Arizona Twist on Customizing Emergency Plan Templates ADE Safe and Supportive Schools Conference December 4, 2015

 85 Schools or Program Sites  15 Support Sites  49,500 students  6000 employees  250 Square Miles  330 Buses transporting 17,000 students daily  10 vacant closed schools

 24/7 operation staffed by:  5 Armed School Safety Officers  4 Traffic Safety Officers  9 Armed Uniformed Security Officers  2 Armed Emergency Management Specialists  5 Dispatchers  Key Control Office  4 Clerical Staff  200 Crossing Guards

 Historically our emergency planning function was with the District Risk Management Department.  School Safety practiced the plans, attended drills, and helped implement plans when needed.  Leadership, Risk Management and School Safety all recognized that this organizational separation of the same function was problematic.

 Starting in SY 14-15, the responsibility of creating and maintaining plans came to School Safety.  Our District was operating on paper plans based on the 2006 ADE template.  A commitment was made to upgrade to the ADE 2013 template.

 In SY funding was obtained for an emergency unit.  Two Emergency Management Specialists were brought on to work on the transition to the 2013 template  An Office Assistant was hired to track the process.  The personnel got on board in the latter part of this same year, work really began in SY

 Getting time with the Administrators was and continues to remain an issue.  Cooperation from other private and governmental agencies to arrange safe and size appropriate off site evacuation sites.  The Emergency Management Specialists soon recognized the ADE template may not be “one size fits all.”

National Incident Management System ICS TRAINING Emergency Response Plan (E.R.P.) Purpose Approval Communication Control Coordination Plan Development and Maintenance Update Plan Collaborate Annual training Practice Additional tools to aid in developing and implementing an ERP is found at Additional tools to aid in developing and implementing an ERP is found at

Developing best Practices Research What is our end-state product Final product Consistency in our decision process Simplicity Incorporate strategies that fit the needs of the School Job Descriptions

Reunification sites Cooperation with outside entities Job Descriptions Efficiency Accountability Control movement Response team The more the merrier Report of the State‘s Attorney for the Judicial District of Danbury on the Shootings at Sandy Hook Elementary School

Hard Lock Down Safety is everyone’s responsibility Soft Lock Down Precautionary measure Evacuation On or Off-Site Shelter-in-place Extreme weather, chemical Reverse Evacuation Do not walk backwards Drop, Cover, Hold Use this procedure during an earthquake

Every staff member Training is the key to Success Conduct drills and evaluate Set them up for Success, but also keep them honest Do your job Understanding what needs to happen Not knowing what to do One shot to get this right

 28 schools have had staff trained in emergency procedures.  21 schools have set dates for training.  43 schools have had their emergency plans updated.  34 schools have not been started.  3 people have completed all of the FEMA online training.

 But you can do it!  We are willing to help in any way we can, anything we have we’ll share with you.

 We helped create a Southern AZ School Safety Preparedness Consortium  In conjunction with Pima County Emergency Management – Andrew D'Entremont  Network and share ideas  Next meeting is on  To get on the mailing list, contact us or Andy: 

Sam Martin Phone: (520) Jeff Coleman Phone: (520)

Questions?