GRANT WRITING WORKSHOP Heather Goulding Executive Director Niki Rubarth Board Member, Grants Chair

AGENDA Introductions Background Overview of the community grants process Community Profile and funding priorities Request for Applications

ABOUT SUSAN G. KOMEN ® Vision: A world without breast cancer Promise: The Susan G. Komen promise is to save lives and end breast cancer forever by empowering people, ensuring quality care for all and energizing science to find the cures Since 1982, we’ve invested more than $2.6 billion in groundbreaking research, community health outreach, advocacy, and programs in more than 30 countries

KOMEN NORTHERN NEVADA SERVICE AREA

OVERVIEW OF THE COMMUNITY GRANTS PROCESS

HOW AFFILIATE FUNDS ARE DISTRIBUTED 75% is invested in community grants for programs that offer breast cancer screening, treatment, education, or support –empowering people, ensuring quality care for all Up to 25% is invested to fund scientific research at the national level to find the cures –energizing science to find the cures

OVERVIEW OF KOMEN COMMUNITY GRANTS PROCESS Learn from the Community Profile Develop the Request for Applications (RFA) Solicit Applications Review Applications Approve and Award Community Grants Manage and Monitor the Grants

IMPORTANT DATES ActionDate Grant application active in GeMSDecember 7, 2015 – January 18, 2016 Grant application deadlineJanuary 18, 2016 Grant applications reviewed by grant review panelLast half of January Grant slate vote on by Affiliate Board of DirectorsFebruary board meeting Grantees notifiedMarch 1, 2016 First check issued upon execution of contractTarget date, April 1, 2016 Six-month progress report due, second check issued upon receipt and formal acceptance of six month progress report October 15, 2015 Deadline to request a no-cost extensionMarch 1, 2017 Final report and return of any unspent funds dueMay 15, 2016

COMMUNITY PROFILE WHAT? An assessment of breast cancer and breast health services in Komen Northern Nevada service area WHY? To ensure effective and targeted efforts it is vital to understand the needs and barriers experienced by members of the community related to breast health, current programs, and service gaps that exist HOW? Collection and analysis of data including the voices of providers, breast cancer survivors, local leaders, and community residents Available at komennorthnv.org

REQUEST FOR APPLICATIONS

FUNDING PRIORITIES Programs that improve access to direct care and the continuum of care through evidence-based programs that reduce late-stage diagnosis and mortality by reducing barriers to screening, diagnostic, and treatment services for underinsured and uninsured individuals living in Washoe County, Carson City, and individuals seeking services in those communities. The Affiliate will also consider programs that address the medical and psychosocial needs of women living with metastatic breast cancer.

ELIGIBILITY Program must be specific to breast health and/or breast cancer All past and current Komen-funded grants and awards are up to date and in compliance Applicant has documentation of current non profit status Be located in or providing services in one of more of the following locations: –Nevada: Carson City, Churchill, Douglas, Elko, Eureka, Humboldt, –Lander, Lyon, Pershing, Storey and Washoe counties –California: Lassen County and portions of Nevada, Placer and El Dorado Counties that surround Lake Tahoe. Free of conviction of fraud or crime involving financial or administrative impropriety since January 1, 2015

ALLOWABLE EXPENSES Salaries and fringe benefits for program staff Consultant fees Clinical services or patient care costs Meeting costs Supplies Reasonable travel costs related to the execution of the program Other direct program expenses Equipment, essential to the breast health ‐ related program to be conducted Indirect costs, not to exceed 15 percent of direct costs

FUNDING RESTRICTIONS Research Education regarding breast self-exams/use of breast models Development of educational materials or resources Construction or renovation of facilities Political campaigns or lobbying General operating funds (in excess of allowable indirect costs) Debt reduction Fundraising Education via mass media Event sponsorships Projects completed before the date of grant approval Payments/reimbursement made directly to individuals Land acquisition Program-related investments/loans Scholarships Thermography

IMPORTANT GRANTING POLICIES – INSURANCE REQUIREMENTS Certain insurance coverage must be demonstrated through a certificate of insurance at the execution of the grant agreement, if awarded. Coverage TypeMinimum Limits Commercial General Liability$1,000,000 per occurrence $2,000,000 in the aggregate Workers Compensation$500,000 Excess/Umbrella$5,000,000 Automobile Liability*$1,000,000 Medical Malpractice Coverage**$1,000,000 per occurrence $3,000,000 in the aggregate * If providing transportation services ** If providing direct medical services Grantees are required to name Susan G. Komen Breast Cancer Foundation, Inc., Susan G. Komen Northern Nevada, its officers, employees and agents as Additional Insured on the above policies.

SUBMISSION REQUIREMENTS All proposals must be submitted online through the Komen Grants e-Management System (GeMS): Applications must be received on or before January 18, No late submissions will be accepted. Remember the submission process requires your organization’s Authorized Signer to officially submit the application – make sure you allow time and monitor their schedule to ensure you they are able to submit the application before the deadline

EDUCATIONAL MATERIALS To reduce confusion and reinforce learning, we only fund programs that involve educational messages and materials that are consistent with those promoted by Komen. Please visit the following webpage before completing your application and be sure that your organization can agree to promote these messages: Komen will not fund education programs that teach or endorse the use of monthly breast self-exams or use breast models. Komen Affiliate grantees must use/distribute only Komen-developed or Komen-approved educational resources. –Therefore, applicants should not request funding for educational material creation without approval from the Affiliate and Komen HQ.

