CAP National Operations Center WMIRS Update 2009 Terry Raymond, Chief CAP NOC Sandie Gaines, NOC Mission Coordinator

CAP National Operations Center What’s new since FY08? What’s new since FY08? e108’s replace old paper CAPF 108 e108’s replace old paper CAPF 108 Reports Reports CAPF 104 CAPF 104 Advanced Mission Search Advanced Mission Search CAP-USAF Flying CAP-USAF Flying eFlight Release eFlight Release eFlight Schedule eFlight Schedule

CAP National Operations Center e108’s e108’s In FY08, 10,000 paper 108’s were processed. In FY08, 10,000 paper 108’s were processed. The paper form required a physical signature The paper form required a physical signature Processing through the NOC took days Processing through the NOC took days Payments required 100% of one employee’s time. Payments required 100% of one employee’s time.

CAP National Operations Center e108’s e108’s In FY09 all reimbursements are through the e108 process. In FY09 all reimbursements are through the e108 process. The form is completely electronic The form is completely electronic The producer and approver do not have to be in the same place. The producer and approver do not have to be in the same place. Once approved at the wing, the e108 is at NHQ ready for approval and reimbursement. Once approved at the wing, the e108 is at NHQ ready for approval and reimbursement. Reimbursement time from creation to payment is days rather than weeks. Reimbursement time from creation to payment is days rather than weeks.

CAP National Operations Center e108’s e108’s Why do some e108’s take longer? Why do some e108’s take longer? MX e108’s must have an invoice for the aircraft supported. MX e108’s must have an invoice for the aircraft supported. AFROTC can have problems getting confirmation on flights (report all you fly on a single day). AFROTC can have problems getting confirmation on flights (report all you fly on a single day). Questionable expenses (charts, food, drinks, vehicle/aircraft parts, etc.) Questionable expenses (charts, food, drinks, vehicle/aircraft parts, etc.)

CAP National Operations Center e108’s e108’s Receipts Receipts Fuel/Oil receipts can now be loaded on the sortie. Fuel/Oil receipts can now be loaded on the sortie. Allows the receipt to follow the sortie through the e108 process Allows the receipt to follow the sortie through the e108 process Saves the wing time when creating the e108 Saves the wing time when creating the e108 Very useful for member’s seeking reimbursement Very useful for member’s seeking reimbursement

CAP National Operations Center What’s Next What’s Next

CAP National Operations Center Reports Reports Missions Approaching 45 Days Missions Approaching 45 Days Over 45 day reimbursements less than 25% of last year. Over 45 day reimbursements less than 25% of last year.

CAP National Operations Center Reports Reports e108 Batch Reports e108 Batch Reports

CAP National Operations Center Batch Report Batch Report

CAP National Operations Center Reports Reports WMIRS Aircraft Log WMIRS Aircraft Log Shows aircraft log according to missions in WMIRS Shows aircraft log according to missions in WMIRS

CAP National Operations Center Reports Reports WMIRS Pilot Log WMIRS Pilot Log Shows all CAP flights by a single pilot Shows all CAP flights by a single pilot

CAP National Operations Center CAPF 104 CAPF 104 Found on the Sortie List Page Found on the Sortie List Page

CAP National Operations Center

CAP-USAF Flight Authorization Requests and Flights. Beta CAP-USAF Flight Authorization Requests and Flights. Beta To be used by CAP-USAF to track their L1 flying and give CAP their L1 flying in our aircraft. To be used by CAP-USAF to track their L1 flying and give CAP their L1 flying in our aircraft.

CAP National Operations Center Advanced Mission Search Advanced Mission Search Search for missions that match one or more criteria Search for missions that match one or more criteria

CAP National Operations Center eFlight Release eFlight Release What is it? What is it? How does it work? How does it work? What if I’m not at a computer? What if I’m not at a computer?

CAP National Operations Center Enter a sortie:

CAP National Operations Center FRO’s go into the eFlight Release from WMIRS FRO’s go into the eFlight Release from WMIRS

CAP National Operations Center

Once released, the pilot receives an confirmation of the release. Once released, the pilot receives an confirmation of the release. The FRO can not release a flight if they are on that flight. The FRO can not release a flight if they are on that flight. If the FRO is added to the flight later, the system will block the update and alert the user that the FRO can not be on that flight. If the FRO is added to the flight later, the system will block the update and alert the user that the FRO can not be on that flight.

CAP National Operations Center But what if I’m not at a computer? But what if I’m not at a computer?

CAP National Operations Center eFllight Release by Smartphone ?

CAP National Operations Center Smartphone process is similar, but on a smaller screen. Smartphone process is similar, but on a smaller screen. The user steps through screens that lead to the release approval/disapproval. The user steps through screens that lead to the release approval/disapproval. Once released the pilot still gets an confirmation. Once released the pilot still gets an confirmation.

CAP National Operations Center What if I’m not at a computer and don’t have a smartphone? What if I’m not at a computer and don’t have a smartphone?

CAP National Operations Center What if I’m not at a computer and don’t have a smartphone? What if I’m not at a computer and don’t have a smartphone? You can still use the CAPF 99 and enter the flight release later, but be sure you document the release. You can still use the CAPF 99 and enter the flight release later, but be sure you document the release.

CAP National Operations Center What if I’m not at a computer, don’t have a smartphone, can’t find a CAPF 99, the baby ate my pen, etc……..? What if I’m not at a computer, don’t have a smartphone, can’t find a CAPF 99, the baby ate my pen, etc……..? How do you do it now? How do you do it now? Pass to another FRO? Pass to another FRO? Ask the pilot to call back when you can release the flight? Ask the pilot to call back when you can release the flight? If you are not in a position to release a flight properly, you should not release the flight! If you are not in a position to release a flight properly, you should not release the flight!

CAP National Operations Center eFlight Schedule eFlight Schedule

CAP National Operations Center

Oops!

CAP National Operations Center

eFlight Schedule eFlight Schedule Schedules aircraft Schedules aircraft Creates sortie Creates sortie Alerts FRO’s for eFlight Release Alerts FRO’s for eFlight Release Discrepancies are reported to the pilot and FRO. Discrepancies are reported to the pilot and FRO.

CAP National Operations Center Anything else coming on Smartphone? Anything else coming on Smartphone? Sortie Closeout by Smartphone (Beta online now) Sortie Closeout by Smartphone (Beta online now) Ground Sorties open/close Ground Sorties open/close

CAP National Operations Center Questions?

Phone: Ext. 300 Fax: