Tripartite Meeting September 2006 Seoul, Korea Item B12. CSR Maintenance Procedures - feedback and commentary mechanisms on Q&As, CIs and Rule Change Proposals Gil-Yong Han Response Manager IACS Permanent Secretariat

CSR Maintenance Procedures - feedback and commentary mechanisms on Q&As, CIs and Rule Change Proposals Contents 1IACS meetings with Industry 2.CSR Maintenance Procedures 2.1Organization/function 2.2IACS CSR Knowledge Center 2.3Q&As and CIs 2.4Rule Changes Proposals(RCP) 3CSR Cross Check (introduction only) 4Summary

1.IACS meetings with Industry IACS Industry (ICS, BIMCO, INTERTANKO, INTERCARGO, etc) 1. IACS regular meetings with Industry - CSR Rule Change Proposals - IACS activities on CSR issues 2.IACS publishes FAQs + Answers on the web site

2. CSR Maintenance Procedures 1. IACS PR 32 - IACS Procedural Requirement No.32 defines ‘CSR Maintenance Procedures’. - Became effective on 1 August Objective - To Facilitate a consistent and uniform application of IACS CSR. 3. Scope of the Maintenance Procedures - Questions and Answers (Q&A) regarding CSR - Common Interpretations (CI) on CSR - Rule Change Proposals (RCP)

2.1 Organization/function Council CSR Secretariat SG/CSR [GPG] Hull Panel - Possess and provide technical expertise - Prepare technical answers/interpretations - Reply to the Questions - Prepare/review Rule Change Proposals (RCP). CSRPT 2 (Tanker) CSRPT 1 (Bulk) Hull Panel: - Review technical answers - Review Rule Change Proposals - Resolve controversial technical issues - Feedback CIs to all IACS Members - Advise Council on CSR issues - Track the CSR maintenance process - Adoption of amendments to CSR - Decision on policy & controversial issues. CSR Secretariat: -Day-to-day operation of IACS CSR DB -Monitor the reply schedule -Publish FAQs / CSR -Report to Council and SG/CSR

2.2 IACS CSR Knowledge Centre 1. Objective - To facilitate the CSR maintenance process in an effective and transparent manner. 2. Function - On-line database with interactive dialogue facility. - KC = Q&As + CIs + RCPs. - IACS Members access the KC to search agreed Q&As and CIs. 3. Operation - The IACS KC started to offer its services on 1 Aug 2006.

2.2 IACS CSR Knowledge Centre

2.3 Q&As and CIs 1. Objectives - (Q&A) Questions are answered in a consistent and timely manner by the relevant group. - (Q&A) The so prepared answers are fed back to Members and referenced where relevant. - (CI) Members’ requests for Common Interpretations (CI) are dealt with in a consistent and timely manner by the relevant group. - (CI) The so developed CIs are uniformly applied by Members. 2. Procedures - PR In general, IACS CSR PTs prepare answers / CIs within ten (10) working days. 2.2 CSR Secretariat publishes FAQs & Answers on its web.

2.4 Rule Change Proposals (RCP) 1. RCP Procedures (PR 32) 1.1 Project Teams - Draft and review RCP. 1.2 Hull Panel - Review and approve RCP 1.3 IACS Members’ Technical Committees - Review and approve RCP. - Comments are sent to PTs. 1.4 Council adopts RCs (Rule Changes).

2. Rule Changes – time table 2.1 Final Rule Changes (adopted by IACS Council) : - Published once a year on 1 st Jan; and - Enter into force from the following 1 July. 2.2 In case of urgent need to make rule changes / corrections: - Rule Change Notice or Corrigenda issued. 2.4 Rule Change Proposals (RCP)

3. CSR Cross-Check 1. Objective To ensure that IACS Members approve the same set of drawings with the same results of required scantlings. 2. Hull Panel Project Team 3 ‘FEA Cross Check’ Consistent implementation of FEA requirements of the two sets of CSR. 3. Hull Panel Project Team 4 ‘Rules Cross Check’ Cross-check the prescriptive requirements (rule required scantlings) of the 2 sets of CSRs. Work is under progress within the Hull Panel.

4. Summary 1. IACS Procedural Requirement 32 (CSR Maintenance) defines Procedures for dealing with Q&As, CIs and Rule Change Proposals; 2.IACS PR 32 defines the procedures and time frame for CSR amendments / publication; 3. IACS CSR KC is a tool to support the IACS organization in implementing PR 32; 4. IACS Permanent Secretariat will publish FAQs and Answers on its web site on a regular basis; and 5.To further facilitate communication and transparency, IACS plans to meet with Industry Associations regularly to brief industry of the CSR maintenance and harmonization activities. END

Reference 1: Q&As and CIs – IACS members IACS Member: a single point of contact PT: Project Team (PT 1: 3 Bulker Members + 1 Tanker Member) (PT 2: 3 Tanker Members + 1 Bulker Member) IACS Member *PT (T, B) Hull Panel Council unanimous technical controversial policy SG/CSR policy technical controversial Question Answer  Each arrow indicates entry into CSR DB  Permsec facilitates Project Teams are authorized to make decisions and reply to the questions, except for cases where unanimous agreement is not reached.

Reference 2: Q&As and CIs - Industry/Stakeholders PT: Project Team (dedicated account) Industry Chair/ Perm Sec PTCouncil Technical Policy SG/CSR Question Answer  Each arrow indicates entry into CSR DB  Permsec facilitates

Reference 3: Rule Changes Proposals (RCP) PT RCP HP- 3/4 majority decision IACS Members TC TC comments PT review HP Final RCP Council IACS Member IACS Member: a single point of contact PT: Project Team RCP: Rule Change Proposal HP: Hull Panel Entry into Force Adoption Request or RCP Response to comments  Each arrow indicates entry into CSR DB  Permsec facilitates