OPEXShare The New Cloud-based System for DOE Operating Experience Presented by Gerry Whitney Mission Support Alliance, LLC DOE Operating Experience Committee Meeting May 14, 2013

Overview Background Process, Delivery and Reporting System design requirements Benefits The new design Path forward

What is OPEXShare? A new Cloud-based web platform designed for collecting and sharing operating experience – Captures many different types of content – Provides user friendly viewing – Promotes direct user data entry and real-time sharing

Migration In 2013 the Hanford Site migrated from Hanford Information and Lessons Learned Sharing (HILLS) OPEXShare. – Added functionality to improve user interface and collaboration – Mobile friendly – Improved administrator functionality including public/private setting – Enables larger user community

IT Platform OPEXShare is written in cold Fusion with a MS- SQL database backend. Login ID's and passwords are database encrypted. Four levels of application access exist, User, Content Admin, Site Admin, and Super Admin. Each with a defined application role and access level

Capture - Process – Share - Document Event (Positive or Negative) DOE External Foreign Event (Positive or Negative) DOE External Foreign Content ORPS Reports Safety Alert/Bulletins Lessons Learned Good Work Practices Media Content ORPS Reports Safety Alert/Bulletins Lessons Learned Good Work Practices Media Share OE Community (Internal/External) Share OE Community (Internal/External) Apply Incorporate Into activities and work processes Apply Incorporate Into activities and work processes Document Database Other Document Database Other Report Metrics that demonstrate program effectiveness Report Metrics that demonstrate program effectiveness

Benefits of using a Cloud-based System Benefits of using hosted/shared database. – Access to data from anywhere on any device – Provides a more collaborative work environment – No set-up or software to download – Low cost to maintain, no need for IT staff for software development and maintenance – Unlimited storage capacity – Can reduce a businesses' carbon emissions by as much as 30% – Secure

Benefits to Users Easy to use, attractive, intuitive Reduces data input time Enables real-time sharing Improves document quality for use in meetings/sharing Enhances search capability for ALL documents Enables user feedback collection/storage Provides user application reports/metrics Connects the DOE User Community (collaboration tools)

Improves Document Readability/Sharing DOE LL File (HTML) OPEXShare File (PDF)

Sharing Across the Nation OPEXShar e

Benefits to DOE Improves sharing & learning from internal and external content by: – A single website – User fed OE content – Quick & Easy access – Standard metrics capture

Key OPEXShare Features Collaboration – live chat, administrator/ user directory, wiki Search/Share – advanced search & direct sharing Video Share – searchable library & easy share User Feedback – maintains records Reports/Metrics – automated charts Administrative – control of content-public/private

The OPEXShare web application can be accessed by clicking on the address above. You can view the website and some information without logging in. To view all content on the website you are must be registered and logged in. Finding content is easy, just click on any of the icons or buttons. Administrators can easily add content, share, access reports OPEXShare

Content Page The page that most users see, includes multiple functions  View/Download  User comments  Share  Favorites  User feedback  Related articles display

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