Basics of Letter Writing Hora Hedayati Islamic Azad Univeristy South Tehran Campus.

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Basics of Letter Writing Hora Hedayati Islamic Azad Univeristy South Tehran Campus

Components of a Letter  Sender’s address  Recipient's address  Date  Salute (Beginning)  Paragraph(s)  Ending  Signature

53 Down’s Road East Shilton, SH175PG Peter Jackson 22 Market Square Lancs MR21 2ST 21 September 2009 Dear Peter, It was really nice to see you last week after such a long time. I very much enjoyed our chat and hope to meet you soon again. Sincerely yours, Jack

Stages in writing a letter 1. Pre-writing Stage: Analyze 2. Writing Stage: Write 3. Post-writing Stage: Check

Analyzing  Consider the following:  Audience  Purpose  Situation  Gather information  Outline

Audience  Tone  Formal  do not know the recipient  Salute: To whom it may concern:, Dear Sir/Madam  Ending: Yours faithfully,  Know the recipient  Salute: Dear Mr./ Dr./Ms./Mrs./Miss + Last Name  Ending: Sincerely yours,/ Best regards,  Informal  Salute: Dear + First Name  Ending: Best wishes/ Best regards/Best/Yours/Love

Purpose  Invite  Complain  Thank  Request  Apologize  …..

Situation  What is the subject (Topic)?  What happened that you are writing?  What does the recipient need to know?

Gather Info.  Have all your information at hand, such as copies of previous correspondence on the topic  Consider what you should include in your letter based on the purpose of your letter

Outline  Organize the information you want to put in your letter in a logical order

Write  Start writing your letter, including all the parts

Check  Ensure all parts of a letter are included  Ensure your message is clear  Ensure the tone of letter is appropriate  Ensure there are no spelling mistakes  Ensure there are no grammatical mistakes  Ensure you write your name at the end

Example  You borrowed an important textbook from a classmate last term. You now realize your classmate has returned home (another city) and you still have the book.  Audience: a person I know, friendly relationship  Purpose: apologize, say what you will do or ask what to do  Situation: as described above, topic: textbook

 How to begin?  Dear + First Name  How to start your message?  Start with a friendly comment  What points to include  Apologize-borrowed book for the exams  Ask whether she needs the book for studies now  Suggest- send the book by the mail or send money instead.  How to end your message  Will wait to hear before deciding what to do  How to end?  Best wishes

Practice- Task 1  You have received a letter from your bank, asking you to acknowledge receipt of a new bank card. However, the card was missing from the envelope.

Practice- Task 2  You have seen an old friend at a party after a long time. You want to stay in touch with him/her.