European Computer Driving Licence Module 4 – Spreadsheets Chapter Printing

Printing a chart ZOpen the workbook and select the sheet that contains the graph (eg Birds.xls sheet1) ZTo preview the chart, click on it to select it, then click on File, Print Preview ZClick on the Print button at the top of the preview screen The Print dialogue box appears ZSelect your print options and click OK

Printing an entire worksheet ZClick away from the chart to deselect it ZClick Print Preview icon ZMove your mouse pointer over the page – it changes to a magnifying glass ZClick once to Zoom in ZClick Print at the top of the preview screen ZClick OK to print

Printing a cell range ZSelect the cells you want to print (eg A1 through to F15) ZSelect File, Print Area, Set Print Area ZClick Print Preview This time only the selected cells appear in preview ZClick Print then click OK ZIf you wanted to print the whole sheet again, click File, Print Area, Clear Print Area

Printing an entire workbook ZMake sure you have no print areas set (File, Print Area, Clear Print Area) ZMake sure the chart isn’t selected then click Print Preview ZClick on the Print button ZFrom the Print dialogue box, select Entire workbook in the Print What section ZClick OK

Printing row and column headings ZClick File then Page Setup from the menu ZIn the Page Setup dialogue box click the Sheet tab ZClick the checkbox Row and Column Headings ZClick Print Preview to see the effect ZClose the Print Preview by clicking the Close button

Printing the title row on every page ZIt is useful to have titles repeated on worksheets that span more than one page ZSelect a cell range (eg A1 to K80) and select File, Print Area, Set Print Area ZGo to Print Preview – the document is 4 pages long ZClick the Setup button at the top of the preview screen ZThe Page Setup dialogue box appears Continued on next slide!

Printing the title row on every page ZClick the Sheet tab (if not already showing) ZTo select row 1, type $1:$1 ZOr click on the icon to the right of the box ZClick on the first row ZClick on the icon to select the row

Printing the title row on every page ZTo repeat a column, do the same in the repeat column box (ie select Column A) ZClick Print Preview to see the results ZClick Close to close the Print Preview window

Fitting worksheet contents onto a specific number of pages ZWhen you come across spreadsheets that have data that fills more than one page, go to File, Page Setup ZClick the Page tab ZIn the scaling section, click the Fit to radio button ZSelect number of pages ZClick OK Excel will scale the text to fit

Hiding/Unhiding gridlines on printouts ZExcel automatically prints without gridlines ZTo print gridlines, click File, Page Setup ZClick the Sheet tab ZIn the Print section click on the Gridlines checkbox ZClick Print Preview to see the results ZClose the Print Preview window

Paper orientation and size ZTo change from Portrait to Landscape, click File, Page Set Up ZClick the Page Tab ZClick Landscape ZTo change the size of paper, click on the down arrow in the Paper Size section and select the size required ZClick OK

Changing the margins ZClick File, Page Setup ZClick the Margins tab ZChoose which margin sizes you want ZClick OK

Preparation ZThere are a number of ways to set up your worksheet before output (e.g. printing) ZPrint Preview is a useful tool ZCheck for spelling errors ZCheck your calculations are as you intended