EDUCATIONAL MATERIALS

REVIEW PROCESS Each criteria is scored on a scale of 1-7 Statement of Need – 20% Program Design – 20% Impact – 20% Organization Capacity – 20% Monitoring and Evaluation – 20%

REVIEW PROCESS Compliance review by Affiliate staff and/or Grants Committee Peer Review Panel –Volunteers recruited by the Affiliate –Composed of diverse individuals and may include: Survivors Public health professionals Health care providers Community leaders –A minimum of three review panel members score each application –Review Panel meets to determine the slate of programs to recommend to the Affiliate Board of Directors –Board of Directors votes to approve the recommended grant slate

PROJECT NARRATIVE NEW THIS YEAR! Project narrative categories have changed –Statement of Need –Program Design –Organization Capacity –Monitoring and Evaluation NEW THIS YEAR! Each category allows 5,000 characters (increased from 3,500)

PROJECT NARRATIVE – STATEMENT OF NEED Population to be served Evidence of risk/need within the population Population characteristics Explain how program aligns with the Affiliate's target communities and/or funding priorities

PROJECT NARRATIVE – PROGRAM DESIGN Describe program’s goal and objectives How will program increase the percentage of people entering, remaining in, and progressing through the Continuum of Care Explain how program is culturally competent Describe the evidence-based or promising practices program will utilize Describe potential and existing collaborations –Rationale for selection of collaborators –Strengths of these partnerships

PROJECT NARRATIVE – ORGANIZATION CAPACITY Explain why your organization and staff are best suited to lead the program Describe successes delivering breast health services to the proposed population Resources your organization possesses to implement the program Current fiscal state and internal controls for management of grant dollars Sustainability plan to secure and allocate resources following the conclusion of the grant period Internal communication plan for organization leadership to ensure long-term support of the program

PROGRAM NARRATIVE – MONITORING & EVALUATION Describe in detail how the organization will measure progress toward goal and objectives Explain how the organization will access the effect the program had on selected priorities Explain how you will assess program delivery Describe the monitoring and evaluation resources and expertise at your organization Include documentation as appropriate – surveys, logic models, templates, etc.,

PROJECT WORK PLAN Goal - high level statement that provides overall context for what the program is trying to achieve –Each program will have one goal Objectives - specific statements that describe what the program is trying to achieve to meet the Goal. An objective should be evaluated at the end of the program to establish if it was met or not met. –No limit to the number of objectives, must have one –Objectives must be: Specific Measurable Attainable Realistic Time-bound –Who, What, By when, How much?

PROJECT WORK PLAN – EXAMPLE Goal: Provide patient navigation to women with screening abnormalities in order to reduce delays in and barriers to diagnostic care. Objective 1: During grant period, patient navigator will contact all women with an abnormal screening within three business days to schedule follow-up appointment. –Who? Women with an abnormal screening –What? Patient navigator will contact to schedule follow-up appointment –By when? Within three business days –How much? All women with an abnormal screening Objective 2: By end of grant period, provide 30 uninsured/underinsured women free/reduced cost diagnostic procedures. Who? Uninsured/underinsured women What? Free/reduced cost diagnostic procedures By when? End of grant period How much? 30 women

KEY PERSONNEL/SALARIES NEW THIS YEAR! The key personnel and salary pages have been combined into one page –Name –Job Title –Role on Project –Attach Resume/Job Description Attach job description for vacant positions –Total Salary –Benefits –% of Salary on Project –Total

BUDGET – PATIENT CARE NEW THIS YEAR! This section should now include all services for patient care including survivorship support

BUDGET – PROJECT BUDGET SUMMARY

SUPPORTING DOCUMENTS The following attachments are required at the time of submission per the RFA: AttachmentGeMS Page Letters of Support or Memoranda of Understanding – as appropriate Project Profile Resumes/Job DescriptionsKey Personnel/Salaries Proof of Tax Exempt StatusProject Budget Summary

BUDGET & EXPENSES Projects become reality because the central idea is sold, not because the proposal is cheap! Be realistic! Ask for what you need. Request range from $5K – 40K Justify expenses. Do your costs follow with narrative program description? Reviewers know what everyone else is paying for the same services and rate applications for the value they deliver.

HELPFUL HINTS Read the RFA carefully — follow ALL directions Be innovative, realistic, specific Write clearly, use active rather than passive voice Avoid jargon or acronyms Allow plenty of time

APPLICANT SUPPORT Contact with questions: –Heather Goulding –Executive Director – Use the Applicant Manual to guide you through all steps of the application process, from user registration to application submission

DEADLINE Application must be submitted by your organization’s Authorized Signer no later than January 18, 2016

Questions and Answers