2 For each of the items under A through H be sure to have: 1) Heading 2)Introductory paragraph 3)Some explanation, discussion, and/or analysis 4)And document all non-original work.

Information Technology Project Management, Seventh Edition 3 Table 4-1. Project Charter for the DNA-Sequencing Instrument Completion Project

Information Technology Project Management, Seventh Edition 4 Table 4-1. Project Charter (cont.)

Project scope statements should include at least a product scope description, product user acceptance criteria, and detailed information on all project deliverables. It is also helpful to document other scope-related information, such as the project boundaries, constraints, and assumptions. The project scope statement should also reference supporting documents, such as product specifications As time progresses, the scope of a project should become more clear and specific Defining Scope 5

Table 5-3: Further Defining Project Scope 6

Figure 5-4. Sample Intranet WBS Organized by Phase 7

Figure 5-5. Intranet WBS and Gantt Chart in Microsoft Project 8

Figure 6-5. Gantt Chart for Project X 9

Figure 6-4. Sample PDM Network Diagram 10

PERT weighted average = optimistic time + 4X most likely time + pessimistic time 6 Example: PERT weighted average = 8 workdays + 4 X 10 workdays + 24 workdays = 12 days 6 where optimistic time= 8 days most likely time = 10 days, and pessimistic time = 24 days Therefore, you’d use 12 days on the network diagram instead of 10 when using PERT for the above example PERT Formula and Example 11

Figure 7-4. Surveyor Pro Project Cost Baseline 12

Earned Value Calculations for a One-Year Project After Five Months 13

Figure 9-3. Sample Organizational Chart for a Large IT Project 14

Figure 9-4. Work Definition and Assignment Process 15

A responsibility assignment matrix (RAM) is a matrix that maps the work of the project as described in the WBS to the people responsible for performing the work as described in the OBS Can be created in different ways to meet unique project needs Responsibility Assignment Matrices 16

Figure 9-5. Sample Responsibility Assignment Matrix (RAM) 17

1. Stakeholder communications requirements 2. Information to be communicated, including format, content, and level of detail 3. Who will receive the information and who will produce it 4. Suggested methods or technologies for conveying the information 5. Frequency of communication 6. Escalation procedures for resolving issues 7. Revision procedures for updating the communications management plan 8. A glossary of common terminology Communications Management Plan Contents 18

Table Sample Stakeholder Analysis for Project Communications 19

A statement of work is a description of the work required for the procurement If a SOW is used as part of a contract to describe only the work required for that particular contract, it is called a contract statement of work A SOW is a type of scope statement A good SOW gives bidders a better understanding of the buyer’s expectations Contract Statement of Work (SOW) 20

Figure Statement of Work (SOW) Template 21

Request for Proposals: Used to solicit proposals from prospective sellers – A proposal is a document prepared by a seller when there are different approaches for meeting buyer needs Requests for Quotes: Used to solicit quotes or bids from prospective suppliers – A bid, also called a tender or quote (short for quotation), is a document prepared by sellers providing pricing for standard items that have been clearly defined by the buyer Procurement Documents 22

Figure Request for Proposal (RFP) Template 23