United Nations Workshop on Principles and Recommendations for a Vital Statistics System, Revision 3, for African English-speaking countries Addis Ababa, Ethiopia, 2- 5 December 2014 Designation of responsibilities for the local registrar United Nations Statistics Division

United Nations Workshop on Principles and Recommendations for a Vital Statistics System, Revision 3, for African English-speaking countries Addis Ababa, Ethiopia, 2- 5 December 2014 Introduction  Designation of responsibilities for local registrar a) Principles and Recommendations, para b) Handbook on Civil Registration and Vital Statistics System: Preparation of a Legal Framework, para and 403, Model Law articles  Local registration units a) Principles and Recommendations, para b) Handbook on Civil Registration and Vital Statistics System: Preparation of a Legal Framework, para 403 and Model Law articles 67, 68, 83, 84, and

United Nations Workshop on Principles and Recommendations for a Vital Statistics System, Revision 3, for African English-speaking countries Addis Ababa, Ethiopia, 2- 5 December 2014 Local registrar  An official authorized by law to  Register the occurrence of vital events  Represent the legal authority if the government  Responsible for maintaining relationship with the community  Conditions  Employed full-time  Civil service status and benefits  Appropriate remuneration  Special consideration  Enjoy recognition and standing in the communities they serve  Remain informed on the community's concerns and developments  Establish continuous relationship with personnel in hospitals, clinics, health centers, funeral institutions, religious establishments, court clerks …

United Nations Workshop on Principles and Recommendations for a Vital Statistics System, Revision 3, for African English-speaking countries Addis Ababa, Ethiopia, 2- 5 December 2014 Local registrar’s responsibilities  Recording specific information regarding vital events  Ensuring compliance with registration laws and regulations  Ensuring the accuracy and completeness of each record  Ensuring the confidentiality of each record  Taking custody of the records  Ensuring the completion of statistical report  Issuing certificates or copies of vital records  Providing customer service  In the case of death registration, ensuring that the certification of the cause of death is part of the documentation  Informing the public of the importance of civil registration and vital statistics

United Nations Workshop on Principles and Recommendations for a Vital Statistics System, Revision 3, for African English-speaking countries Addis Ababa, Ethiopia, 2- 5 December 2014 Local registrar’s responsibilities - continued  Depending on the geographical features and size of the area covered, making regular rounds within the jurisdiction  Publicity  Knowledge of local customs and languages  Active role  Understanding of the process of producing vital statistics  Ability to explain the registration process and its importance and consequence in a colloquial manner  Maintaining easily accessible office and regular working hours

United Nations Workshop on Principles and Recommendations for a Vital Statistics System, Revision 3, for African English-speaking countries Addis Ababa, Ethiopia, 2- 5 December 2014 Local registrar’s responsibilities - continued  Within the provision of the law, the registrar is subjected to penalties if he/she  Fails to register a vital event or its characteristics, as reported by the informant  Loses, damages or alters any registered records or permits such loss, damage or alteration to occur  Fails to provide registrants with adequate protection of rpivacy and confidentiality  Has been found guilty of violating the provisions of the civil registration law or its rules and regulations  Fails to fill out and submit statistical documentation

United Nations Workshop on Principles and Recommendations for a Vital Statistics System, Revision 3, for African English-speaking countries Addis Ababa, Ethiopia, 2- 5 December 2014 Local registration unit  Primary registration unit is a well-delineated part of territory of a country that is entrusted to a local civil registrar for the recording of vital events occurring therein  Jurisdictional territory of one registrar  Adequate size  Managed by one registrar  Boundaries should coincide with those of a minor civil division  Adjustment might be needed  Easily accessible and well-marked  Open during regular working hours

United Nations Workshop on Principles and Recommendations for a Vital Statistics System, Revision 3, for African English-speaking countries Addis Ababa, Ethiopia, 2- 5 December 2014 Local registration unit - continued  Therefore, determination on the number and location of local registration unit needs to take into account  Population size  Staff resources  Material resources  Accessibility, including transportation facilities, climate  Literacy of the population  Complexity of the registration procedure

United Nations Workshop on Principles and Recommendations for a Vital Statistics System, Revision 3, for African English-speaking countries Addis Ababa, Ethiopia, 2- 5 December 2014 Local registration unit - continued  Secondary registration unit  At selected locations with frequent vital events within the primary registration unit  Hospitals, health centers  Clear delineation of boundaries

United Nations Workshop on Principles and Recommendations for a Vital Statistics System, Revision 3, for African English-speaking countries Addis Ababa, Ethiopia, 2- 5 December 2014 Local registration unit - continued  Mobile registration unit  In areas where the population density is too low to establish a permanent unit  Or not accessible year –round  Mobile unit  Publicized and regular schedules  Staying long enough

United Nations Workshop on Principles and Recommendations for a Vital Statistics System, Revision 3, for African English-speaking countries Addis Ababa, Ethiopia, 2- 5 December 2014 Concluding remarks on local registrars and units  Local registrar – a building block of the whole system  Civil servant  Well versed in registration law and procedures  Trained and equipped  High standards of responsibility  Well versed in local circumstances, customs and language  Registration unit – must be easily recognizable and efficient