Institutions are national institutions from countries already engaged in EPOS that are involved both for contributing to the building of EPOS RI and for facilitating national harmonization

Associate Partners & Contributing Institutions

EPOS IP project Timeline Implementation Validation Pre-operation

EPOS IP Governance Structure The Implementation Phase Council (IPC) maintains an overview of the EPOS project deciding on issues related to the Grant Agreement and the Consortium Agreement. It is the ultimate decision-making body of the Consortium. It is composed by one representative for each Beneficiary. The Project Development Board (PDB) is in charge of the operational management (decision process, risk assessment, information flows) of the implementation phase project and will guide the Consortium. It is the supervisory body for the execution of the Project, which shall report to and be accountable to the Implementation Phase Council. The Project Management Office (PMO) assists the Coordinator, the PDB and the IPC.

EPOS IP Coordination and Advisory boards The Service Coordination Board (SCB) is a strategic board where issues related to service implementation and interoperability between components of the Research Infrastructure will be discussed and solved. The Advisory Board (AB) is an external board that will oversee the project achievements, will provide advices and guidance (including ethics issues), evaluate the EPOS progress toward construction, and report to BGR. The AB will be appointed by month 4 and it will be in charge of: overseeing the project development progress and impact providing expert support and evaluating the e-infrastructure implementation plan providing expert opinions and support on financial, governance and legal issues monitoring the EPOS compliance with EU and Horizon2020 ethics standards and provide appropriate help and guidance if ethics issues may unexpectedly arise during the project lifetime assessing and monitoring the EPOS impact and progress toward construction

EPOS IP Workflow IPC ADVISORY BOARD

EPOS IP Boards

The Project Management Office

Project Coordinator: responsible for the global coordination and organization of the activities and for managing the project at strategic level Project Director: the project's point person, responsible for the successful delivery of all outputs to guarantee that the project progresses on time and on budget Scientific & Technological Unit: in charge of the scientific and technical management, the successful submission of deliverables and the achievements of milestones to control project reporting Administrative Unit: in charge of the financial reporting to the EC and of the interactions with beneficiaries for all issues related to project budget and reporting Communication Management Unit: in charge of the internal communication (between PMO, project boards and beneficiaries) and of the circulation of reports, minutes and information to all beneficiaries

The Project Management Office Project Coordinator: Massimo Cocco Project Director: Lilli Freda Scientific & Technological Unit: Alessandro Bartoloni Agata Sangianantoni 1 FTE ( provided by INGV: Luigi Abruzzese) Administrative Unit:Michela Pisegna 2 FTE (to be hired) Communication Management Unit: Silvia Filosa Barbara Angioni Luca Postpischl

EPOS IP project Timeline Implementation Validation Pre-operation

Validation and Testing A rigorous testing and validation phase is foreseen in the DoA and in the GA for each TCS and for the ICS at M12 and M24 Establishing the metrics for EPOS IP impact assessment and TCS- ICS validation is a duty for the first year of activity (Session 5 of the kickoff agenda) The Service Coordination Board (SCB) and the PDB will ensure that all activities associated with the service implementation will be discussed and endorsed for validation in WP1 and WP3 IPC will approve the outcomes of validation and their transmission to BGR for final decision after discussion in the Board of National Scientific Representatives (BNSR)

Testing TCS and ICS maturity Adoption of coherent data policy Quality (and Quantity ?) of data accessible through data infrastructure Level of interoperability and coherency of metadata structure ICS-C functionality and community testing Reliable financial and governance models

Risk Management Risk management Risk management policy Risk management plan Risk register PDB is responsible for regular review of significant threats IPC discuss and approve transmission to BGR

Risk Management

SCB WP6 WP5 WP3 PDB WP1 PDB

Risk Management WP3 WP2 TCS-WPs WP2 WP3 WP1 PDB WP2 WP1 WP3 WP2

Ethics Issues: Identification EPOS will ensure scientific data integration and access to data and services for diverse stakeholders, but it will NOT interfere, at any level, and is NOT committed with surveillance and emergency planning EPOS will respect and apply ethics standards, data sharing and access policies compliant with Horizon2020 principles, regardless of the country in which the data are produced EPOS will undertake actions to prevent misuse associated with access to solid Earth data and services and will deal carefully with security issues EPOS will take particular attention in distinguishing between science communication (dissemination and training) and risk communication EPOS will monitor ethics issues concerning the Governance in general Identification of ethics issues is an ongoing activity that will be sustained during the project lifetime

Ethics Issues: Actions The BGR and its external Advisory Board will monitor issues with ethics relevance and guide their management PDB will specifically address ethics issues related to access rules, data policy and IPR including any relevant data protection provisions and report on changes in legislation that will be set in place in Europe during the project lifetime A specific Working Group will be established at M3 to provide within a year a report to Advisory Boards. Ethics reports will be included in the EPOS IP management plan in order to have periodical reporting and control of these issues EPOS will undertake actions to prevent misuse associated with access to solid Earth data and services

Ethics Issues: Actions EPOS will undertake actions to prevent misuse associated with access to solid Earth data and services This will be done by: Ensuring proper cyber-infrastructure security through novel and effective IT solutions Adopting access policies to data, services and facilities that will require registration, authentication and authorization (including licencing and respecting Intellectual Property Rights) Implementing appropriate IT solutions approaches for data curation and preservation Establishing an external board dedicated to monitor and manage ethics issues

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