Program and Course Approval Handbook (PCAH)—Update Katrina VanderWoude Vice President of Instruction, Grossmont College—Facilitator) Gregory Anderson Vice President of Instruction, Canada College Shelly L. Hess Dean of Curriculum and Instructional Services, San Diego CCCD Erik Shearer Professor—Napa Valley College, Co-chair SACC, C-ID Curriculum Director

From one to three documents:  PCAH: Lean and Mean  Focusing on 2 elements:  Criteria used by the CO staff for curriculum review; and  Approval and Legal Standards (requires revision only when regulation or curriculum standards change) Structure of the 6 th Edition

 Step-by-step guide for developing and submitting curriculum proposals  Refers to PCAH for approval criteria and standards  Development is emphasizing consistency with PCAH Curriculum Submission Guidelines New

 “How-to” Guide for the Curriculum Inventory  Updated as needed; only contains technical directions  Care is taken not to introduce new curriculum expectations or standards as technology is updated Technical Manual New

 Part I: Introduction to Program and Course Approval  Overview of curriculum regulations and approval  Background on authority for approvals  Development Criteria for Curriculum  Table of Acronyms Overview of Content

 Part 2:  Credit Course Review Criteria  Credit Course Standards (including credit hour calculations)  Part 3:  Credit Program Criteria and Standards Overview of Content—Credit Courses and Programs

 Part 4: Noncredit Course and Approval Criteria and Standards  Part 5: Noncredit Programs Criteria and Standards Overview of Content—Noncredit Section

 6 th edition will include an index!  Appendices will not be part of the formally approved PCAH so they can be revised as necessary  Proposed Appendices  Title 5 citations  Ed Code tables and text  Resource Page  Credit hour calculation samples  Double counting guidelines and samples  At-a-glance guides for common topics (sub vs non-sub, etc.) PCAH Appendices and Other Changes

 SACC and PCAH writers finalize the draft  Draft sent to the field for review and recommendations  Finalized PCAH sent to Legal for review  Finalized PCAH to BOG for approval Are we there yet? Anticipated timeline. Next Steps

Questions

Credit Hour Calculations and Non-substantial Course Submissions

Standard Formula for Credit Hour Calculations 12 Units of Credit = [Total Contact Hours + Outside-of-class Hours] Hours-per-unit Divisor

Definitions for Standard Formula Total Contact Hours  Sum of all contact hours for the course in all calculations categories. Required on COR. Outside-of-class Hours  Hours students are expected to engage in course work outside of the classroom. Required for Credit Hour definition and calculation. Hours-per-unit Divisor  Total student learning hours (contact + outside) for which the college awards one unit of credit. (48 – 54)

Standard Ratios for Outside-of-Class Hours Instructional Category In-class Hours Outside-of- class Hours Lecture (Lecture, Discussion, Seminar and Related Work) 12 Activity (Activity, Lab w/ Homework, Studio, and Similar) 21 Laboratory (Traditional Lab, Natural Science Lab, Clinical, and Similar) 30 14

Hours-per-unit Divisor  Total student learning hours (contact + outside) for which the college awards one unit of credit.  Minimum of 48, maximum of 54. (Min 33, max 36 quarter)  Divisor and dividend in local calculations should match, e.g. if college bases the dividend on a 51 = 1 unit model, the divisor should be 51.  Colleges that indicate the minimum and maximum range of 48 – 54 should show that same range for the dividend in the equation and resulting unit calculation.

Example 36 Lecture 72 Lab 72 Outside-of-class hours =180 total student learning hours 180 / 54 = 3.33; therefore, 3 units of credit 16

Fractional Unit Awards and Unit Increments  Title 5 requires.5 increments; allows for smaller increments.  Each unit increment represents a minimum threshold. The next increment of credit is only awarded once the student passes the minimum number of hours for that increment.  Similar to awards of grades (e.g % = B)

Sample Calculation Tables Semester Calculations 18 Lecture48 = 1 unit 54 = 1 unit Units Contact Hours Homework Hours Total Student Learning Hours Contact Hours Homework Hours Total Student Learning Hours

Substantial vs. Nonsubstantial: Courses Substantial Change creates a new course with a new control number based upon an active course record. Nonsubstantial Change is an action to change an active course record and retain the existing control number. 19

Non-substantial Change Credit Courses  Effective October 27, new expedited process for nonsubstantial change credit courses  Conduct random spot checks of these proposal types for data integrity  Nonsubstantial change credit courses that were in the queue were sent back to the college  Memo asking CIO to sign a certification form 20