Space Use Overview November 2010 Council for the Built Environment Facilities Utilization Review Sub Council

Policies & Rules CBE Charge Projects Impacting Space Utilization Classroom & Teaching Lab Use Space Needs Assessments Deferred Maintenance Data Sources & Resources Space Use Overview Council for the Built Environment Facilities Utilization Review Sub Council

Enrollment Profile: 1930 to 2010 Source: Office of Facilities Coordination 27,547 13, Year Projection Ref: ,734 2,152 49,129 Future ? Space Use Overview Council for the Built Environment Facilities Utilization Review Sub Council

State-Wide Facilities Inventory Statewide: Prospective Student Centers, Extension Centers & Research Stations 1,059 Buildings 5 million GSF 11,482 Acres Space Use Overview Council for the Built Environment Facilities Utilization Review Sub Council

Texas Engineering Extension Service (TEEX) Texas Transportation Institute (TTI) Agriculture Engineering Veterinary Medicine Architecture Education Liberal Arts University Libraries U.S.D.A. General Use HWY 47 Land Fill 08/01/2007 Land Use TEXAS A&M University Office of Facilities Coordination

TAMUS Components Located in CS TAMU System Administrative and General Offices ( SAGO) TAMU –College of Veterinary Medicine Agriculture & Life Science –Tx AgriLife Research –Tx AgriLife Extension Service –Tx Forest Service (TFS) –Tx Veterinary Medical Diagnostic Laboratory (TVMDL) TAMU at Galveston Engineering –Tx Engineering Experiment Station (TEES) –Tx Engineering Extension Service (TEEX) –Tx Transportation Institute (TTI) TAMUS Health Science Center Non-Institutional –Research Foundation –USDA State-Wide AgriLife Research & Extension Centers & County Extension Offices Prospective Student Centers Space Use Overview Council for the Built Environment Facilities Utilization Review Sub Council

Inventory Scope * College Station Campus Source: Office of Facilities Coordination Fall 2008 Space Use Overview Council for the Built Environment Facilities Utilization Review Sub Council

Total Space by Room Type Source: Office of Facilities Coordination Fall 2006 Space CategoryTAMU* (asf) Classroom (100)339,183 Laboratory (200)1,292,614 Instructional671,289 Research621,325 Office (300)2,139,477 Study (400)471,814 Special Use (500)1,173,763 General Use (600)1,027,838 Support (700)3,321,638 Health Care (800)123,145 Residential (900)1,743,651 Grand Total11,633,123 * Includes Vet Med Space Use Overview Council for the Built Environment Facilities Utilization Review Sub Council

April Gross Area indicated reflects initial construction and any subsequent expansions or additions. FCOR Space Use Overview Council for the Built Environment Facilities Utilization Review Sub Council

Policies & Rules –TAMU System Policy: Real Property Regulation Real Property TAMU Rule M1 Space & Land Use Management M1 The President is the ‘Landlord’ for TAMU-CS Request for space managed through the CBE Space Use Overview Council for the Built Environment Facilities Utilization Review Sub Council

Role of the CBE All request for space will be routed to the CBE CBE will assign request to the appropriate Sub Council Based on all available information, a recommendation will be made to the President link Council for the Built Environment Space Use Overview Council for the Built Environment Facilities Utilization Review Sub Council

Projects Impacting Space Utilization –TAMUS Capital Plan.. –Major Campus Projects New Construction Major Renovation Infrastructure –Other Projects Space Use Overview Council for the Built Environment Facilities Utilization Review Sub Council

SMH Oct 2010 Space Use Overview Council for the Built Environment Facilities Utilization Review Sub Council

SMH Oct 2010 Space Use Overview Council for the Built Environment Facilities Utilization Review Sub Council

SMH Oct 2010 Space Use Overview Council for the Built Environment Facilities Utilization Review Sub Council

Read Building Relocation Plan Areas to be Relocated

Classroom & Teaching Lab Use –Utilization THECB.. –CBM-005: Building & Room Report –Space Usage Efficiency (SUE)SUE Internal Reports.. –Scheduling President Endorsed TAMU Task Force Recommendationss Management Issues –Computerized Scheduling (photos)photos Fall 2011 Changes Panos Space Use Overview Subject: ROTC Classroom Decommissioning Request In particular I am concerned about the effective/efficient utilization of these classrooms as the primary issue, and the precedence it sets for other units to declare exclusive use of a room just because they can get a grant (I think engineering and maybe ag could take over campus this way). I am fine that CBE can talk about it, but I do not believe we should endorse or refute it without the sub council’s inputs and that should involve the registrar as well. -- Karan Watson, 10/27/2010 Council for the Built Environment Facilities Utilization Review Sub Council

