VolunteerMatch Phase I January 2014

2 Purposeof Integration  To enhance and streamline Red Cross efforts in volunteer recruitment by…  …connecting the two most widely used volunteer management/recruiting applications of the Red Cross, Volunteer Connection and VolunteerMatch  …reducing redundancies in the recruitment approach of units from duplicating postings in the two systems  …improving the volunteer flow and experience between VolunteerMatch and Volunteer Connection

3 Things to Know  All Red Cross opportunities must be in Volunteer Connection in order to recruit via VolunteerMatch  Opportunities in Volunteer Connection must be updated to reflect new changes required by the VolunteerMatch integration  All Red Cross opportunities currently in VolunteerMatch will be removed in order to complete the integration process (Expected: 4 th Quarter of FY 14)  A NEW Opportunity Locations fragment exists

4 Timeline  January 2014: Provide Quick Reference Guides to support the VolunteerMatch integration  January 2014 – March 2014: Units update Opportunities/Positions as needed  March 31 st 2014: Volunteer Connection/VolunteerMatch Opportunity update completed  4 th Quarter of FY 14: Integration complete

Field Mapping

6  Volunteer Connection:  Purpose (Required)  Time Commitment  Training (if not left blank)  Length of Appointment  Qualifications  VolunteerMatch:  Description  Requirements & Commitment  Skills To begin integration, units will need to understand and ensure proper field mapping is completed between the two systems. New Fields: Call To Action, Keywords, Good Match For, Cause Areas

7 Call To Action & VolunteerMatch Job Title  Add creative text to make your volunteer opportunity stand out!  This field concatenates with the volunteer job title in Volunteer Connection to create the VolunteerMatch Job Title.  Be Aware: 100 Character Limit

8 Keywords & VolunteerMatch  Keywords allow end users in VolunteerMatch to easily search local Red Cross opportunities  Keywords are only used and visible in the VolunteerMatch ‘Search’  Multiple keywords should be separated with a semicolon (;)  Examples: Casework; Disaster Relief; Teaching; Instructor; Fundraise; etc.

9 Good Match For  This section allows VolunteerMatch users to identify roles that may be applicable to a particular audience  Dropdown list matches with the ‘Good Match For’ list in VolunteerMatch  Good Match For is only used in VolunteerMatch, and will not be visible to the end user of Volunteer Connection

10 VolunteerMatch Cause Areas  Categories that allow VolunteerMatch end users to find opportunities specific to a cause they support or most interested  Cause Areas are only used in VolunteerMatch, and will not be visible to the end user of Volunteer Connection  Only the pre-defined list of Cause Areas is available for selection by Volunteer Connection administrators

11 Additional Notes  The Minimum Age in VolunteerMatch will default to “13 yrs old”; this field will not appear in Volunteer Connection  “Photo 1” in Volunteer Connection will be used as the opportunity photo in VolunteerMatch  Availability is ongoing - the opportunity expiration in VolunteerMatch will be set for one year to the date of original posting;  Removal of an Opportunity is managed from Volunteer Connection and can be done at any time  Only one point of contact can be listed for the VolunteerMatch posting – this is updated in Operating Unit Configuration

12 Next Steps 1. Ensure All Red Cross Positions are added to regional Volunteer Connection – including Biomedical (if division falls within region)- Due: March 31, Update Volunteer Connection Opportunities with VolunteerMatch information – Due: March 31, Final integration is tentatively scheduled for Q4.

Conclusion Questions

Appendix