Classroom Space Source: Office of Facilities Coordination Registrar 200 Rooms Non-Registrar 63 Rooms Largest 463 seats Average 68 seats Smallest 10 seats Room Capacity Fall 2007 Scheduling Responsibility 263 Classrooms Space Use Overview Council for the Built Environment Facilities Utilization Review Sub Council

Classroom Analyses Space Use Overview Council for the Built Environment Facilities Utilization Review Sub Council

Foundational Recommendations: –Centralized scheduling by the Office of Admissions and Records –Equitable redistribution of classroom priorities –Purchase and implementation of computer- based scheduling system –Timeline for gaining departmental feedback and support and implementing changes Classroom Scheduling Task Force THECB: 09/03/2008 Space Use Overview Council for the Built Environment Facilities Utilization Review Sub Council

Operational Recommendations: –Re-evaluation of scheduling patterns to fit the University’s needs –Strict application of scheduling patterns in all classrooms across campus Classroom Scheduling Task Force Space Use Overview Council for the Built Environment Facilities Utilization Review Sub Council

Planning Recommendations –Periodic re-evaluation of classroom inventory needs –New and renovated classroom construction evaluated by the Office of the Executive Vice President and Provost for recommendation to the Council on the Built Environment Classroom Scheduling Task Force Space Use Overview Council for the Built Environment Facilities Utilization Review Sub Council

Space Needs Assessments –Campus Master Plan (Paulien 2004) –CBE Faculty Reinvestment –CBE SNAPS.. –THECB Space Needs Projection.. Space Use Overview Council for the Built Environment Facilities Utilization Review Sub Council

Projected E&G Space Needs (838,603) Source: Office of Facilities Coordination (1,015,132) * 5-Factor Model initiated 1992 THECB Calculation Millions E&G Space Space Use Overview Council for the Built Environment Facilities Utilization Review Sub Council

THECB Space Needs Projection Infrastructure Funding Data Student Faculty FTE #Volumes Research Expenditures % of Total Space Model * Teaching Office Library Research Service Predicted Space Need X Infrastructure Rate = State Funding * 5-Factor Academic Space Model Space Use Overview Council for the Built Environment Facilities Utilization Review Sub Council

Deferred Maintenance –State & National Problem –University Priority DMTF Recommendations THECB –Annual Report of Deferred Maintenance –Analysis: ADM/Replacement Value Index < 5% Space Use Overview Council for the Built Environment Facilities Utilization Review Sub Council

Data Sources & Resources –Facilities Coordination Facilities Data –Reports. –Web Reporter.. Geographic Information System –Maps –Floor Plans –Registrar –OISP –THECB Space Use Overview Council for the Built Environment Facilities Utilization Review Sub Council

Policies & Rules CBE Charge Projects Impacting Space Utilization Classroom & Teaching Lab Use Space Needs Assessments Deferred Maintenance Data Sources & Resources Space Use Overview Council for the Built Environment Facilities Utilization Review Sub Council

Space Use Overview November 2010 Council for the Built Environment Facilities Utilization Review Sub Council

Land Use Council for the Built Environment Facilities Utilization Review Sub Council

F ACILITIES C OORDINATION M ISSION Provides and analyzes facilities and land use information to support the decision and planning processes of Texas A&M University and its many constituencies, which includes the TAMU System components headquartered at the College Station Campus and located statewide.

F ACILITIES C OORDINATION Facilities Coordination is the College Station Campus' authoritative source for: - Campus Maps - Land Use - Building Names - Building Floor Plans - Space Use Inventory (state-wide TAMUS Agencies)

F ACILITIES C OORDINATION FCOR maintains the central repository containing the detailed building and room inventory for the TAMU System - Texas A&M University - TAMU Systems Agencies: College Station - TAMUS Extension Offices state-wide - Texas A&M University at Galveston

F ACILITIES C OORDINATION Providing a wide range of analytical functions using the attribute database of the facilities inventory - simple description of room usages - development of complex space needs assessments for departments

F ACILITIES C OORDINATION External reporting - Texas Higher Education Coordinating Board (THECB) - Classroom and Teaching Lab Utilization - State-wide space needs - Infrastructure funding needs Internal reporting – providing the facilities or land use data needed including - Classroom and Teaching Lab Utilization - Space Needs Assessment and Planning System (S.N.A.P.S.) - Infrastructure funding

User Involvement Communication Council of Deans Council of Deans Council on the Built Environment (CBE) Council on the Built Environment (CBE) CBE-technical sub council CBE-technical sub council College Executive Committees College Executive Committees Space is not a rational issue SPACE MANAGEMENT Office of Facilities Coordination